With over 168,000 registered charities in England and Wales, managing mixed workforces of volunteers and paid staff is a daily challenge. TimeTally helps you track volunteer and paid staff hours, allocate costs to specific grants, and demonstrate funding accountability to the Charity Commission and funders. Built for UK charities managing mixed workforces with seamless payroll integrations.
Separate tracking for volunteers and paid staff under one roof. Volunteers need hour logs for Charity Commission annual returns, while paid staff require full Employment Rights Act 1996 compliance including payslips and holiday entitlement records.
Funders like the National Lottery Community Fund and Comic Relief require detailed evidence of how grant money is spent. Allocate staff and volunteer time to specific grants and projects to produce audit-ready reports that satisfy funder requirements.
Affordable software that doesn't drain resources. Every pound must support your mission with cost-effective solutions.
Track which staff and volunteers worked on which projects, right down to the hour. Essential for accurate full-cost recovery calculations, restricted fund reporting, and demonstrating value for money to trustees and funders.
Book time off for paid staff and volunteers. Track holiday entitlements automatically and ensure project coverage with clear team visibility.
Different leave tracking for volunteers and paid staff members.
Holiday allowances calculated automatically for paid staff members.
See who's available for grant-funded project work at a glance.
Everything you need to track time, report to funders, and demonstrate accountability.
Separate tracking for volunteers and employees. Different fields and reports for each workforce type.
Export hours by grant or project for funder reports. Show exactly how grant money was spent on staff time.
Allocate staff costs to multiple projects. Calculate true project costs including staff time.
Track actual hours against project budgets. Ensure grant-funded hours stay within budget limits.
Handle irregular volunteer hours and part-time staff. Track hours across multiple projects per person.
Maintain audit trail for all grant-funded hours. Export compliant reports for funders and auditors.
Team calendar shows who's available for project work. Plan grant-funded activities around staff and volunteer availability.
TimeTally helps your charity meet UK employment law, Charity Commission reporting standards, and funder accountability requirements.
Export detailed reports showing how grant funding was spent on staff time. Meet Charity Commission annual return requirements and satisfy funder reporting standards from bodies like the National Lottery Community Fund, Arts Council England, and local authority grants.
Monitor paid staff hours for compliance with the Working Time Regulations 1998. Ensure paid staff don't exceed 48-hour weekly limits, receive mandatory rest breaks, and have their working hours properly recorded as required under Working Time Regulations.
Accurate hour tracking ensures compliance with the National Minimum Wage Act 1998 for all paid charity workers, including support staff, project workers, and administrators. HMRC can request payroll records at any time, so having precise digital timesheets is essential.
Complete digital record of all hours worked by paid staff and volunteers. Essential for trustee oversight, Charity Commission compliance reviews, and independent examiner or auditor scrutiny of your charity's accounts.
Affordable pricing designed for charity budgets. Only pay for paid staff — volunteers are free.
£2
per paid staff member per month
Example: Charity with 10 paid staff + 20 volunteers
£20/month total
Volunteers tracked for free
FREE 14-day trial · No credit card required · Volunteers are free
Yes. TimeTally handles both volunteer hours and paid staff hours in the same system, with different tracking and reporting for each group.
Staff and volunteers can allocate hours to specific grants or projects. Export detailed reports showing exactly how grant funding was spent on staff time.
No. You only pay for paid staff members. Volunteer accounts are completely free, making TimeTally extremely affordable for charities.
Absolutely. Staff and volunteers can split their time across multiple projects in a single timesheet, perfect for charities managing multiple grants.
TimeTally automatically calculates pro-rata holiday entitlements for part-time and irregular hour workers, ensuring compliance with UK employment law.
Expert guides to help you optimize your charity operations
