Timesheet Software Built for UK Factories

There are two overtime triggers and manufacturing uses both. Threshold overtime starts once someone passes a set number of hours in a day, a week or a month. Time-and-a-half after eight hours on the line is a threshold rule. Time-of-day overtime pays a premium for hours inside a window whatever the daily total, which is how a night shift or a weekend premium is paid: set a regular hours window, then choose whether the premium applies outside it or within it. Overtime is paid either as a rate multiplier such as 1.5x or 2x, or as a fixed hourly rate. Rules stack into tiers, and every person is configured separately, so a machine setter, an agency operative and a shift lead can each have their own threshold.

Project tracking is optional and off until you enable it. Once on, staff split their hours across production lines, cells or job numbers as they submit — five hours on Line 2, three on the changeover. A project can carry a flat fee per entry or an hourly figure. Both are money paid to the worker, not a rate charged to a customer; TimeTally has no invoicing. Reports then show labour hours and labour cost per line, which is the figure a job cost is built from.

TOIL is an optional alternative to paying overtime. Enable it if you want to offer time off in lieu instead of, or alongside, extra pay. Set a conversion rate — one hour of overtime becomes 1.5 hours of leave, for example — and overtime accrues as a TOIL balance automatically. TOIL is held separately from annual leave, so it never reduces holiday entitlement. Staff book it the same way they book any other leave.

Shift supervisors approve or reject from any device: a phone on the floor, a tablet in the office, a desktop in production planning. Rejections carry a written reason, so an operative who logged a night against the wrong date knows what to correct. If a sheet is still outstanding, a supervisor can send that person a reminder in one tap, and it arrives as a notification in their app. Pay totals are calculated from approved hours, so nothing is re-keyed between the floor and the payroll run. Approved and exported are tracked separately, so a week signed off on the floor cannot be paid twice.

There are two submission modes and you can use both. Clock-in mode starts a live timer when a shift begins, and the timer keeps running with the app closed, so a phone left in a locker records the full shift. Form mode lets staff enter start, end and break times at the end of the day or the week, which is what a shared tablet in the break room is for. Both work on mobile and desktop, so one unit can clock in while another writes the week up.

Each person has their own hourly rate. Permanent operatives, shift leads and agency cover often differ on the same line. Pay totals are calculated automatically from approved hours. Group staff by department so a single line or cell can be filtered and exported on its own. And where a crew is mixed, you can hide rates and pay totals from an approver entirely: they sign off hours without seeing any figures.

Send approved timesheets to payroll in a few taps. Export to CSV, Xero or QuickBooks. Filter by date range, person or department, and choose which columns go. You can also combine timesheet and leave data in one export, so the payroll run gets the hours and the absences in a single file.