TimeTally - Timesheet Management AppTimeTally

Working Hours Calculator UK

Free Working Hours Calculator UK

Free Calculator

Calculate working hours instantly

Per day
8h
Per week
40.0h
48-hr limit
✓ Within limit
OR
TimeTallyTimeTally Software

Track hours for your whole team automatically

Employees submit timesheets via the iOS app. Hours track themselves. You approve in one tap — no spreadsheets needed.

  • Timesheets submitted via the iOS app
  • Clock in/out tracked automatically
  • Manager approval with full audit trail
  • Payroll export to Xero, QuickBooks or CSV
TimeTally iOS app showing employer timesheet

Stop calculating manually — track working hours automatically

This calculator gives you the numbers. TimeTally tracks hours, approvals, and pay automatically — so you never need to calculate it manually again. From £2/employee/month.

Employees submit timesheets from anywhere

Staff submit timesheets via the iOS app or web. Clock in/out is tracked automatically. Regular and overtime hours are separated — no paper forms, no chasing.

Clock in/out
iOS & web
Auto overtime
Instant notifications
TimeTally timesheet entry showing clock in/out and hours worked

Review and approve timesheets in one tap

All pending timesheets land in your dashboard. Approve or query with a single tap. Every decision is timestamped — full audit trail for every timesheet.

  • All pending timesheets in one place
  • Approve or query with one tap
  • Timestamped approval audit trail
  • Employee notified automatically
TimeTally iOS app showing employer timesheet approval

Pay calculated accurately from approved hours

Pay is calculated directly from approved timesheets. Overtime rates applied automatically. Regular and overtime hours separated — no manual adjustments, no errors.

Auto overtime rates
Regular vs OT split
Clean audit trail
No manual entry
TimeTally pay calculations showing regular and overtime hours broken down

Hours data flows straight to payroll

Approved timesheets feed directly into your payroll export. Direct integration with Xero and QuickBooks — no manual data entry, no missed overtime.

  • Direct Xero & QuickBooks integration
  • CSV export for any payroll software
  • Approved hours included automatically
  • Clean audit trail for every entry
TimeTally payroll export showing hours data sent to Xero and QuickBooks
Meet TimeTally

Stop doing this manually
for every employee

TimeTally automatically tracks clock in/out times, calculates working hours, and exports to payroll for your entire team. Explore all features or see how it works.

Automatic calculations

Working hours calculated automatically from clock in/out times. Break time deducted, regular and overtime hours separated — no spreadsheets needed.

One-tap approvals

Managers approve or reject timesheets from any device, with a full audit trail of every decision timestamped and stored automatically.

Payroll-ready exports

Approved hours feed directly into Xero, QuickBooks, or CSV exports — so your payroll run is always accurate and on time.

See what we offer

No credit card required · Set up in minutes · Cancel anytime

See what we offerDownload on the App Store

Loved by UK small businesses

Real reviews from TimeTally customers

“Setup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.”
SM

S.M.

“Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.”
JT

J.T.

“Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.”
RK

R.K.

Download on the App Store

Working Hours: Frequently Asked Questions

Everything employers and employees need to know about UK working hours. For related topics, try our break time calculator or overtime pay calculator.

What is the 48-hour working week rule in the UK?
Under the Working Time Regulations 1998, workers cannot be required to work more than an average of 48 hours per week, calculated over a 17-week reference period. This includes overtime. Workers can voluntarily agree to work more by signing a written opt-out agreement, but employers cannot require this as a condition of employment.
How do I calculate my working hours for the week?
Add up all hours worked each day, subtracting any unpaid break time. For example, working 9am to 5:30pm with a 30-minute unpaid lunch break gives 8 hours per day. Over 5 days that is 40 hours per week. The calculator above does this calculation automatically from your clock in/out times and break duration.
Can an employee opt out of the 48-hour working week?
Yes. An employee can sign a written opt-out agreement to work more than 48 hours per week on average. This agreement can be for a fixed period or indefinitely. However, employees can withdraw their opt-out at any time by giving written notice — typically 7 days, or longer if specified in the opt-out agreement (up to a maximum of 3 months).
How many hours can a night worker do?
Night workers — those who regularly work at least 3 hours between 11pm and 6am — should not work more than an average of 8 hours in any 24-hour period. This average is calculated over a 17-week reference period. Unlike the 48-hour rule, night workers cannot opt out of this limit. Employers must also offer free health assessments to night workers.
What rest breaks am I entitled to between shifts?
Adult workers must have at least 11 consecutive hours of rest between finishing one shift and starting the next. For example, finishing at midnight means the next shift cannot start before 11am the following day. Workers are also entitled to either 24 consecutive hours off each week, or 48 consecutive hours off every two weeks.
Does travel time count as working hours?
Travel between home and your normal workplace does not count as working time. However, travel that is part of the job — such as travelling to client sites, between company locations, or making deliveries — does count as working time. If your travel time is part of your normal working duties, it must be included when calculating total hours worked.
Does overtime count towards the 48-hour weekly limit?
Yes. All time worked counts towards the 48-hour weekly average, including overtime, regardless of whether it is paid at a premium rate. The 48-hour limit is an average over 17 weeks, so periods of heavy overtime can be balanced against lighter weeks. If an employee regularly exceeds 48 hours, a written opt-out must be in place.
Are on-call hours counted as working time?
It depends on the nature of the on-call arrangement. Time spent on-call at the workplace counts as working time. Time spent on-call at home, where the worker can rest freely and is only interrupted occasionally, generally does not count. However, if on-call arrangements significantly restrict a worker's freedom, tribunals may treat this time as working time — each situation is assessed individually.
What records must employers keep for working hours?
Employers must keep adequate records to show that the 48-hour weekly limit is being observed (or that a valid opt-out is in place). Records should be kept for at least two years. There is no prescribed format — timesheet records, clock in/out data, or rota records all qualify. Using timesheet software like TimeTally makes compliance record-keeping straightforward.
What are the working hour rules for under-18 workers?
Young workers under 18 have stricter limits: they cannot work more than 8 hours per day or 40 hours per week, with no opt-out available. They must have at least 12 consecutive hours rest between shifts (compared to 11 hours for adults), two full days off each week, and a 30-minute rest break for shifts over 4.5 hours. Young workers also cannot work between midnight and 4am in most industries.

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Employee Timesheet App →Time Tracking Software →Overtime Pay Calculator →Break Time Calculator →Hourly Rate Calculator →Minimum Wage Calculator →Holiday Entitlement Calculator →Payroll Integrations →