Cut timesheet approval time by 75% with one-click bulk approvals, mobile access, and streamlined reviews. When managers approve timesheets, they create an accountable record of the hours being submitted to payroll — essential for HMRC audit defence and meeting employer obligations under the Working Time Regulations 1998. Eliminate approval bottlenecks and export approved hours directly to payroll systems like Xero and QuickBooks.
Timesheet approval software is a system that lets employees submit their hours worked and managers review and approve them before those hours are sent to payroll. It replaces the manual process of chasing timesheets by email or spreadsheet with an automated workflow: employees submit, managers are notified, and approved hours flow straight to payroll — with a full audit trail throughout.
For UK businesses, a proper approval process matters for two reasons. First, the Working Time Regulations 1998 require employers to keep records of hours worked. Second, HMRC expects that hours submitted through Real Time Information (RTI) payroll reporting have been verified by a responsible person — a manager's approval creates that verification.
From submission to payroll in three steps
Staff log hours during the week and submit their timesheet on Friday. Automatic reminders go out to anyone who hasn't submitted by the deadline.
The manager gets a notification, reviews the hours on their phone or desktop, and approves — or rejects with a note. Bulk approve all timesheets in one click.
Approved hours export directly to Xero, QuickBooks, or CSV. Only manager-approved timesheets are included — unapproved hours never reach payroll.
Managers can review and approve holiday requests anywhere, anytime. Employees book time off through the mobile app, and managers receive instant notifications. Check team availability, review holiday entitlements, and approve with one tap. Keep your team's time off organized and ensure adequate cover.
Employees can request time off from their phone with a simple booking interface
See who else is off before approving to ensure adequate team coverage
See remaining holiday allowance automatically updated with each approval
Dashboard widgets show exactly who has submitted timesheets, who needs reminders, and what's waiting for approval. No more digging through emails or spreadsheets to track approval status. Everything managers need is visible on one screen.
Instantly see which employees have submitted and who still needs to
Review and approve time off requests alongside timesheet approvals
Track approval times and identify bottlenecks in your workflow
If your managers spend 5 hours per week on timesheet approvals, TimeTally saves 3.75 hours weekly — that's 195 hours per year per manager.
Bulk approvals and streamlined review process cut approval time dramatically
Approved timesheets flow directly to payroll — no manual re-keying
Every approval timestamped and logged for HMRC compliance
See which employees have time off approved, who's submitted timesheets, and where approvals are pending. Team calendar view gives managers complete visibility across the entire organisation for better workforce planning and Working Time Regulations compliance. This visibility is critical — managers who approve timesheets carry accountability for the accuracy of hours reported to payroll and HMRC.
See all approved holiday, sickness, and time off across your entire team at a glance
Monitor who has submitted timesheets and send reminders to those who haven't
Full history of all approvals, rejections, and modifications — HMRC-ready records showing who approved what and when
Once a manager approves a timesheet, it creates an accountable, auditable record that flows seamlessly to your payroll system. Export to Xero, QuickBooks, or CSV for any UK payroll software. No more manual data entry or re-keying approved hours. The approval stamp means the data reaching HMRC via your RTI submissions has been verified by a responsible person.
Export approved hours to Xero, QuickBooks, or CSV with one click
Overtime, breaks, and total hours calculated automatically before export
Only export manager-approved timesheets to payroll, ensuring accountability and preventing unapproved hours from reaching HMRC submissions
All the tools managers need to review, approve, and track staff timesheets efficiently
Approve multiple timesheets at once instead of reviewing them one by one. Cut approval time from hours to minutes.
View submission status on your dashboard. Employees get email notifications when approved or rejected.
Approve timesheets from anywhere using the mobile app. No need to be at your desk to keep approvals moving.
Track approval times, identify bottlenecks, and monitor compliance. See exactly where delays occur.
Full history of all approvals, rejections, and modifications. Essential for HMRC compliance audits, payroll disputes, and demonstrating manager accountability for approved hours.
Request clarification on specific entries with built-in comments and rejection workflow.
One price. Every feature. No surprises.
Expert guides to help you speed up approvals, improve workflows, and optimize your processes
Design a timesheet workflow that eliminates bottlenecks, from submission to payroll
Read guideHow to get employees to submit on time without the weekly email chase
Read guideExport approved timesheets seamlessly to Xero, QuickBooks, and other UK payroll systems
View integrationsMost managers approve a week's timesheets for their entire team in under 2 minutes using bulk approvals. You can approve multiple timesheets with one click, or review individually where hours look unusual. Compare that to 30+ minutes with Excel or paper timesheets. Every approval is timestamped and logged, creating the audit trail HMRC expects for payroll records.
Yes. Approve from anywhere on any device. Check your dashboard to view pending timesheets. Review and approve during your commute, at lunch, or from home. No need to wait until you're at your desk.
Reject it with a note explaining what needs fixing. The employee gets an email notification and can resubmit the corrected timesheet immediately. The full audit trail records the original submission, the rejection reason, and the corrected resubmission — creating the kind of accountable paper trail that protects both managers and the business during HMRC or payroll audits.
Yes. Each employee can have their own manager assigned for approvals. Managers only see timesheets for employees they supervise. You can also have unlimited admin users who can view and approve all timesheets across the organization.
Dashboard shows submission status at a glance - green for submitted, red for missing. You can easily see who needs to submit and send them a quick reminder. Most teams achieve 95%+ on-time submission with consistent follow-up.
Yes. Select multiple timesheets and approve them all with one click. Or review each individually if you prefer. Filter by team, date range, or submission status. Most managers use a mix - bulk approve routine weeks, review unusual ones individually.
Yes. See total hours worked per employee with automatic calculations. Track overtime and export detailed reports. This helps you stay compliant with the Working Time Regulations 1998, which require employers to keep records demonstrating that workers are not exceeding the 48-hour weekly average. TimeTally's dashboard shows hours worked against limits so managers can monitor compliance.
Complete history of every timesheet — who submitted, when, who approved, and any changes made. This audit trail establishes clear manager accountability for approved hours, which is essential during HMRC inquiries or payroll disputes. Without an approval trail, businesses have no defence if questioned about the accuracy of hours submitted to payroll. Export the full audit trail anytime as CSV.
