Stop losing track of sickness absence. Record every sick day, see who's off at a glance, and keep the records you need for SSP calculations — all alongside your other absence management.
Create a custom “Sick Leave” type in TimeTally with its own colour, icon, and optional allowance. Every sickness absence is recorded against your employee's profile, giving you a complete history you can rely on. You can even create multiple sick leave types — short-term sickness, long-term sickness, medical appointments — whatever suits your absence management policy.
Colour-coded on your calendar
Sick days stand out in a distinct colour so managers can spot patterns at a glance
Optional allowances
Set paid sick day limits per employee or leave it unlimited — your policy, your rules
Complete absence history
Every sick day is logged with dates and can be exported via CSV for payroll or reporting
The team calendar shows all sick leave alongside annual leave, TOIL, and every other absence type. Managers can instantly see who is off sick today, plan cover, and make informed decisions about workload.
See which employees are currently off sick across your entire organisation
Sick leave, annual leave, and custom types all visible on one calendar
Quickly identify staffing gaps when multiple people are off sick
Check team availability and record sick days from anywhere via the iOS app
Statutory Sick Pay requires accurate records of sickness absence. TimeTally gives you the data you need to manage SSP correctly.
SSP is not payable for the first 3 qualifying days of sickness. Accurate records help you track when SSP kicks in.
TimeTally logs every sick day so you know exactly where each employee stands.
SSP is payable for up to 28 weeks. Keeping a running record of sick days helps you track approaching limits.
Export data to CSV for payroll or HMRC reporting.
Employees need a fit note after 7 days of sickness. Recording dates accurately helps you chase missing documentation.
See our statutory sick leave policy guide for more details.
Need to calculate SSP? Use our free statutory sick pay calculator to work out SSP amounts, or read our statutory sick leave policy template for guidance on writing your company policy.
The Bradford Factor is a widely used formula that scores the impact of employee absence. It uses the calculation S x S x D (where S = number of separate absences and D = total days absent) to highlight that frequent short absences are often more disruptive than fewer longer ones.
Use our free Bradford Factor calculator alongside your TimeTally absence records to monitor absence patterns. TimeTally provides the accurate sick leave data you need — dates, durations, and frequency — and our free calculator tool does the scoring.
How it works together: Record sick leave in TimeTally, then use our free Bradford Factor calculator to score absence patterns and identify employees who may need support.
An employee has 4 separate sick leave instances totalling 10 days in 12 months:
4 x 4 x 10 = 160
Compare this to 1 absence of 10 days: 1 x 1 x 10 = 10. The same days off, but frequent short absences score far higher.
If any of these sound familiar, you need a proper absence management system.
Sick days are reported by text, email, or phone call — and never properly recorded. When you need the data, it doesn't exist.
Without accurate records of when sickness started and how long it lasted, working out Statutory Sick Pay becomes guesswork.
Frequent Monday absences or regular short-term sickness spells slip under the radar because nobody is tracking them in one place.
Managers don't know who is off sick today until someone fails to turn up. There is no shared view of current absences.
Employees return from sick leave without a conversation because there is no system prompting managers to follow up.
Sick days are missed off payroll or paid incorrectly because the data sits in a spreadsheet that nobody updates.
Everything you need to manage sickness absence and track hours
No hidden fees. No setup costs. Cancel anytime.
Sick leave tracking
Custom types, records, and history
Team calendar view
See who's off at a glance
All leave types included
Annual leave, sick, TOIL, and more
Timesheet tracking included
No extra charge
TimeTally lets you create a custom 'Sick Leave' type with its own colour, icon, and optional allowance. When an employee is off sick, their manager records it against this leave type. All sick days appear on the team calendar and are tracked against the employee's record, giving you a complete history of sickness absence.
TimeTally tracks sick leave days accurately so you have the records needed for SSP calculations. For SSP rate calculations, use our free statutory sick pay calculator. You can also export sick leave data via CSV or sync with Xero or QuickBooks to handle payroll processing.
The Bradford Factor is a formula (S x S x D) that highlights the impact of frequent short absences versus fewer longer ones. TimeTally does not calculate Bradford Factor scores in-app, but we offer a free Bradford Factor calculator tool that you can use alongside your TimeTally absence records to monitor patterns.
Yes. When you create your sick leave type in TimeTally, you can set an optional allowance (e.g. 10 paid sick days per year) or leave it unlimited. It's entirely up to your company policy. You can also set different allowances for different employees.
Managers can record sick leave directly on behalf of an employee, or employees can submit their own sick leave requests through the system. Either way, the absence is logged with dates, and the team calendar updates automatically so everyone can see who is off.
Absolutely. TimeTally lets you create unlimited custom leave types, so you could have separate types for short-term sickness, long-term sickness, medical appointments, or any other category your business needs. Each type has its own colour coding on the team calendar.
