Manage annual leave, sickness absence, and staffing coverage across wards and departments. Replace paper forms with a simple system that keeps your leave management organised and fair for every member of staff.
If any of these sound familiar, it is time to replace paper forms and spreadsheets with a proper staff holiday tracker.
Leave requests are submitted on paper forms that get lost in pigeonholes. Nobody knows if a request has been approved until they chase it up in person.
Managers approve leave without checking who else is already off. The result: understaffed shifts and last-minute scrambles for cover.
Without visibility of the full picture, the same staff always miss out on popular holiday periods. There is no transparent, first-come-first-served system.
Sick days are reported by phone call and noted on paper. Building an accurate absence history for any individual staff member is nearly impossible.
Calculating correct entitlements for part-time nurses, healthcare assistants, and bank staff is done manually and frequently gets it wrong.
Ward managers cannot see leave across the whole department. Decisions are made in isolation, leading to clashes and staffing shortfalls.
Healthcare staff need more than just “annual leave” and “sick leave”. With TimeTally, you can create unlimited custom leave types to match your organisation's policies — study leave, compassionate leave, special leave, or anything else you need. Each type gets its own colour on the team calendar.
Colour-coded by absence type
Instantly see whether someone is on annual leave, off sick, or on study leave from the calendar view
Set allowances per leave type
Give staff 5 days of study leave, unlimited sick leave, or whatever your policy requires
Export for payroll and reporting
Export leave data via CSV, or sync with Xero or QuickBooks for seamless payroll processing
The team calendar gives ward managers and department leads a single view of all leave. See annual leave, sick leave, and study leave side by side so you can plan staffing levels with confidence.
See who is off across your entire ward or department to plan shift coverage effectively
Annual leave, sick leave, study leave, and custom types all visible on one calendar
Check the calendar before approving leave to make sure you have enough staff on every shift
View the team calendar and approve requests on the go via the iOS app — no need to be at a desk
Everything you need to manage leave across your healthcare organisation, from request to approval to payroll export.
Staff submit leave requests online. Managers get notified and approve or reject with one tap — no more paper forms or chasing signatures.
Automatically calculate correct annual leave entitlements for part-time staff, bank workers, and mid-year starters. UK statutory rules built in.
Track every sick day with a complete history per employee. Export records for SSP calculations, return-to-work meetings, or HR reviews.
In healthcare, knowing who is available is not a nice-to-have — it is essential for patient safety. TimeTally's “Who's Off” widget gives you an instant snapshot of staff availability so you can plan rotas and arrange cover before gaps become a problem.
Whether you manage a GP surgery, a care home, a hospital ward, or a dental practice, having a clear view of who is off and when makes all the difference to service delivery.
Tip: Use TimeTally alongside your rota system. Check the staff holiday tracker before building next week's rota to avoid scheduling staff who are on leave.
Leave management and timesheets in one affordable tool
No hidden fees. No setup costs. Cancel anytime.
Sick leave tracking
Complete sickness absence records
Team calendar view
See who is off across your department
Unlimited leave types
Annual, sick, study, compassionate, and more
Timesheet tracking included
No extra charge
Yes. TimeTally lets you create unlimited custom leave types, so you can set up separate categories for annual leave, study leave, compassionate leave, sickness absence, and any other type your organisation needs. Each leave type has its own colour on the team calendar, making it easy to distinguish between absence reasons at a glance.
The team calendar shows all approved leave across your department in one view. Managers can see exactly who is off on any given day, making it straightforward to identify coverage gaps and plan accordingly. You can filter by team or department to focus on your ward or unit.
Yes. TimeTally automatically calculates pro-rata holiday entitlement based on each employee's working pattern. Whether someone works 3 days a week or has variable hours, the system works out their correct statutory entitlement, including the option to include or exclude bank holidays.
Yes. TimeTally has an iOS app that lets employees submit leave requests from anywhere. Managers receive a notification and can approve or reject with one tap. This is particularly useful for healthcare staff who may not have regular access to a desktop computer during shifts.
You can create a custom sick leave type with its own allowance and colour coding. Every sickness absence is recorded against the employee's profile, giving you a complete history. You can export this data via CSV for payroll, or sync with Xero or QuickBooks for seamless processing.
TimeTally is designed for UK businesses of all sizes, including healthcare organisations. It handles UK statutory entitlement, bank holidays, pro-rata calculations, and custom leave types. At £2 per employee per month with no setup fees, it is a cost-effective solution for practices, clinics, care homes, and healthcare teams.
