TimeTally - Timesheet Management AppTimeTally
Remote & Hybrid Teams

Timesheet Software for UK Remote Teams

Remote and hybrid workers need a way to submit timesheets without being in the office. TimeTally is a team timesheets app that lets your team log their hours from any device with a browser — home office, coworking space, or wherever they work. Managers review and approve timesheets remotely, and approved hours export straight to Xero, QuickBooks, or CSV. From £3 per employee per month.

Get Started Book a Demo
Remote worker's weekly timesheet showing start times, breaks and total hours
Remote team timesheet dashboard on mobile showing submitted hours

“The app is simple to use, reliable, and makes managing staff records straightforward. The system has saved us a significant amount of administration time.”

CLI ManchesterJordan Ingoe, CLI Manchester

Submit Timesheets from Anywhere

Staff enter their start time, end time, and breaks. It takes less than 60 seconds to fill in a remote timesheet. Works in any mobile browser — no app download required. There is also a native iOS app for those who prefer it.

TimeTally timesheet entry screen showing hours submitted by a remote worker

  • The Whole Period on One Screen

    Every working day, wherever it was worked

  • Flexible Time Entry

    Start and end times, or a total for the day

  • Automatic Break Deduction

    Break minutes come off before hours are paid

  • Split a Day Across Projects

    Three hours on one client, four on another

  • Work Notes

    A line on each day, so the approver is not guessing

  • Instant Calculations

    The period total updates as each day is filled in

Approve a Submitted Week From Any Device

A manager opens one person's week and the totals are already worked out. Regular hours sit next to overtime, and the days underneath show the times that produced them. Approve or reject from a phone, a laptop or a tablet. The approver does not have to be in an office, and neither does the person who submitted the hours.

  • Each day is one line: start time, end time, hours and pay. Open a day to see the break that was deducted, the note the employee left, and the project the hours went to.
  • Overtime is separated from regular hours before anyone opens the sheet, against the threshold set for that person. Teams that bank overtime as time off see the TOIL value beside it.
  • Approved and exported are separate states. A week you sign off on Monday stays marked as not exported until payroll pulls it, so nothing is paid twice and nothing is missed.
  • Pay figures are permission-based. A team lead can approve a week of hours without seeing anyone's hourly rate or pay total.
Phone, tablet or desktopPay is permission-based
Timesheet approvals Get Started
Approved weekly timesheet for a remote employee showing regular hours, overtime, TOIL and pay for each day

See Who Has Submitted and Who Has Not

The timesheet screen lists everyone for the week with their total hours and the state their sheet is in: not submitted, submitted, approved or rejected. Nobody shares an office, so this list is how a manager knows the week is complete before payroll runs.

  • Approve or reject from the row itself. Approve All signs off every outstanding sheet in the week in one action.
  • Step back or forward a week at a time. Tap any row to open the day-by-day hours behind that person's total.
  • A rejection can carry a written reason. The person sees it, corrects the day and resubmits, without a call to explain what was wrong.
  • Send a reminder to one person in a tap. It arrives as a notification in their app. Nothing is chased automatically — you choose who gets one.
The whole team, one weekReminders are sent by hand
Manager view on a phone listing each remote employee's submitted hours and approval status for the week
What it does

What TimeTally Does for Remote Teams

TimeTally is a straightforward timesheet and holiday management tool. Here is what it actually does and how it helps distributed teams.

Timesheet SubmissionHourly Rates and OvertimeBreak TrackingProject and Department TrackingPayroll ExportMobile Browser and iOS App

  1. Staff enter their start time, end time, and breaks each day. They can add notes to explain what they worked on. Timesheets are submitted to their manager for approval. This works the same whether they are at home, in the office, or anywhere else with an internet connection.

  2. Set an hourly rate and overtime rate for each employee. When timesheets are submitted, TimeTally calculates standard pay and overtime pay automatically. You can configure daily or weekly overtime thresholds to match your contracts.

  3. Remote workers are entitled to the same breaks as office workers — a 20-minute uninterrupted break for shifts over 6 hours under UK law. Check your obligations with our break time compliance calculator. TimeTally records breaks and deducts them from total hours so payroll is accurate.

  4. Assign hours to specific projects, clients, or departments. Remote workers can split their hours across multiple projects in a single day. Reports show total hours and cost per project or department. This is especially relevant for consulting firms and professional services.

  5. Export approved timesheets to Xero, QuickBooks, or CSV with one click. The export includes employee names, standard hours, overtime hours, pay amounts, and break deductions. No manual re-entry into your payroll system.

