Replace spreadsheets and paper with cloud-based online timesheets that update in real time. Employees log hours from any device, managers approve instantly, and data flows straight to payroll. No software to download, no IT setup required. Fully compliant with the Working Time Regulations 1998 and built for UK businesses.
Employees log start time, end time, breaks, and overtime directly in their online timesheet. Hours are calculated automatically — no spreadsheet formulas, no manual arithmetic. Every entry is ready for manager approval the moment it's submitted. Works on any device, in any browser.
Online timesheets mean every entry is live the moment it's submitted. Managers see hours logged in real time — no waiting for end-of-week emails or chasing employees for updates. Whether your team is in the office, on site, or working remotely, their hours flow into the same central system. Pair online timesheets with GPS mobile clock-in to capture hours the moment work starts.
Nothing to install. Open a browser or the iOS app and your timesheets are there — on any device, anywhere in the world.
Clock in on your phone and your manager sees it immediately. Edit an entry on desktop and it updates across all devices in seconds.
No servers, no VPNs, no IT tickets. Set up your account and your team are logging hours within minutes.
Paper timesheets and spreadsheets create data entry errors, approval delays, and payroll headaches. Online timesheets fix all three.
Online submission, automatic reminders, and one-click approvals cut processing time from hours to minutes
Cloud storage means every timesheet is backed up automatically. No more lost paper or corrupted spreadsheets
Every entry timestamped and logged. HMRC-ready records showing who submitted, who approved, and when
The employer calendar gives managers a real-time view of who's working, who's off, and which timesheets are pending approval. Identify gaps in coverage, flag hours that look unusual, and keep your approval workflow moving without chasing anyone. Integrates with leave tracking so time off and work hours are always in sync.
See every employee's hours, leave, and timesheet status in a single calendar view
TimeTally sends automatic reminders to employees who haven't submitted their timesheets on time
Track total hours worked, overtime, and patterns across your team with built-in reporting
Managers review, approve, and query timesheets from the iOS app or any browser — no need to be at a desk. Employees submit online timesheets from their phone between shifts or at the end of the day. The same data is visible everywhere in real time. Combine with automatic timesheet generation to eliminate manual data entry entirely.
Native iPhone app for on-the-go timesheet management, plus full web access from any browser on desktop or mobile
Employees across multiple locations all log hours into the same online system. One view for managers, wherever your team works
Set default break rules and TimeTally deducts them automatically from total hours worked
Online timesheets, leave management, payroll export, and compliance — all in one place
No app required on desktop. Open timetally.uk and your timesheets are there. Works on Chrome, Safari, Firefox, and Edge.
Approve your entire team's timesheets in seconds. Or review individually for any entries that need a closer look.
Export approved hours to Xero, QuickBooks, or CSV. No re-keying, no manual calculations.
Stop chasing timesheets manually. TimeTally sends reminders automatically so submissions come in on time.
Timestamped records of every submission and approval. Essential for meeting your obligations under the Working Time Regulations 1998.
Online timesheets and leave management in one system. Hours and absence always in sync for accurate payroll.
One price covers online timesheets, leave tracking, and payroll export. No add-ons, no surprises.
Guides to help you get the most from online timesheets
Everything you need to know about choosing online timesheet software for your UK business
Read guideTake online timesheets further with automatic generation from clock-in/out data
Learn moreSend approved online timesheet data directly to Xero, QuickBooks, and more
View integrationsOnline timesheet software is a cloud-based system that lets employees log their working hours from any device — phone, tablet, or computer — without needing to install any software. Hours sync in real time, managers approve online, and data exports to payroll automatically. TimeTally is purpose-built online timesheet software for UK businesses, with HMRC-compliant records and built-in Working Time Regulations support.
No. Employees can access their online timesheet through any web browser at timetally.uk — no download required. For those who prefer an app, TimeTally also has a native iOS app available on the App Store. Managers can approve timesheets from either the web or the app.
Yes. Because TimeTally is cloud-based, it works for teams spread across multiple sites, offices, or working remotely. Everyone logs into the same system regardless of where they are. Managers get one unified view of hours across all locations. You can also enable GPS clock-in to verify location when employees start and finish work.
TimeTally uses industry-standard encryption and secure cloud hosting. All data is stored in the UK/EU. Access is controlled by email and password, and managers only see data for employees they manage. You can read more on our security page. For GDPR compliance, TimeTally acts as a data processor with a full data processing agreement available.
Yes. You can import historical timesheet data when setting up TimeTally. Our support team can help with data migration. Going forward, all new timesheet data is stored in the cloud with automatic backups — no more worrying about corrupted files or lost spreadsheets.
The Working Time Regulations 1998 require employers to keep adequate records showing workers aren't exceeding the 48-hour weekly average. Online timesheets create a complete, timestamped record of every hour worked — far more robust than paper records or spreadsheets. TimeTally flags when employees approach the 48-hour limit and provides exportable reports for HMRC audit purposes.
Online timesheets means timesheets are stored and accessed in the cloud rather than on paper or spreadsheets. Automatic timesheets go a step further — employees clock in and out, and their timesheet is generated automatically from that data. TimeTally offers both: employees can manually enter hours on their online timesheet, or use clock in/out to generate timesheets automatically.
