TimeTally features: timesheets, leave and rota management for UK businesses

Timesheet features

Everything you need to track and manage employee hours

• Weekly timesheet entry

  Employees log hours weekly. Simple grid showing start time, end time, and breaks. Total hours calculated automatically.

• Automatic calculations

  Total hours, overtime, breaks, and deductions calculated instantly. No manual formulas or spreadsheets needed.

• One-click approvals

  Managers approve or reject timesheets with a single click. Add optional notes for feedback.

• Submission tracking

  Dashboard shows who has submitted and who hasn't. Easily identify missing timesheets at a glance.

• Late submission alerts

  Get notified when timesheets are overdue. Track submission rates and patterns.

• Overtime tracking

  Automatic overtime calculations based on contracted hours. See who's working extra hours.

Holiday tracking features

Complete holiday management with UK statutory entitlement calculations

• Automatic entitlement calculations

  UK statutory 28 days (5.6 weeks) calculated automatically. Pro-rata for part-timers and mid-year starters.

• Pro-rata calculations

  Automatic pro-rata for part-time workers. 12.07% accrual for irregular hours and part-year workers (UK law compliant).

• Team calendar view

  See who's off at a glance. Prevent scheduling too many people off at once.

• Leave request approval

  Employees request leave online. Managers approve or reject with one click.

• UK bank holidays

  All UK bank holidays pre-loaded. Separate calendars for England/Wales, Scotland, and Northern Ireland.

• Custom leave types

  Create unlimited leave types: sick leave, parental leave, TOIL, compassionate leave. Custom colors and icons.

Rota management features

Build and publish staff rotas, manage shift assignments, and keep your whole team informed

• Drag-and-drop rota builder

  Create weekly rotas visually. Drag shifts onto the calendar, copy last week's rota, or build from scratch in minutes.

• Shift assignment

  Assign shifts to individual employees or roles. See who's available and who's already on leave before you schedule.

• Publish and notify

  Publish the rota when it's ready. Staff are notified automatically and can view their shifts on the app immediately.

• Staff view shifts on their phone

  Employees see their upcoming shifts in the app. No printing rotas, no group chats, no confusion about when they're working.

• Leave visible in the rota

  Approved leave shows directly on the rota view. Spot gaps in cover before you publish and avoid understaffing.

• Copy previous rotas

  Repeat rotas in seconds by copying a previous week. Adjust for leave and exceptions without starting from scratch.

Payroll export features

Export approved hours directly to your payroll system

• One-click export

  Export to Xero, QuickBooks, or CSV with one click. Saves hours of manual data entry.

• Automatic calculations

  Wages, overtime rates, and deductions calculated automatically. No manual formulas.

• Flexible date ranges

  Export by week, month, or custom date range. Perfect for weekly or monthly payroll.

• Only approved hours

  Only export timesheets that have been reviewed and approved by managers.