The UK FM sector contributes over £130 billion to the economy, yet many companies still rely on paper timesheets and spreadsheets to track engineer hours across sites. Manage multi-site contracts, emergency callouts, and maintenance schedules with WTD compliance, SLA monitoring, and accurate client billing. Handle TUPE transfers seamlessly when contracts change hands. Export to payroll systems like Xero and QuickBooks.
TimeTally eliminates the headaches of managing engineer timesheets across multiple sites and contracts.
Track engineers across multiple client sites. Know exactly who is where and billing which contract. When you manage 10, 20, or 50+ sites, manual tracking leads to billing disputes and lost revenue.
Record emergency response times and callout premiums. Prove SLA compliance to clients with timestamped evidence. Most FM contracts specify 2-4 hour response SLAs — without accurate records, you risk penalty deductions.
Manage internal teams and subcontractors in one system with different rates per contractor. When TUPE regulations apply during contract transfers, having clear historical hours data for each worker makes the transition process far smoother.
Export hours by site and contract for accurate client invoicing without billing disputes. Detailed breakdowns by engineer, date, and task type give clients the transparency they demand in modern FM contracts.
Office managers get instant visibility of engineer locations, job status, and client site coverage. Track planned maintenance schedules and reactive work in one dashboard. See exactly which engineers are available for emergency callouts.
See which engineers are on-site, traveling, or available in real-time
Monitor all client sites to ensure SLA coverage and response times
Track emergency callouts vs planned maintenance for better scheduling
Manage engineer availability, planned holiday entitlements, and maintenance schedules. Ensure adequate site coverage when approving time off requests.
Track engineer holiday allowances and ensure minimum site coverage when approving requests
See who's available for emergency callouts and which sites have engineer coverage
Plan PPM visits and schedule reactive maintenance around team availability
Everything you need to manage engineers, track sites, and meet SLA requirements for UK facilities management.
Track which engineers are at which client sites with automatic billing rates per location
Record callout times, response SLAs, and track emergency work hours with configurable overtime rates
Track planned maintenance vs reactive work and monitor PPM compliance
Manage direct employees and subcontractors with different pay rates in one system
Export hours by client site for accurate invoicing with detailed work breakdowns
Track response times and job completion to prove SLA compliance with detailed reports
Engineers can request time off from their mobile device between jobs. Managers review requests with full visibility of site coverage and upcoming maintenance schedules before approving.
Engineers request holidays from their phone with simple booking interface
See which engineers are off to ensure minimum site coverage before approving
Holiday entitlements automatically updated with each approval and accrual
TimeTally ensures your facilities management business meets all UK requirements for workforce management.
Monitor engineer hours for WTD compliance under the Working Time Regulations 1998. Track against 48-hour weekly limits, 11-hour daily rest periods, and 20-minute break requirements for shifts over 6 hours. Especially important for engineers handling emergency callouts on top of their regular schedules.
Track response times and completion times with timestamped records. Export proof of SLA compliance for client contracts. In an industry where contract retention depends on demonstrable performance, having auditable response time data is a competitive advantage.
Accurate tracking of all hours including travel time between sites and emergency callouts to ensure NMW compliance. HMRC increasingly scrutinises FM companies where travel time and on-call hours may push effective rates below the National Minimum Wage.
Complete digital record of all site visits and work performed for client audits and contract disputes. When TUPE transfers occur, having detailed historical records for each employee simplifies the information obligation requirements under the Transfer of Undertakings regulations.
No hidden fees. No long contracts. Pay only for active engineers.
Yes. Engineers tag their time to specific client sites and contracts. See exactly which sites consumed the most labour hours for accurate client billing. This is especially valuable for FM companies managing 10+ sites where manual tracking leads to billing disputes and under-recovery of costs.
Absolutely. Record emergency callouts with higher pay rates and timestamped response records. Most FM contracts specify 2-4 hour response SLAs, and having auditable proof of response times protects you from unfair penalty deductions. Engineers log callout start and end times directly from their mobile devices.
Yes. Track internal FM teams and subcontractors in one system with different pay rates and reporting for each type. This is particularly important when contracts change hands under TUPE regulations, as you need clear records of hours worked by each individual for the information obligation process.
Tag time entries to maintenance contracts or PPM schedules. Track hours against planned budgets to ensure preventative maintenance stays profitable. You can compare actual time spent against contracted hours for each site, helping you identify contracts that are under-resourced or over-serviced.
Yes. Export detailed timesheet reports broken down by client, contract, and engineer. Perfect for monthly FM contract billing and invoicing. Reports can be exported to Excel, CSV, or directly to Xero and QuickBooks, eliminating the manual data re-entry that typically causes billing delays and errors.
See how TimeTally helps similar businesses
Learn more about time tracking and compliance for facilities management companies.
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