Timesheet approval · phone or desktop
Cut timesheet approval time with one-click bulk approvals, mobile access, and streamlined reviews. When managers approve timesheets, they create an accountable record of the hours being submitted to payroll — essential for HMRC audit defence and meeting employer obligations under the Working Time Regulations 1998. Eliminate approval bottlenecks and export approved hours directly to payroll systems like Xero and QuickBooks.
Get StartedFree for 14 days. Approve this week's timesheets from your phone, then send them to payroll. No card needed.14 days free · no card · £3 per employee
From submission to payroll in three steps
Staff log hours during the week and submit their timesheet on Friday. Managers can see who hasn't submitted, and are emailed as each timesheet comes in.
The manager gets an email, reviews the hours on their phone or desktop, and approves — or rejects with a note. Bulk approve all timesheets in the week with Approve All.
Approved hours export to Xero, QuickBooks, or CSV. Only manager-approved timesheets are included — unapproved hours never reach payroll.
Tap any feature for the detail.
Overtime that works itself out.
Two triggers: threshold overtime kicks in once an employee exceeds a set number of hours per day or week. Time-of-day overtime pays a premium for hours worked in a specific window (e.g. after 6pm or before 6am), regardless of total hours. Two pay methods: a rate multiplier (e.g. 1.5×) or a fixed hourly rate for overtime hours. Stack multiple rules, build tiers, and configure each employee independently.
Know exactly where the hours went.
Entirely optional — only enable it if you need it. When on, employees split their hours across projects when submitting (e.g. 3h on Client A, 4h on internal work). You can set project pay for the worker: an hourly rate on top of or instead of their usual rate, or a flat fee per entry (useful for callouts or site visits). Managers get a clear breakdown of where time is actually going.
Offer time off instead of overtime pay.
An optional alternative to paying overtime — enable it only if you want to offer time off in lieu instead of (or alongside) extra pay. Set a TOIL conversion rate (e.g. 1h overtime = 1.5h leave) and overtime hours automatically accrue as a TOIL balance — no manual tracking. TOIL is kept separate from annual leave so it never eats into holiday entitlement. Employees book it the same way they book any other leave.
Approve a whole week from your phone.
Managers approve or reject timesheets from any device — phone, tablet, or desktop. Rejections can include a written reason so employees know exactly what needs fixing and can resubmit. Managers can see who has not submitted for the period, and are emailed as each timesheet comes in. Pay totals are calculated automatically from approved hours — no manual maths at payroll time.
Clock in, or fill in a form.
Two submission modes — employees use whichever fits their workflow. Clock-in mode starts a live timer the moment they begin their shift. The timer runs in the background even if the app is closed, so no hours are lost. Form mode lets them enter start time, end time, and breaks at the end of the day or week. Both work on mobile and desktop.
Every hour costed at the right rate.
Set each employee's own hourly rate and pay totals are calculated automatically from their approved hours. Scope managers to their department so they only ever see their own team's data. Want to keep salaries private? Hide pay rates and totals from managers entirely — they see hours, but never figures. Full control over who sees what.
Straight into Xero or QuickBooks.
Send approved timesheets to payroll in a few taps. Export to CSV, Xero, or QuickBooks — filter by date range, employee, or department, and choose exactly which columns to include. You can combine timesheet and leave data in a single export so your payroll software gets everything it needs in one file.
Managers can review and approve holiday requests anywhere, anytime. Employees book time off through the mobile app, and managers are emailed as each request comes in. See who's off on the team calendar, check holiday entitlementson each person's page, and approve with one tap. Keep your team's time off organised and ensure adequate cover.
Employees can request time off from their phone with a simple booking interface
See who else is off on the team calendar before approving, to ensure adequate team coverage
See remaining holiday allowance automatically updated with each approval
The week list shows exactly who has submitted timesheets, who has not, and what's waiting for approval. No more digging through emails or spreadsheets to track approval status. Everything managers need is on one screen.
Once a manager approves a timesheet, it becomes an accountable record that flows to your payroll system. Export to Xero, QuickBooks, or CSV for any UK payroll software. No more manual data entry or re-keying approved hours. The approval means the hours your payroll software pays, and reports to HMRC, have been checked by a responsible person.
See which employees have time off approved, who's submitted timesheets, and where approvals are pending. The team calendar gives managers visibility across the people they look after (and admins across the whole organisation) for better workforce planning and Working Time Regulations compliance. This visibility is critical — managers who approve timesheets carry accountability for the accuracy of hours reported to payroll and HMRC.
All the tools managers need to review, approve, and track staff timesheets efficiently
Approve every waiting timesheet in the week at once instead of reviewing them one by one. Cut approval time from hours to minutes.
