Track annual leave for your hospitality team through seasonal peaks, bank holiday rotas, and zero-hours contracts. Replace WhatsApp messages and paper diaries with a leave management system that keeps every service covered. Works alongside your pubs and restaurants timesheets.
Bar staff, chefs, and waiting staff select the days they want off from an interactive calendar. Their remaining holiday balance updates in real time, and the request lands on the manager's dashboard for instant approval or rejection. No more lost Post-it notes or forgotten verbal requests.
Your team are on their feet all shift — they are not going to sit at a computer to request time off. With TimeTally's iOS app, bar staff, chefs, and front-of-house can submit holiday requests from their phone during a break or on their day off. Managers get a notification and approve with one tap.
One-tap approvals for managers
See the request alongside who else is already off that day, then approve or reject instantly
Complete audit trail
Every request, approval, and rejection is logged — no more “I thought you said yes” arguments
Check the rota first
Before approving, see how many staff are already off that week to protect service levels
Hospitality teams face leave challenges that most industries never deal with. TimeTally is built to handle all of them.
Many pub and restaurant workers are on zero-hours contracts. Their holiday entitlement must be calculated on average hours worked — not guessed. Use our zero-hours holiday calculator alongside TimeTally to get it right every time.
Christmas Day, Easter, and summer bank holidays are your busiest days. Staff who work them need lieu days tracked separately from annual leave. TimeTally lets you create custom leave types for bank holiday lieu.
Hospitality has one of the highest turnover rates in the UK. New starters and leavers need their entitlement pro-rated accurately for the days they actually worked. TimeTally calculates mid-year entitlements automatically.
The team calendar shows all approved leave across your entire venue — bar, floor, and kitchen — in one view. Check it before writing the weekly rota so you never schedule someone who is on annual leave, off sick, or taking a bank holiday lieu day.
See leave across every team in one calendar so you can plan cover for busy Friday and Saturday evening services
See who is already approved off over Christmas, Easter, and summer before agreeing to more holiday requests
Check the calendar before publishing the rota to avoid scheduling staff on days they have approved leave
First come, first served — everyone can see remaining capacity, removing favouritism from the process
A head chef working five days, a part-time waitress on three shifts, and a zero-hours glass collector all have different holiday entitlements. TimeTally calculates the right figure for each person based on their working pattern, including mid-year starters and leavers.
Use our zero-hours holiday calculator to check entitlements for irregular-hours staff, or the pro-rata holiday calculator for part-time employees. TimeTally handles both automatically once you set up each employee's working pattern.
UK law reminder: Zero-hours workers are entitled to 5.6 weeks of paid holiday, calculated using the average of the previous 52 qualifying weeks. Getting this wrong can lead to employment tribunal claims — let TimeTally do the maths.
Yes. Under UK employment law, all workers — including zero-hours staff in pubs and restaurants — are legally entitled to 5.6 weeks of paid holiday per year. Their entitlement is calculated based on the average hours worked over the previous 52 qualifying weeks. TimeTally tracks hours worked and helps you calculate each worker's correct entitlement, reducing the risk of underpayment or employment tribunal claims.
TimeTally gives managers a team calendar that shows all approved leave in one view. During peak hospitality periods like Christmas, New Year, Easter, and summer weekends, you can see exactly how many staff are already off before deciding on new requests. This makes it easier to maintain adequate cover for every service and to treat all leave requests consistently and fairly.
Pub and restaurant staff who work on bank holidays may be entitled to a day off in lieu or additional pay, depending on their contract. TimeTally lets you create a custom 'Bank Holiday Lieu' leave type so staff who work Christmas Day, Easter Monday, or any other bank holiday can book their lieu day separately from annual leave. You can configure whether bank holidays are included in or excluded from each employee's statutory entitlement.
Yes. TimeTally automatically calculates pro-rata holiday entitlement based on each employee's working pattern. A kitchen porter working three days a week gets the correct proportion of the statutory 28-day entitlement. Mid-year starters and leavers are also calculated automatically, so you always know the exact entitlement for every member of staff.
Staff submit leave requests through the TimeTally iOS app or the web browser. They select their dates, choose the leave type, and submit in a few taps. Managers receive a notification and can approve or reject with one tap. This works well for hospitality staff who are rarely near a computer during their shift — they can request leave between services or on their day off.
Yes. TimeTally costs just £2 per employee per month with no setup fees, no minimum contract, and no hidden costs. A pub with 12 staff would pay £24 a month for a proper leave management system that includes timesheet tracking at no extra charge. There is a free 14-day trial so you can test it with your team before committing.