  6. TimeTally works in any mobile browser — no app download needed. Staff can bookmark the page on their phone. There is also a native iOS app on the App Store. Both give the same experience: submit timesheets, request holiday, and check balances.

Explore time trackingEmployee time tracking software

Two Settings to Choose Before You Roll It Out

An admin sets both once for the whole organisation, and can change either later. Neither costs extra.

Let each person choose how they record their hours.

There are two ways to record time. Clocking in starts a live timer and stops it when the person finishes. The timesheet form takes a start time, an end time and a break for each day, filled in later.

An admin picks one of four policies: clock-in only, the form only, both, or let each person choose. Letting each person choose is the default, and it is the one that fits a team working in different places and different patterns.

Neither mode gives you a screen showing who is working right now. A manager sees hours once they are submitted. Nothing runs in the background: no screen capture, no keystroke logging, no activity scoring, and no tracking of where anyone is while they work.

Run timesheets weekly, fortnightly or four-weekly.

A timesheet period is one, two or four whole weeks. You set the date the first period runs from, and every period after that follows the same cycle. Weekly is the default.

Match the period to the payroll run it feeds. A longer period means fewer submissions to chase from people you do not see, and fewer approvals for a manager to work through.

There is no calendar-month period. Four weeks is 28 days, so check the setting against a monthly payroll run before you change it.

Watch a Submitted Week Get Approved and Exported

A short loop of the manager's screen. The month grid carries the Timesheet Requests and Time-off Requests panels beside it. A submitted week is approved from the panel, then the payroll export opens with each person's regular hours, overtime and pay.

All Departments
Jun 2026
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
W
T
F
S
S
M
T
AR1

Amelia Roberts

Kitchen

JK2

James Kelly

Front of house

PS3

Priya Shah

Kitchen

MP4

Maya Patel

Front of house

TW5

Tom Wilson

Bar

Timesheet Requests

3
AR

Amelia Roberts

37h 30m · Week of Jun 15

JK

James Kelly

38h 30m · Week of Jun 8

Time-off Requests

2
PS

Priya Shah

3d · Annual Leave

MP

Maya Patel

2d · Sick Leave

AR

Amelia Roberts

Monday 15 June · 09:00

AR

0h 00m

09:00 – 17:00

Break
End Done

Timesheet submitted

Week of Jun 15

AR

Amelia Roberts

Kitchen

Week of Jun 15, 2026

Mon15
09:00–17:00·30m

7h 30m

Tue16
09:00–17:00·30m

7h 30m

Wed17
09:00–17:00·30m

7h 30m

Thu18
09:00–17:00·30m

7h 30m

Fri19
09:00–17:00·30m

7h 30m

Submit Timesheet Submitted

Payroll Export

Week of Jun 15, 2026 · 5 employees

Employee
Reg. pay
Overtime
Total
AR

Amelia Roberts

37.5h

£281.25

—

£281.25

JK

James Kelly

40h

£300.00

£22.50

2h

£322.50

PS

Priya Shah

32h

£240.00

—

£240.00

MP

Maya Patel

38h

£285.00

—

£285.00

TW

Tom Wilson

40h

£300.00

£45.00

4h

£345.00

Total · 5 employees

£1,406.25

£67.50

£1,473.75

Confirm Export Exported!

How Remote and Hybrid Teams Use TimeTally

TimeTally works for any team where people are not all in the same place every day. See how it works in practice.

  • Fully Remote

    Teams where everyone works from home or their own location, with no central office

  • Hybrid Teams

    Staff who split time between office and home, often on different days each week

  • Distributed UK Teams

    Employees spread across multiple UK locations without a shared office

  • Remote Managers

    Managers who approve timesheets and holiday requests without being in the same building

Honest Positioning

What TimeTally Does — and What It Does Not

We would rather you know exactly what you are getting before you sign up.

What TimeTally does

Lets remote staff submit timesheets from any device with a browser

Managers review and approve timesheets remotely

Calculates pay, overtime, and break deductions automatically

Manages holiday requests and calculates statutory entitlement

Exports approved timesheets to Xero, QuickBooks, or CSV

Team calendar shows who is off and when

Tracks hours by project or department for reporting

Lets a manager nudge anyone whose timesheet is still outstanding

What TimeTally does not do

No dashboard showing who is working right now — clock-in exists, but a manager sees submitted hours, never live status

No screen monitoring, keystroke logging, or activity tracking

No location tracking while people work. The optional GPS check is a paid add-on for site-based teams and only takes a position at the moment of a clock-in

No automatic WTR compliance alerts or enforcement

No time zone support beyond UK (GMT/BST)

No integration with Slack, Teams, or other communication tools

No task management or project management features

Why it matters

Why Remote Teams Still Need Timesheets

Working from home does not change an employer's legal obligations. The same employment laws apply whether your team is in the office or on the sofa.

