With over 32,000 schools in England alone and complex staffing arrangements, tracking hours accurately is critical. TimeTally helps UK schools, colleges, and MATs track teaching hours, manage supply staff, and handle term-time contracts. Calculate pro-rata holiday entitlements for part-time and term-time staff in line with the STPCD and Burgundy Book. Export to payroll systems or local authority platforms.
Built specifically for the unique challenges schools and education providers face with staff time tracking.
Handle term-time only staff with automatic pro-rata holiday calculations. The Employment Rights Act 1996 entitles term-time workers to 5.6 weeks pro-rata, and TimeTally calculates this correctly based on actual weeks worked.
Track supply teachers and temporary staff alongside permanent employees with easy daily logging. Maintain clear records to demonstrate staffing levels during Ofsted inspections.
Separate contact hours from preparation, marking, and admin time with clear visibility. Under the STPCD, teachers must not work more than 1,265 hours of directed time per year, and TimeTally helps schools monitor this limit.
Configure term dates and school holidays with INSET days tracked separately. Align your calendar with local authority term dates and ensure support staff leave is taken outside term time where contracts require it.
Manage teachers working specific days with automatic pro-rata calculations based on their contracted hours under the Burgundy Book or Green Book conditions of service.
Export timesheet data ready for your payroll provider or local authority systems, with separate breakdowns for teaching and support staff pay scales
See staff availability across academic terms at a glance. Plan term dates, INSET days, and school holidays. Coordinate supply cover and ensure adequate staffing for key dates. Perfect for heads, business managers, and HR coordinators.
Configure academic terms, half-terms, and school holidays in one place, ensuring term-time staff contracts align with your school calendar
See who's available for supply cover and ensure adequate staffing levels to meet Ofsted expectations for consistent teaching quality
Track INSET and professional development days separately from teaching time, counting them against the STPCD directed time budget
Teachers and support staff log hours in seconds. Works on any device in the staff room, at home, or on mobile.
Teaching Hours
Track contact time with students
Preparation Time
Log lesson planning and marking
Quick Entry
Log hours in under 30 seconds
Date Selection
Easily log past or future days
School admins and heads see instantly who's off this week. Plan supply cover, coordinate TAs, and ensure adequate staffing. Essential for managing sickness, training days, and planned absences during term time.
See absence notifications instantly when staff book time off
Coordinate supply teachers and TAs based on staff availability
Always visible on your main dashboard - no need to dig through calendars
Transparent pricing designed for schools. No hidden fees.
Admins who only approve timesheets don't count toward billing
Yes. TimeTally automatically calculates pro-rata holiday entitlements for term-time only staff based on their actual weeks worked per year. This ensures compliance with the Employment Rights Act 1996 and Acas guidance on holiday pay for term-time workers.
Absolutely. Track supply teachers and temporary staff alongside permanent employees with different pay rates and reporting for each type. This gives school business managers a clear audit trail of supply cover spending, which Ofsted may review as part of their assessment of leadership and resource management.
Yes. Configure school term dates, half-terms, and INSET days to match your local authority or MAT calendar. The system aligns holiday calculations with academic terms and helps you track the five statutory INSET days against your directed time budget.
Yes. Tag time entries as contact hours, preparation, marking, or admin. Under the STPCD, teachers must not exceed 1,265 hours of directed time per year, and heads need clear data to demonstrate compliance. TimeTally makes this tracking straightforward.
Yes. Export timesheet data to CSV format compatible with local authority payroll systems, as well as direct integration with Xero and QuickBooks. Exports can separate teaching staff on STPCD pay scales from support staff on NJC pay scales, simplifying payroll processing.
Learn more about time tracking and compliance for education providers.
Calculate pro-rata holiday entitlement for part-time and term-time staff
Read guideAffordable timesheet software designed for small UK organisations
Read guideCalculate statutory holiday entitlements for UK education staff
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