Track shift patterns, production hours, and overtime costs across your factory floor. Employees submit timesheets from their phone. Managers approve in one tap. Hours export straight to Xero or QuickBooks with overtime already calculated.
Manufacturing has unique time tracking challenges that spreadsheets and paper timesheets simply cannot handle. Rotating shifts, night work, overtime premiums, and Working Time Directive compliance all require accurate, real-time records.
Under UK law, manufacturing employers must keep records of hours worked for at least two years. The Working Time Regulations 1998 cap average weekly hours at 48 (unless workers opt out in writing), and night workers face additional limits of 8 hours per 24-hour period. Getting this wrong can mean fines from HMRC or enforcement action from the HSE.
Beyond compliance, accurate timesheets let you calculate labour costs per production line, spot overtime trends before they escalate, and give payroll the exact figures they need — no more guesswork or manual adding up. Use our ROI calculator to see how much time and money digital timesheets could save your factory.
Morning, afternoon, and night shifts with weekly or fortnightly rotations. Paper timesheets miss handover gaps and shift swaps. TimeTally tracks exact start and end times for every shift automatically.
Without real-time visibility, overtime costs can spiral. A 50-person factory paying 1.5× overtime at £15/hour can rack up thousands in unplanned costs per month. TimeTally gives managers a live overtime dashboard.
During busy production runs, it is easy for workers to exceed the 48-hour weekly average or miss required rest breaks. TimeTally flags potential Working Time Directive breaches before they happen.
Manually transferring shift data to payroll introduces errors. Missed overtime hours, wrong shift premiums, and calculation mistakes cost time and damage trust. TimeTally exports approved hours directly to your payroll system.
Most manufacturing managers find out about overtime costs after payroll has run — when it is too late to do anything about it. TimeTally shows you a real-time breakdown of standard hours, overtime hours, and total labour costs for every employee and production line. Export approved timesheets to Xero, QuickBooks, or CSV with one click.
See overtime hours accumulating in real time. Set thresholds and get alerts before costs exceed your budget for the week.
Assign hours to specific production lines or jobs. Calculate labour cost per unit, per batch, or per project for accurate job costing.
Export approved timesheets to Xero, QuickBooks, or CSV. Standard hours, overtime, and break deductions all calculated automatically.
TimeTally replaces paper timesheets, spreadsheets, and manual calculations with a simple three-step process that works for production workers, shift supervisors, and payroll teams.
Production workers enter start and end times on their phone or a shared tablet on the factory floor. Breaks are tracked separately. It takes less than 60 seconds per day.
Shift supervisors see all submitted timesheets in one view. They can approve, query, or adjust entries. Hours, overtime, and breaks are calculated automatically — no manual adding up.
Approved hours export directly to Xero, QuickBooks, or CSV. Overtime rates, standard hours, and deductions are all included. Payroll gets exactly what they need, ready to process.
Track mornings, afternoons, nights, and split shifts. Workers enter their actual hours — no need to match a predefined rota. Add notes for each entry (e.g. "Line 3 breakdown — overtime authorised by J. Smith").
Assign hours to specific production lines, jobs, or projects. See exactly how many labour hours went into each batch for accurate job costing and quoting.
Configure daily and weekly overtime thresholds. Set overtime rates (1.5×, 2×, or custom). TimeTally calculates overtime pay automatically based on your rules.
Factory workers rarely sit at desks. TimeTally works on any phone — no app download required. Workers can also use a shared tablet in the break room or on the production floor.
Track lunch breaks and additional rest breaks separately. Under UK law, workers are entitled to a 20-minute break for shifts over 6 hours. TimeTally deducts breaks automatically from total hours.
Struggling to get workers to submit on time? TimeTally includes a built-in rewards system — employees earn points for on-time submissions that convert to extra holiday days.
In manufacturing, approving a holiday request without checking shift coverage can leave a production line understaffed. TimeTally shows managers exactly who is already off before they approve. Workers request time off from their phone — no paper forms, no walking to the office. Statutory holiday entitlements are calculated automatically, including pro-rata for part-time and mid-year starters. See our dedicated manufacturing leave management page for more detail.
