Shift Pattern Management Software

Click any empty cell to create a shift — no forms or menus. Drag to move a shift to a different day or time. Drop onto a different employee to reassign it instantly. Building a week's rota or making last-minute changes takes minutes, not half a morning.

The rota shows confirmed annual leave, sick leave, and TOIL alongside shifts in the same view — no cross-referencing a separate system. See exactly who's available before you schedule them. Approved leave blocks are visible to all managers on the team, so nothing gets double-booked.

Hit publish and every affected employee gets a push notification on their phone immediately. No printed schedules, no group chats. Staff can view their upcoming shifts and full schedule from the app at any time. If you edit a published rota, employees are notified of the change automatically.

Duplicate any previous week's rota as the starting point for the next — then just adjust for leave or cover. For predictable rotating patterns you can plan weeks or months ahead in one go. Consistent shift cycles go from hours of work to a few clicks.

Save your common shift types — e.g. 'Early 6am–2pm', 'Late 2pm–10pm', 'Night 10pm–6am' — and apply them in one click instead of re-entering times every week. Templates keep shift names and hours consistent across your rota and speed up the planning process significantly.

Employees request a shift swap with a specific colleague directly in the app — no manager involvement needed to initiate. The manager gets a notification, reviews the proposed swap, and approves or rejects it in one tap. If approved, the rota updates automatically. No group chats, no manual edits.

Every day in the rota carries its own Hours and Cost row, updating as you build. Costs use each employee's hourly rate, and because roles carry an unpaid break that is deducted from paid hours, the figure you see is what you will actually pay — not gross hours. The same breakdown flows through to analytics, CSV export and print, so the rota, your reports and payroll all agree.

Run a rota per location and switch between sites from one dropdown — useful when staff work across more than one venue. Each employee gets a default job role and can belong to several locations at once, so they only appear where they actually work. Roles define the unpaid break that comes off paid hours, keeping costs consistent everywhere they are shown.

Toggle between a week view for building and adjusting shifts in detail, and a month view for seeing cover across the whole period at a glance. Spot thin weeks, clustered leave and patterns that only show up over a longer window — then drop back into the week to fix them.