View submission status on the Time page. Managers are emailed as timesheets come in, and employees when theirs is approved or rejected.
Approve timesheets from anywhere using the mobile app. No need to be at your desk to keep approvals moving.
Reports & Analytics shows hours and overtime per person and per team, so you can see where the time goes.
Every submission, approval and rejection is timestamped, and changes are logged in the background. Essential for HMRC compliance audits, payroll disputes, and demonstrating manager accountability for approved hours.
Employees can add a note to any day. Reject a timesheet with an optional reason, and it goes back to them to correct and resubmit.
Start from your own week. If your managers spend 5 hours per week on timesheet approvals, that's 260 hours a year per manager — the time Approve All, phone approvals and automatic totals are there to give back.
Less time on approvals
Approve All and a quick review of the unusual weeks replace checking every line
Faster payroll processing
Approved timesheets flow directly to payroll — no manual re-keying
Timestamped approvals
Every approval timestamped and logged, for HMRC and payroll disputes
Timesheet approval software is a system that lets employees submit their hours worked and managers review and approve them before those hours are sent to payroll. It replaces the manual process of chasing timesheets by email or spreadsheet with an automated workflow: employees submit, managers are notified, and approved hours flow straight to payroll — with a timestamped record throughout.
For UK businesses, a proper approval process matters for two reasons. First, the Working Time Regulations 1998require employers to keep records of hours worked. Second, HMRC can ask for the hours behind your pay to check the National Minimum Wage — a manager's approval shows a responsible person checked them.
One price per employee. GPS clock-in is £1 extra. No surprises.
Billed monthly. Cancel anytime.
A real person replies within 24 hours. No ticket queues, no bots.
A UK company, ICO regulated. Your data encrypted and never sold.
Expert guides to help you speed up approvals, improve workflows, and optimize your processes
Design a timesheet workflow that eliminates bottlenecks, from submission to payroll
Read guideHow to get employees to submit on time without the weekly email chase
Read guideExport approved timesheets seamlessly to Xero, QuickBooks, and other UK payroll systems
View integrationsTrack employee attendance and working hours with automated clock-in for UK teams
Learn moreSpeed, phones, errors, managers, bulk approval, overtime and the audit trail.
Still have a question? See all FAQs
It depends on your team, but a routine week is quick: Approve All approves every waiting timesheet in the week you're looking at in one tap, and you open the ones that look unusual first. Compare that to checking Excel or paper timesheets line by line. Every approval is timestamped, the record you want for payroll.
Yes. Approve from anywhere on any device. Open the Time page to see the week's timesheets, each with an approve and a reject button. Review and approve during your commute, at lunch, or from home. No need to wait until you're at your desk.
Reject it, with a note explaining what needs fixing if you like (the reason is optional). The employee gets an email and can correct and resubmit the timesheet straight away. The rejection and the resubmission are timestamped and changes are logged in the background — the kind of record that protects both managers and the business during HMRC or payroll audits.
Yes. Give each manager the departments, or the named people, they look after. Managers only see timesheets for the people they look after. Admins who aren't limited can view and approve all timesheets across the organisation.
The week list shows each person's hours once their timesheet is in, and “Not submitted” beside anyone whose isn't. You can easily see who still needs to submit, you are emailed as each timesheet comes in, and late timesheet reminders can email the people who forget.
Yes. Approve All approves every timesheet waiting in the week on screen, with one tap. Or review each individually if you prefer: open it, check the days, then approve or reject. Most managers use a mix - bulk approve routine weeks, review unusual ones individually.
Yes. See total hours worked per employee with automatic calculations. Track overtime and export detailed reports. This helps you stay compliant with the Working Time Regulations 1998, which require employers to keep records demonstrating that workers are not exceeding the 48-hour weekly average. TimeTally keeps every week's hours, so managers can check the average.
Every timesheet records when it was submitted and approved, and by whom, and changes are logged in the background. This record establishes clear manager accountability for approved hours, which is essential during HMRC inquiries or payroll disputes. Without an approval trail, businesses have no defence if questioned about the accuracy of hours submitted to payroll. The payroll export carries the approved hours.
Approval sits in the middle of a longer chain. These cover both ends.
How hours reach you in the first place, with rates already applied.
Learn morePush approved hours straight into payroll without rekeying.
Learn moreSubmissions from any device, so there is something to approve on time.
Learn moreA weekly cadence that makes approval a five-minute job.
Learn moreSave hours every week with automated timesheet approvals. Join UK businesses that approve a week's timesheets from their phone.
No credit card • Setup in 10 minutes • Works on any device
They bookon the phone
You approveon your phone or desktop
