TimeTally - Timesheet Management AppTimeTally

UK Statutory Sick Pay Calculator 2026

Free Statutory Sick Pay Calculator UK

Free Calculator

Calculate SSP entitlement instantly

Min £125/week

First 3 are waiting days

Normal working days

Weekly SSP
£118.75
Total SSP
£166.25
Qualifying days
7

SSP weekly rate: £118.75 ÷ 5 qualifying days = £23.75/day · Paid days: 10 - 3 waiting = 7 × £23.75

OR
TimeTallyTimeTally Software

Track sick leave for your whole team automatically

Employees log sick leave via the app. Absence history tracks itself. You approve in one tap — no calculators, no spreadsheets.

5.0 on the App Store
  • Sick leave logged and tracked per employee
  • Leave requests approved in one tap
  • Full absence history stored automatically
  • Payroll export to Xero, QuickBooks or CSV
TimeTally iOS app

Stop calculating manually — track sick leave automatically

This calculator gives you the numbers. TimeTally tracks sick leave, approvals, and absence records automatically — so you never need to calculate it manually again. From £2/employee/month.

See all team leave at a glance

Every approved leave request, sick day, and bank holiday sits on one calendar. Spot absence patterns before they become a problem — no more cross-referencing spreadsheets.

Full team calendar
Colour-coded
Absence patterns
Bank holidays
TimeTally team leave calendar showing all employee absence in one view

Employees book leave from their phone

Staff submit leave requests via the iOS app. Balances update automatically. No emails, no forms, no back-and-forth.

  • Leave request submitted in seconds
  • Balance updated automatically
  • Employee sees remaining days in real time
  • Manager notified instantly
TimeTally iOS app showing employee booking leave

Approve or decline requests in one tap

All leave requests land in your dashboard. Approve or decline with a single tap. Every decision is timestamped — no more disputes about who was notified and when.

All requests in one place
One-tap approve
Audit trail
Auto-notify employee
TimeTally leave request approval dashboard

Leave data flows straight to payroll

Approved leave is included in your payroll export automatically. Direct integration with Xero and QuickBooks — no manual adjustments, no missed deductions.

  • Direct Xero & QuickBooks integration
  • CSV export for any payroll software
  • Approved leave included automatically
  • Clean audit trail for every deduction
TimeTally payroll export showing leave data sent to Xero and QuickBooks
Meet TimeTally

Stop doing this manually
for every employee

TimeTally automatically tracks, approves, and records sick leave for your entire team. Explore all features or see how it works.

Automatic calculations

SSP entitlement and qualifying days calculated automatically from leave records. Absence history tracked per employee — no spreadsheets needed.

One-tap approvals

Managers approve or reject leave requests from any device, with a full audit trail of every decision timestamped and stored automatically.

Statutory calculations included

Statutory sick pay, bank holiday management, and leave balances handled for you — so you spend less time on admin and more time on your team.

See what we offer

No credit card required · Set up in minutes · Cancel anytime

See what we offerDownload on the App Store

Loved by UK small businesses

Real reviews from TimeTally customers

“Setup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.”
SM

S.M.

“Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.”
JT

J.T.

“Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.”
RK

R.K.

Download on the App Store

Statutory Sick Pay: Frequently Asked Questions

Everything you need to know about SSP in the UK. For related topics, try our Bradford Factor calculator or holiday entitlement calculator.

What is the SSP rate for 2026?
The statutory rate from April 2025 is £118.75 per week. This is the legal minimum set by the government. You can pay more through a company sick pay scheme, but you cannot pay less if the employee qualifies for SSP. The rate is set annually and applies to each qualifying day of sickness.
How much must an employee earn to qualify for SSP?
Employees must earn at least £125 per week on average to qualify for SSP. This is the Lower Earnings Limit (LEL) for 2025/2026. Average weekly earnings are calculated using gross earnings over the 8 weeks immediately before the employee fell ill. If earnings fluctuate, this average determines eligibility.
What are SSP waiting days?
The first 3 qualifying days of any period of sickness are called waiting days — no SSP is paid for them. Qualifying days are the days an employee normally works. SSP payments begin from the fourth qualifying day onwards. For example, if someone works Monday–Friday and is sick from Monday, SSP starts from Thursday.
How long can an employee receive SSP?
SSP can be paid for up to 28 weeks in any period of illness. After 28 weeks, SSP stops and the employee may be able to claim Employment and Support Allowance (ESA) from the government. As the employer, you must send them form SSP1 at least 4 weeks before their SSP entitlement runs out.
Must the employee be off sick for 4 or more consecutive days?
Yes. The period of incapacity must be at least 4 consecutive days — and this includes non-working days. For example, an employee who falls ill on Thursday and is still unwell on Sunday has been off for 4 consecutive days (Thursday, Friday, Saturday, Sunday), even though they only work weekdays.
What is the difference between company sick pay and SSP?
SSP is the legal minimum employers must pay when an employee qualifies. Company sick pay (also called contractual or occupational sick pay) is any amount above SSP that an employer chooses to offer. Many employers pay full or partial salary for a set number of sick days, then drop to SSP as the fallback. Company sick pay schemes must not pay less than SSP.
When does an employee need a fit note?
Employees can self-certify their illness for the first 7 calendar days of absence. After that, they need a fit note (sometimes called a sick note or medical certificate) from their GP or another registered healthcare professional before you continue to pay SSP. Without a fit note after 7 days, you may have grounds to withhold SSP.
What is the SSP1 form and when must it be issued?
Form SSP1 is a document employers must give to an employee when SSP ends or cannot be paid. This includes situations where the employee is not entitled to SSP, SSP is coming to an end after 28 weeks, or SSP cannot be paid for other reasons. It allows the employee to claim ESA from the government. Issue it promptly so the employee can make their claim in time.
How should employers keep SSP records?
Employers must keep records of SSP payments, dates of sickness absence, and qualifying days for at least 3 years. There is no prescribed format — HMRC simply requires that records are accurate and accessible for inspection. Timesheet and attendance records from systems like TimeTally make this far easier to manage and produce on request.
Can an employer refuse to pay SSP?
Employers can only withhold SSP in specific lawful circumstances: the employee's average weekly earnings are below the Lower Earnings Limit (£125/week in 2026), the employee has not provided required evidence of sickness when asked, the absence does not qualify as a period of incapacity for work (fewer than 4 consecutive days), or the employee has already received 28 weeks of SSP in a linked period. Outside these cases, withholding SSP is unlawful.

Related Calculators & Resources

Bradford Factor Calculator

Measure the impact of short-term absences

Holiday Entitlement Calculator

Calculate annual leave for all working patterns

Working Hours Calculator

Track and calculate weekly working hours

Sick Leave Tracker

Track and manage sick leave automatically

Staff Holiday Tracker

Manage team holiday requests and approvals

Absence Management Software

Track, report, and reduce employee absence

Related tools

Sick Leave Tracker →Staff Holiday Tracker →Absence Management Software →Bradford Factor Calculator →Holiday Entitlement Calculator →Leave Tracking Software →Working Hours Calculator →Minimum Wage Calculator →