The Working Time Regulations 1998 (WTR) apply equally to remote workers. Employers must ensure staff do not exceed the 48-hour weekly average (calculated over a 17-week reference period), take at least 11 consecutive hours of rest between working days, and receive a 20-minute break for shifts exceeding 6 hours. When your team works from home, it becomes harder to monitor these requirements informally — which makes accurate timesheet records more important, not less.

Remote working also blurs the boundary between work and personal time. Acas has published guidance on the right to disconnect, encouraging employers to set clear expectations about when staff are and are not expected to be available. While this is currently guidance rather than law, having timesheet records that show actual hours worked helps both parties understand working patterns and identify when someone is consistently working beyond their contracted hours.

For payroll, remote working adds complexity. Employees with flexible schedules may work different hours each week. Without a system for submitting and approving hours, payroll staff end up chasing timesheets by email, WhatsApp, or Slack — and errors creep in. Overpayments, underpayments, and missed overtime cost time and trust.

There is also the question of home working expenses. While HMRC allows employers to pay up to £6 per week tax-free to employees who work from home (under the homeworking allowance), accurate records of days worked from home versus office are needed to support this. Timesheets provide that evidence.

UK Compliance
UK Employment Law

Employment Law Applies the Same to Remote Workers

TimeTally is a timesheet tool, not a compliance system — but accurate timesheet records are the foundation of meeting your obligations. Here is how the data TimeTally captures supports compliance for remote teams.

Working Time Regulations

The WTR 1998 apply regardless of where your staff work. TimeTally records all hours submitted, including overtime. This gives you the data to monitor the 48-hour weekly average (over a 17-week reference period) and the requirement for 11 hours daily rest. You can export records at any time if HMRC or the HSE request them.

Right to Disconnect

Acas has published guidance on the right to disconnect, which encourages employers to set boundaries around out-of-hours contact. While not yet law, timesheet data showing consistent late finishes or weekend work can help you identify problems early. TimeTally does not enforce disconnect policies, but it gives you visibility into working patterns.

HMRC Record-Keeping

HMRC requires employers to keep records of hours worked for at least two years. TimeTally stores all timesheet data digitally with timestamps and approval records — a complete audit trail that you can export whenever needed.

National Minimum Wage

Accurate hours tracking ensures your effective hourly rate does not fall below the National Minimum Wage (£12.21/hour for workers aged 21+ from April 2025). For remote workers on flexible schedules, this is particularly important — unrecorded overtime can push the effective rate below the legal minimum.

Holiday Entitlement

All UK workers get 5.6 weeks statutory holiday (28 days for full-time), regardless of where they work. TimeTally calculates entitlement automatically, including pro-rata for part-time staff and mid-year starters, and tracks remaining allowance.

Home Working Expenses

HMRC allows employers to pay up to £6 per week tax-free to home workers. Timesheet records showing which days an employee worked from home can support these claims. TimeTally does not calculate the allowance itself, but the data is there if you need it.

Simple, Transparent Pricing

One price. Every feature. No surprises.

£3/employee/month

Billed monthly, incl. VAT. Cancel anytime.

Timesheet submission from anywhere via mobile or browser
Hourly rates and overtime calculation
Break tracking and payroll export
Project and department tracking
Holiday management with team calendar
Get Started
Book a Demo

In short

What is remote timesheet software?

Remote timesheet software lets people who are not in the office record the hours they worked and send them to a manager for approval. TimeTally does this for UK remote and hybrid teams from £3 per employee per month. A remote timesheet is filled in from any phone or laptop browser. Each day takes a start time, an end time, a break and a note, and the whole period is submitted in one go rather than day by day. Managers approve from any device, wherever they are working that week. Overtime is separated against the thresholds you set. Approved hours post into Xero or QuickBooks, or come out as a CSV your payroll provider can read. As a team timesheets app it does none of the monitoring remote-work tools are known for: no screen capture, no keystroke logging, no activity scoring.

Price
£3 per employee a month
Filled in on
Any phone or laptop browser, or the iOS app
Periods
Weekly, fortnightly or four-weekly
Exports to
Xero, QuickBooks, CSV
Never records
Screens, keystrokes or activity

Frequently Asked Questions

Is TimeTally a clock-in/clock-out system?

