Manage zero-hours workers alongside permanent staff. Track variable hours, calculate holiday entitlement accurately, and give every worker visibility of their own records — in one system.
UK law gives zero-hours workers the same holiday rights as permanent staff. TimeTally makes it easy to calculate entitlement on hours worked, alongside shift scheduling and timesheet tracking.
Under UK employment law, zero-hours workers accrue holiday at 12.07% of hours worked. TimeTally calculates this leave accrual automatically — no spreadsheet gymnastics. Workers who build up extra hours can also track TOIL in the same system.
Set leave entitlement to accrue as a percentage of hours — 12.07% is the standard. TimeTally calculates and updates the balance as hours are logged.
Zero-hours workers log actual hours each week. Overtime, irregular shifts, and variable patterns — all recorded accurately in the timesheet.
Workers see their shift schedule, leave balance, and timesheet in the TimeTally app — the same experience as your permanent employees.
Add zero-hours workers to the rota alongside permanent staff. They receive shift notifications and can confirm availability from their phone.
Export 52-week average pay data for holiday pay calculations under UK law. TimeTally gives payroll the accurate hours data they need.
Permanent staff, part-time staff, and zero-hours workers — all managed under one account without needing separate systems.
See zero-hours workers' leave bookings alongside permanent staff's annual leave and sick leave. One calendar for the whole team — no separate systems needed. Add zero-hours workers directly to the rota alongside your permanent staff.
Permanent and zero-hours staff visible together — complete staffing picture
Each worker's balance based on their actual hours — not a fixed entitlement
Hours and holiday data exported for payroll — including holiday pay calculations
Track statutory and contractual holiday entitlement, carry-over, and pro-rata calculations.
Record self-certified and doctor-certified sick leave. Track Bradford Factor scores automatically.
Accrue, request, and track time off in lieu from overtime and on-call callouts.
Create custom leave types for compassionate, bereavement, and other special circumstances.
Track maternity, paternity, and shared parental leave alongside regular annual leave.
Any custom leave type you need — configured with its own rules, entitlement, and approval flow.
One price for all employee types. No surprises.
Zero-hours workers are entitled to 5.6 weeks' holiday per year under UK employment law, calculated on hours actually worked. In TimeTally, you can accrue holiday as a percentage of hours worked (12.07% is commonly used) so entitlement builds up accurately in proportion to hours actually put in.
Yes. Zero-hours workers have their own TimeTally profile and can submit leave requests, check their balance, and view their timesheet — using the same iOS app and web interface as permanent employees. Everything is managed in one system.
Holiday pay for zero-hours workers is based on average pay over the previous 52 weeks (under the Employment Rights (Amendment) Act 2023). TimeTally's timesheet data gives you the hours worked per week, which your payroll provider uses to calculate the average. Export the timesheet data directly to Xero or QuickBooks.
Yes. Zero-hours workers can be assigned to shifts in the rota software just like permanent staff. This gives them advance notice of their schedule and allows managers to see their availability alongside permanent team members.
Yes. Zero-hours workers have full self-service access through the TimeTally app. They can see their hours logged, leave balance, pending requests, and approved bookings — all in real time.
Zero-hours workers are charged at the same rate as permanent staff — £2 per employee per month. You only pay for employees who are active in the system, so you can add and remove zero-hours workers as your roster changes.
