With 1.5 million adult social care workers in England and growing CQC scrutiny under Regulation 18 (Staffing), accurate time tracking is essential. Purpose-built for UK care homes managing night shifts, sleep-ins, and Working Time Regulations. Ensure safe staffing ratios, maintain CQC-ready audit trails, and export hours to payroll systems like Xero and QuickBooks.
Day shifts, night shifts, weekends, sleep-ins — our system handles every care home shift type automatically. Skills for Care data shows the average care worker works irregular patterns across multiple shift types, making manual tracking error-prone and risky.
Track carer hours against 48-hour weekly limits under the Working Time Regulations 1998. Monitor rest break compliance and night worker restrictions with detailed reports. Breaches can result in enforcement action and significant fines from the HSE.
Track hours worked across all units. Monitor carer availability and overtime to manage staffing levels. With adult social care vacancy rates running at around 9% nationally, visibility over available hours is critical to maintaining safe care.
Complete digital audit trail of all staff hours, ready to export for CQC inspections. CQC Regulation 18 requires providers to deploy sufficient numbers of suitably qualified staff — TimeTally gives you the evidence to demonstrate compliance at every inspection.
Carers submit their hours in under a minute from any phone or tablet. Track day shifts, night shifts, sleep-ins, and waking nights with automatic overtime calculations. No app download required — works in any browser.
Separate tracking for waking hours and sleep-ins ensures correct NMW calculations
Care home managers get real-time alerts when carers submit their timesheets
Review and approve care staff timesheets with one tap on your phone
Care workers book time off from their phones. Managers see all requests in one place and can approve or decline with one tap. Track holiday entitlements automatically and ensure minimum staffing levels are always maintained.
System calculates remaining holiday allowance for each carer automatically
Get notified if approving leave would drop below minimum care home staffing requirements
See who's off at a glance to plan coverage around absences and holidays effectively
View all care staff holidays, absences, and availability in one team calendar. See who's available to work so you can plan coverage to meet minimum staffing requirements. Perfect for tracking time off across multiple care units and shift patterns.
See all care staff absences and holidays in one calendar view
Ensure minimum care home staffing levels are always maintained
Get warned if approving leave would cause staffing shortages
TimeTally ensures your care home meets all UK employment and care quality standards.
Automatic monitoring of 48-hour weekly limits, 11-hour daily rest periods, and night worker restrictions under the Working Time Regulations 1998. Alerts trigger before breaches occur, helping you avoid HSE enforcement action.
Maintain accurate staff records and rotas to satisfy CQC Regulation 18 (Staffing) and Regulation 17 (Good Governance). Export complete audit trails instantly, showing exactly who was on shift and when — essential for demonstrating safe staffing during inspections.
Track sleep-in hours separately from waking hours to ensure correct National Minimum Wage calculations. Following the Mencap Supreme Court ruling, sleep-in shifts only count as working time when the carer is awake and working — TimeTally tracks both states accurately.
Complete digital record of all carer hours worked, timestamped and tamper-proof. Essential for demonstrating adequate staffing to CQC and for responding to safeguarding inquiries where you need to show exactly who was on duty at a specific time.
Yes. TimeTally fully supports night shifts, sleep-ins, and waking nights with separate tracking for each shift type. Following the Mencap Supreme Court ruling, sleep-in shifts are tracked distinctly from waking hours, ensuring accurate National Minimum Wage calculations. You can configure different pay rates for each shift type to match your care home's pay structure.
TimeTally maintains a complete digital audit trail of all staff hours and rotas, helping you demonstrate compliance with CQC Regulation 18 (Staffing) and Regulation 17 (Good Governance). You can export staff records instantly for CQC inspections, showing exactly who worked when. This is particularly valuable during unannounced inspections where inspectors may ask to see staffing records at short notice.
Yes. The system automatically alerts managers when carers approach the 48-hour weekly limit under the Working Time Regulations 1998, allowing you to adjust rotas before breaches occur. It also monitors daily rest periods (11 consecutive hours) and weekly rest periods (24 uninterrupted hours per 7-day period), which are especially important for carers working rotating shift patterns.
Absolutely. You can track permanent carers, bank staff, and agency workers in the same system, with different pay rates and shift patterns for each. This is crucial for maintaining safe staffing ratios — CQC inspectors look at total staffing levels across all worker types, so having a single view of all hours worked helps you demonstrate adequate coverage at all times.
Yes. TimeTally exports timesheets to Excel, CSV, or directly integrates with payroll systems like Xero and QuickBooks. Your payroll team gets accurately formatted hours data every pay period, with sleep-in hours, waking night hours, and standard shifts clearly separated. This eliminates the manual re-keying that causes payroll errors and NMW compliance issues.
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