TimeTally has both ways of recording time. Clocking in starts a live timer and stops it when the person finishes. The timesheet form takes a start time, an end time and a break for each day, filled in at the end of the day or the week and submitted for approval. An admin sets the policy for the organisation: clock-in only, the form only, both, or let each person choose. Letting each person choose is the default, and most distributed teams end up on the form. Either way, no dashboard shows who is online right now — a manager sees submitted hours, not live status.

Does TimeTally monitor what remote workers are doing?

No. TimeTally does not include screen monitoring, keystroke tracking, GPS tracking, or any form of surveillance. Staff self-report their hours, and managers approve them. It is designed for trust-based working relationships.

Can remote workers submit timesheets from their phone?

Yes. TimeTally works in any mobile browser — no app download needed. Staff can bookmark the page on their phone. There is also a native iOS app on the App Store for those who prefer it.

Do the Working Time Regulations apply to remote workers?

Yes. The Working Time Regulations 1998 apply regardless of where your staff work. Employers must still ensure remote workers do not exceed the 48-hour weekly average, take 11 hours rest between working days, and receive proper breaks. TimeTally records the hours to help you monitor this.

How do holiday requests work for remote teams?

Staff tap 'Book Time Off', select their dates, and submit. Their manager gets a notification and can see the team calendar to check for clashes before approving. Remaining holiday allowance is shown automatically. Statutory entitlement (5.6 weeks) is calculated including pro-rata for part-time staff.

Can I set different hourly rates for different remote workers?

Yes. Each employee has their own hourly rate and overtime rate. When timesheets are submitted, TimeTally calculates standard pay and overtime pay based on these rates. You can update rates at any time from the employee settings.

Can remote workers assign hours to different projects?

Yes. TimeTally has project tracking where you can create projects, clients, or departments. Staff assign their hours to the relevant project when submitting their timesheet. Reports show total hours and costs per project.

Can I run fortnightly or four-weekly timesheets instead of weekly?

Yes. A timesheet period is one, two, or four whole weeks, and you set the date the first period runs from — every period after that follows the same cycle. Weekly is the default and is what most remote teams use. There is no calendar-month period: four weeks is 28 days, not a month, which is worth knowing if your payroll runs to month ends.

How do I set up a time tracking policy for remote workers?

Write down three things and circulate them: when timesheets are due, what counts as working time when someone is at home, and who approves. TimeTally does not enforce a policy for you. It records the hours, the breaks, and who approved what. That record is the evidence a policy needs to be worth anything. A manager can also send a reminder to anyone whose timesheet is still outstanding rather than chasing on Slack.

What payroll systems does TimeTally export to?

TimeTally exports to Xero, QuickBooks, and CSV/Excel. The export includes employee names, standard hours, overtime hours, pay amounts, and break deductions. Most payroll systems can import CSV files if a direct integration is not available.

Does TimeTally support time zones outside the UK?

No. TimeTally is built for UK businesses and uses GMT/BST. If your remote team is based entirely within the UK, this is fine. If you have staff working from other countries, TimeTally may not be the right fit — all times are recorded in UK time.

Can I claim the HMRC homeworking allowance using TimeTally data?

TimeTally records which days each employee submits timesheets, which can support evidence of home working. However, TimeTally does not specifically track work location (home versus office) or calculate the £6/week tax-free allowance. You would use the timesheet data as supporting evidence alongside your own records.

Still have a question? See all FAQs

Explore TimeTally

Employee Time Tracking SoftwareStaff Holiday TrackerRota PlannerConsulting Timesheet SoftwareAll Industries

Related Resources

Guides and tools for UK employers managing remote teams

Remote Team Time Tracking Guide

Practical advice for tracking hours with distributed teamsRead guide

Track Employee Hours Legally

UK legal requirements for tracking staff working hoursRead guide

Working Time Regulations Guide

Complete guide to WTR compliance for UK employersRead guide

Timesheet Policy Template

Wording for when hours are due and who approves themRead guide

Flexible Working Requests

What UK employers must do when someone asks to work from homeRead guide

Time Tracking and UK GDPR

What you may and may not record about a home-based employeeRead guide

Try TimeTally Free for 14 Days

No credit card required. Set up your remote team in 10 minutes. Start tracking hours and managing holiday requests from anywhere.

Book a Demo Get Started

FREE 14-day trial · No credit card required · Cancel anytime

Support that answers

A real person replies within 24 hours. No ticket queues, no bots.

UK GDPR compliant

A UK company, ICO regulated. Your data encrypted and never sold.