Simple notes field on every timesheet entry. Remember what you worked on. Explain anomalies. Build a defensible audit trail for compliance. Perfect for construction projects, consulting work, and any business that needs detailed time records.
"On-site at Hamilton St project. Installed electrical wiring in units 4-7. Client requested extra outlets (approved by site manager). Finished at 4:30pm due to material delivery delay."
"What did I actually do on Tuesday?"
Without notes, nobody remembers.
The difference between having notes and not having them can be thousands of pounds and your reputation. From construction disputes to payroll queries, detailed notes protect your business.
"We need to see exactly what John was working on March 12th."
"On-site at Hamilton St project. Installed electrical wiring in units 4-7. Client requested extra outlets (approved by site manager). Finished at 4:30pm due to material delivery delay."
Exact work location documented
Client changes recorded
Early finish explained
Defendable in tribunal
"Why are we charging for 12 hours this week?"
Every hour justified
No "what did we do?" questions
Faster invoice approval
"Why was overtime approved for Sarah last Thursday?"
"Year-end deadline. Manager approved overtime to complete Q4 reports. Started 7am, finished 6pm to meet Friday submission deadline."
Overtime justified
Manager approval referenced
Business reason clear
Search across all timesheets to answer "when did we work on that project?" Perfect for client disputes, project retrospectives, and compliance audits. Notes are stored permanently and searchable from integrated payroll reports.
Search by employee, project, date range, or keywords
Notes are stored indefinitely for legal protection
Include notes in timesheet exports for HMRC compliance
The difference between having notes and not having them can be thousands of pounds and your reputation.
Legal dispute protection
Faster invoice approvals
Searchable history forever
→ Tells the full story. Explains delays. Documents client decisions.
→ No context. Can't defend in dispute. Doesn't help future planning.
Timesheet notes are included free on every plan. No extra cost for peace of mind and legal protection under Working Time Regulations.
Expert guides to help you manage timesheets, comply with UK regulations, and protect your business.
Understand your legal obligations for record-keeping and compliance
Read guideIndustry-specific guidance for documenting construction work
Read guideUK overtime rules and how to document extra hours with notes
Read guide
