Stop chasing spreadsheets. Employees submit in 60 seconds, managers approve in one click, and hours flow straight to payroll — without the complexity of enterprise software.
“We cut our weekly payroll prep from two hours to about fifteen minutes. The Xero integration alone is worth it.”
Sarah K., Director
Average time for an employee to submit a timesheet
Click to approve a timesheet and send hours to payroll
Per employee per month — time tracking AND leave included
The simpler the process, the more consistently employees use it. TimeTally's mobile-first design means staff submit time tracking from their phone in under a minute — no excuses, no delays.
Submit from anywhere
Field workers, remote staff, and office teams all use the same iOS app to submit hours in seconds.
Automated reminders
Employees who haven't submitted get an automatic reminder email — so managers don't have to chase.
Reward points for on-time submission
Employees earn points for submitting on time, giving managers a simple way to recognise reliability.
Log time against specific projects, clients, or cost codes. Perfect for agencies, contractors, and any business that needs to see where time is actually being spent.
Once time tracking are approved, export hours straight to your payroll software with one click. No re-entering data, no calculation errors, no missed hours.
Most small businesses manage time tracking and leave separately — in different tools or different spreadsheets. TimeTally combines both so you never pay for two systems again.
No bloat. No complexity. Just the features you actually need to run your team.
The iOS app makes timesheet submission so fast that even the most resistant employees actually do it.
Managers approve or reject time tracking from email or the dashboard — no complex workflow needed.
Export approved hours to Xero and QuickBooks with one click — no re-entering data at payroll run.
Employees who miss their submission deadline get an automatic reminder — no more manual chasing.
No separate tool needed — leave management, pro-rata calculations, and bank holidays are all included.
Built around UK Working Time Regulations with accurate overtime tracking and statutory entitlement built in.
One price. Every feature. No surprises.
Guides to help you manage time tracking, payroll, and compliance as a UK small business.
The hidden costs of spreadsheet time tracking and why small businesses are switching to software.
Read guideHow TimeTally connects with Xero and QuickBooks to automate your payroll run every month.
Learn moreA practical guide to overtime rules, calculations, and what you're legally required to pay.
Read guideUK employment law places real obligations on employers around working hours, pay, and records — even at five employees. Here's what small business owners often miss.
Under the Working Time Regulations 1998, employers must keep "adequate records" showing workers haven't exceeded the 48-hour weekly average. "Adequate" is assessed by Employment Tribunals case by case — vague spreadsheets have failed this test. Failure to maintain records is a criminal offence carrying an unlimited fine under s.5 WTR 1998, regardless of whether an actual breach occurred.
For salaried employees, any unpaid overtime reduces their effective hourly rate. If it falls below the National Living Wage — £12.21/hour for workers aged 21+ from April 2025 — it's an illegal breach regardless of what the contract says. HMRC named over 500 employers for NMW underpayment in 2023/24. Use our overtime pay calculator to check your exposure.
PAYE records — including timesheets, pay slips, and deduction records — must be retained for at least 3 years after the end of the tax year they relate to. However, HMRC's standard assessment window is 4 years and can extend to 6 years in cases of careless error. Best practice for small businesses is to retain timesheet records for 6 years so they survive any HMRC payroll audit.
Since April 2020, employers must use a 52-week reference period to calculate holiday pay for workers with variable hours — up from the previous 12-week window. Under the Employment Rights Act 2023, irregular-hours workers also now accrue leave at 12.07% of hours worked. Use our zero-hours holiday calculator for accurate entitlement figures.
In unpaid wages and unfair dismissal claims, the burden of proving hours worked and pay made often falls on the employer. Without contemporaneous timesheet records, employers face significant difficulty defending these claims — particularly for overtime disputes. Employment Tribunals can draw adverse inferences from a failure to produce records that should reasonably have been kept.
For mobile workers — tradespeople, delivery drivers, field engineers — travel between job sites counts as working time under WTR 1998 following the Court of Justice ruling in Tyco (2015). This means actual working time, including travel, must be tracked to check compliance with the 48-hour limit and NMW thresholds. A field worker clocking 45 paid hours but travelling 6 unpaid hours may have an NMW breach.
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Whether you have 2 employees or 50, TimeTally gives you the same features at the same price — £2 per employee per month.
At this size, spreadsheets feel manageable — until payroll week. TimeTally replaces your tracking spreadsheet with a proper system: employees submit on their phone, you approve in one click, and hours export to Xero or QuickBooks. For a team of five, that's £10/month for zero payroll admin headaches.
Once you hit six or seven people, chasing timesheets manually starts to cost real time. TimeTally sends automated reminders to anyone who hasn't submitted, so managers never have to follow up individually. Holiday tracking is included too — no separate spreadsheet needed.
Teams in this range often have a mix of office, field, and part-time staff — each with different hours patterns. TimeTally handles variable schedules, part-time pro-rata leave calculations, and multi-project time tracking from one dashboard. At £2/head it's still dramatically cheaper than enterprise alternatives.
At this scale, payroll errors get expensive fast. TimeTally's approval workflow ensures only signed-off hours reach payroll, with a full audit trail for every submission. Rota integration means you can compare scheduled vs actual hours across the whole team — ideal for hospitality, retail, and care businesses.
