With the Employment (Allocation of Tips) Act 2023 now in force, pubs and restaurants must fairly distribute tips and keep records for three years. The National Living Wage rising to £12.21 from April 2025 makes accurate hour tracking more critical than ever. Manage seasonal staff, track split shifts, and ensure NMW compliance. Track tips and overtime separately, and export to payroll systems like Xero and QuickBooks.
Quick onboarding for new staff. Mobile-first design means they're tracking time on day one. With hospitality staff turnover averaging 30% annually, you need a system that new starters can use immediately without training.
Track evening shifts, late nights, and weekend premiums automatically. No manual calculations. Under UK law, workers aged 16-17 cannot work more than 8 hours per day or 40 hours per week — TimeTally monitors young worker limits alongside adult Working Time Regulations.
With the National Living Wage at £12.21 from April 2025, accurate hour tracking prevents costly HMRC underpayment investigations. Under the Employment (Allocation of Tips) Act 2023, tips cannot count towards NMW — TimeTally keeps wages and tips completely separate for compliance.
Quickly add temporary staff during busy periods like Christmas, summer, and bank holidays. Pay only for active employees. Seasonal workers still accrue holiday entitlement from day one under UK law — TimeTally calculates pro-rata allowances automatically.
Simple interface hospitality staff can use on their phones during breaks. Track split shifts, late-night service, and weekend hours. No training required — staff are tracking time on day one.
Track lunch and dinner shifts separately with automatic break calculations
Staff can record tips separately for accurate tronc arrangement records
Managers approve timesheets from their phones while on the floor
Hospitality staff book time off from their phones. Managers approve requests with full visibility of staffing levels during busy periods. Track holiday entitlements for seasonal and part-time staff automatically.
Automatic entitlement tracking for part-time and seasonal hospitality staff
Prevent approvals that would leave you understaffed during busy service periods
See who's off at a glance to plan rotas and cover shifts effectively
View all staff holidays, absences, and availability in one team calendar. Plan rotas for busy service periods and ensure you always have adequate coverage for peak dining hours.
See all staff absences and holidays in one calendar view
Ensure adequate staffing for lunch and dinner service periods
Get warned if approving leave would cause understaffing
TimeTally keeps your pub or restaurant compliant with UK employment law.
Track staff hours and tips separately to ensure NMW compliance at the current National Living Wage of £12.21 (from April 2025). Under the Employment (Allocation of Tips) Act 2023, tips must be distributed fairly and cannot count towards minimum wage — TimeTally provides the record-keeping required by law.
Monitor 48-hour weekly limits and 11-hour daily rest requirements under the Working Time Regulations 1998. For split shifts common in hospitality (lunch then dinner service), the system ensures workers receive adequate rest between shifts. Young workers aged 16-17 have stricter limits of 8 hours per day and 40 hours per week.
Accurate records of tips distribution as required by the Employment (Allocation of Tips) Act 2023. Employers must keep tip records for three years and share a written tips policy with staff. TimeTally provides the audit trail needed for HMRC compliance and tronc scheme administration.
Automatic pro-rata calculations for part-time and seasonal staff based on the statutory minimum of 5.6 weeks per year. Include or exclude bank holidays as needed. Holiday entitlement accrues from day one of employment, and TimeTally calculates this accurately even for zero-hours and variable-hours workers.
Yes. Staff can record tips separately, ensuring accurate records for tronc arrangements and HMRC compliance without affecting hourly wage calculations. Under the Employment (Allocation of Tips) Act 2023, employers must keep tip records for three years and share a written tips policy — TimeTally provides the digital record-keeping to satisfy these requirements.
Absolutely. Add temporary staff during busy periods and remove them when the season ends. You only pay for active employees each month. Seasonal workers still accrue statutory holiday entitlement from day one — TimeTally calculates pro-rata allowances automatically so you stay compliant even with short-term hires.
Staff can log multiple shifts per day (lunch and dinner service). The system automatically tracks total hours and ensures rest break compliance. Under the Working Time Regulations, adult workers are entitled to 11 consecutive hours of rest between working days — TimeTally flags when split shift patterns risk breaching this requirement.
Yes. TimeTally monitors hourly rates and alerts you if accommodation deductions or working hours create NMW compliance risks. With the National Living Wage at £12.21 from April 2025, even small errors in hour recording can trigger HMRC underpayment investigations. The system also ensures tips are kept entirely separate from wage calculations, as required by the Employment (Allocation of Tips) Act 2023.
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