Workers request holidays from their phone during breaks. Managers get instant notifications and can approve or decline with one tap.
See who is off, who is on shift, and whether minimum staffing levels are met before approving any request.
Remaining allowance, pro-rata for part-time workers, and UK bank holidays are all handled automatically. No more manual calculations.
Create categories for annual leave, sick leave, TOIL, compassionate leave, or factory shutdown days. Each with its own colour and allowance.
The team calendar shows every worker's status — who is on shift, who is off, and who has submitted timesheets. Production managers can plan around absences and ensure minimum staffing levels are met across all lines.
See all workers' shifts and availability in one calendar. Identify staffing gaps before they affect production.
Track sickness, holidays, and other absences in one place. Spot patterns and plan cover in advance.
Plan production schedules around confirmed absences. No more last-minute scrambles when workers are unexpectedly off.
Manufacturing businesses face specific compliance requirements around working hours, night shifts, and record-keeping. TimeTally helps you meet these obligations without additional admin.
Monitor the 48-hour weekly average across your workforce. TimeTally calculates rolling averages over the 17-week reference period (or 26 weeks for manufacturing roles covered by workforce agreements). Workers who have not signed an opt-out are flagged automatically.
Under the WTR, night workers must not work more than an average of 8 hours per 24-hour period. For manufacturing roles involving heavy machinery or hazardous materials, this is an absolute limit, not an average. TimeTally tracks night shift hours and alerts you to potential breaches.
Workers are entitled to a 20-minute break for shifts over 6 hours, 11 consecutive hours rest between shifts, and 24 hours uninterrupted rest per week (or 48 hours per fortnight). Check requirements with our break time compliance calculator. TimeTally records breaks and can flag non-compliant patterns.
HMRC requires employers to keep accurate records of hours worked, including overtime, for at least two years. TimeTally stores all timesheet data digitally with a full audit trail — exportable at any time for inspections.
Accurate tracking of all hours including breaks ensures your workers are paid at or above the National Minimum Wage (£12.21/hour for workers aged 21+ from April 2025). Unpaid overtime can push effective hourly rates below the NMW — TimeTally helps you spot this.
All workers get 5.6 weeks statutory holiday (28 days for full-time). For shift workers doing irregular patterns, TimeTally's staff holiday tracker calculates entitlement automatically based on their actual working days and hours.
One price. Every feature. No surprises.
Yes. TimeTally works in any mobile browser — no app download required. Workers can bookmark the page on their phone or use a shared tablet on the factory floor. There is also a native iOS app available on the App Store for workers who prefer it.
Workers enter their actual start and end times for each shift. TimeTally does not require you to set up predefined rotas — it simply records the hours worked. This makes it ideal for rotating patterns, shift swaps, and overtime. Notes can be added to any entry for context.
Yes. TimeTally includes project tracking where you can create production lines, job numbers, or cost centres. Workers assign their hours to the relevant project when submitting their timesheet. Reports show total hours and labour costs per project.
You set your overtime thresholds (e.g. anything over 8 hours/day or 40 hours/week) and the overtime rate (1.5×, 2×, or a custom multiplier). TimeTally automatically calculates overtime when workers submit their timesheets. The overtime breakdown appears in the payroll export.
Yes. TimeTally handles overnight shifts (e.g. 10pm to 6am) correctly. Start and end times can cross midnight without issues. Night shift hours are tracked separately for Working Time Directive compliance.
TimeTally exports to Xero, QuickBooks, and CSV/Excel. The export includes employee names, standard hours, overtime hours, overtime pay, break deductions, and total pay. Most UK payroll systems can import CSV files if a direct integration is not available.
Workers tap 'Book Time Off' on their phone, select the dates, and submit. Their manager gets a notification and can see the team calendar to check coverage before approving. Remaining holiday allowance is shown in real time.
TimeTally records all hours worked, including overtime and night shifts. This gives you the data you need to monitor the 48-hour weekly average, rest break compliance, and night work limits. You can export records for HSE or HMRC inspections at any time.
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