The UK private security industry employs over 370,000 SIA-licensed operatives, and the Security Industry Authority requires all front-line guards to hold valid licences. Multi-site timesheet tracking, mobile submission, and night shift management — built for UK security companies managing manned guarding, mobile patrols, and static sites. Supports BS 7858 vetting record-keeping and exports hours to payroll systems like Xero and QuickBooks.
Track which guards worked at which client sites. Guards submit timesheets noting their patrol locations and sites visited. For SIA Approved Contractor Scheme (ACS) holders, auditable deployment records are essential for maintaining accreditation and winning contracts.
Deploying a guard with an expired SIA licence is a criminal offence under the Private Security Industry Act 2001, carrying fines of up to £5,000. Maintain complete employment records including SIA license details using employee notes or custom fields to ensure compliance.
Night shifts spanning midnight cause payroll errors. Automatic overtime calculations for unsociable hours. Under UK lone worker regulations, employers have a duty of care to monitor guards working alone at night — accurate time records are part of that obligation.
Managing guards across multiple client sites with different contract requirements. See real-time guard locations and site coverage at a glance. Essential for companies working towards or maintaining SIA Approved Contractor Scheme (ACS) status.
Security guards submit timesheets from their mobile phones, noting which patrol locations and client sites they worked at. Perfect for manned guarding contracts requiring site allocation tracking and Working Time Regulations compliance.
Guards note which client sites they worked at when submitting timesheets
Track hours worked across multiple sites throughout each week
Security managers view submission status and approve or reject guard timesheets
Security guards work overnight patrols, weekend shifts, and bank holidays. TimeTally handles shifts that span past midnight correctly and tracks overtime hours with configurable rates.
Correctly track security guard shifts that start one day and end the next, common for 12-hour night patrols.
Track overtime hours for security guards with configurable overtime rates. Monitor hours worked to ensure WTR compliance.
Maintain complete guard employment records including contact details, qualifications, and documentation.
Complete audit trail of guard hours and locations for client contract compliance and security industry standards.
View all security guard holidays, absences, and site deployments in one team calendar. Plan patrol rotas effectively and ensure all client sites have adequate guard coverage.
Ensure all client sites have security guards assigned and no location is left uncovered
Plan day, night, and weekend shifts across your security guard workforce
Get warned if approving leave would cause security guard shortages at client sites
TimeTally helps security companies meet UK employment law and security industry standards.
Track SIA licence numbers, expiry dates, and badge types for all operatives. Under the Private Security Industry Act 2001, deploying an unlicensed guard is a criminal offence. TimeTally alerts you before licences expire, ensuring continuous compliance and protecting your ACS accreditation.
Monitor security guard hours against 48-hour weekly limits and rest break requirements under the Working Time Regulations 1998. Night workers have additional protections including an 8-hour average limit per 24-hour period. For lone workers on night shifts, proper monitoring of hours is also a Health and Safety at Work Act requirement.
Track which guards worked at which client sites. Meet client requirements for site allocation and attendance reporting. For companies holding SIA Approved Contractor Scheme status, auditable deployment records are essential for maintaining accreditation and meeting BS 7858 vetting standards.
Export accurate hours to Xero, QuickBooks, or CSV for payroll systems. Ensure correct pay for night shifts and overtime.
Yes. Guards can use timesheet notes or multi-project tracking to record which client site or patrol location they worked at. This provides an audit trail for contract compliance reporting and SIA Approved Contractor Scheme audits, showing which guards were assigned to which locations during their shifts.
Yes. You can maintain employee records including SIA licence numbers and expiry dates in employee profiles or notes. Under the Private Security Industry Act 2001, deploying a guard without a valid SIA licence is a criminal offence carrying fines of up to £5,000, so maintaining accurate employment records is essential for compliance.
TimeTally tracks overtime hours for night shifts and overnight patrols that span past midnight, with configurable overtime rates for accurate payroll. Night workers also have additional protections under the Working Time Regulations, including an average 8-hour limit per 24-hour period — TimeTally monitors these limits automatically.
Absolutely. TimeTally handles both static guards at fixed locations and mobile patrols across multiple sites. You can configure different client sites, pay rates, and shift patterns for each contract, making it simple to manage a diverse portfolio of security assignments.
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