Rota Planning
Rota PlannerSchedule shifts and manage your teamTime & Attendance
Time TrackingTimesheets, clocking in, and moreView all features One plan · £3 per employee per month
RotaCloud vs TimeTally
Two UK rota apps, side by side: what each does after the rota is published, and what each costs your team.
RotaCloud is a UK rota tool (Standard from £10/month for 1–5 staff), with holiday, absence and shift swaps on every plan and clocking in as its Time & Attendance add-on (from £4.50/month). TimeTally is purpose-built for timesheet tracking and leave management with payroll export, plus a rota, clock-in and timesheets included at £3/employee/month.
For 10 staff, paid monthlyRotaCloud £20 + £9 clocking in = £29TimeTally £30, all included
Every team sizeRotaCloud prices from rotacloud.com/pricing, paid monthly, checked 30 October 2026. Paying yearly costs ten months' price.
| Feature | TimeTally | RotaCloud |
|---|---|---|
| Pricing | £3/employee/month | From £10/month for 1–5 staff, then by band |
| Rota scheduling | Templates, swaps, publish | Core feature |
| Timesheet tracking | Included, with approval | Time & Attendance add-on, from £4.50/month |
| Holiday management | Full featured | Included |
| Payroll export | Xero/QuickBooks/CSV | Sage CSV, PayCaptain, Staffology |
| Staff availability | No | Yes |
| iOS & Android apps | Yes | Yes |
| Shift swaps | Yes | Yes |
| Labour cost on the rota | Hours and cost per day | Daily, weekly and monthly |
| Time off in lieu (TOIL) | Yes | Yes |
| Shift notifications | Email and push; SMS add-on | |
| Free trial | 14 days, no card | 30 days, no payment info |
| Contract | Monthly, cancel any time | Monthly or yearly, cancel any time |
RotaCloud prices from rotacloud.com/pricing, paid monthly, checked 30 October 2026. Paying yearly costs ten months' price. Payroll options from rotacloud.com/integrations.
In short
TimeTally is a UK app that puts the rota, clocking in on a phone, timesheets with approval, overtime, TOIL and leave on one plan at £3 per employee a month, and posts approved wages to Xero or QuickBooks Online. RotaCloud is a UK rota tool priced by team band (Standard £10 a month for 1–5 staff and £20 for 6–10, paid monthly) with holiday, absence, shift swaps and staff availability included; clocking in and timesheets are its Time & Attendance add-on (£4.50 a month for 1–5 staff, £9 for 6–10), and TimeTally has no staff availability feature.
The Key Difference
RotaCloud is a UK-based company whose core product is rota and shift scheduling: holiday, absence, shift swaps and staff availability come on every plan, and clocking in and timesheets are a Time & Attendance add-on priced by team band, from £4.50 a month. TimeTally focuses on timesheet tracking with approval workflows, full-featured leave management, and direct payroll export to Xero, QuickBooks, or CSV. TimeTally has a rota too (templates, copy forward, shift swaps), though not staff availability. See our comparison matrix for a full side-by-side view.
RotaCloud items as listed on its pricing page, checked 30 October 2026.
In the app today
The same four stops in TimeTally, from the rota you publish to the wages you pay, and the holidays in between.
Build the week by dragging shifts, from your templates, or by copying a week forward. Hours and wage cost add up under every day as you go, and rota rules warn you when a day or week runs over a cost, hours or staffing limit. When you publish, each person sees their shifts in the app and is emailed them, unless they've turned rota emails off. More on the rota planner.
RotaCloud's clocking in and timesheets (with approval) are its Time & Attendance add-on, priced by team band (£4.50 a month for 1–5 staff, £9 for 6–10). TimeTally provides full timesheet management with manager approval workflows, overtime calculations, multi-project tracking, and direct payroll export. Industries like care homes, hospitality, and cleaning services benefit from having time tracking and leave in one place.
Timesheets, overtime, and holiday data all flow from one system — ensuring consistency and accuracy. Check what will be sent, then export approved hours to your payroll software. RotaCloud's payroll options are a Sage-friendly CSV, PayCaptain and Staffology, whereas TimeTally integrates directly with Xero and QuickBooks. Explore how it works or use our ROI calculator to see the savings.
RotaCloud includes holiday and absence tracking on every plan. TimeTally offers comprehensive leave management with UK statutory entitlements, custom leave types, and approval workflows.
RotaCloud prices by band: you pay for the whole band, so its bill climbs in steps. TimeTally is £3 for each person. At the top of a band, RotaCloud with clocking in costs a little less; just past one, it costs more.
| Team | RotaCloud band | RotaCloud Standard | + Time & Attendance | TimeTally |
|---|---|---|---|---|
| 5 staff | 1–5 | £10 | £14.50 | £15 |
| 6 staff | 6–10 | £20 | £29 | £18 |
| 10 staff | 6–10 | £20 | £29 | £30 |
| 11 staff | 11–20 | £40 | £58 | £33 |
| 20 staff | 11–20 | £40 | £58 | £60 |
| 21 staff | 21–30 | £60 | £87 | £63 |
| 30 staff | 21–30 | £60 | £87 | £90 |
£3
per employee/month
From £10
per month (1–5 staff, paid monthly)
Example: For 20 employees, RotaCloud pricing increases by employee band: paid monthly, 20 on its Standard plan is £40, or £58 with clocking in and timesheets. TimeTally for 20 employees = £60/month with the rota, timesheets, leave and payroll export included.
RotaCloud prices from rotacloud.com/pricing, paid monthly, checked 30 October 2026. Paying yearly costs ten months' price.
What do you need after the rota is published?
Need staff availability on the rota → RotaCloudNeed timesheets + leave + payroll export → TimeTally
Real reviews from TimeTally customers
TimeTally has been excellent for our business… The system has saved us a significant amount of administration time.
Jordan IngoeCLI ManchesterSetup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.
Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.
Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.
Paid monthly, they cost about the same. TimeTally is £30 a month for 10 staff with clocking in and timesheets included. RotaCloud's Standard plan is £20 a month for 6–10 staff, and its Time & Attendance add-on (clocking in and timesheets) is £9 a month for the same band: £29 in all. RotaCloud prices by band, so 6 staff also pay £29, where TimeTally is £18; paid yearly, RotaCloud costs ten months' price. RotaCloud prices as published on rotacloud.com/pricing, checked 30 October 2026.
Paid monthly, RotaCloud's Standard plan is £10 a month for 1–5 employees, £20 for 6–10, £40 for 11–20 and £60 for 21–30, counting admins and managers. Its Pro plan is one and a half times that. Clocking in and timesheets are the Time & Attendance add-on (£4.50 a month for 1–5, £9 for 6–10, £18 for 11–20), and text messages are another add-on. Paying yearly costs ten months' price. Checked on rotacloud.com/pricing, 30 October 2026. TimeTally is £3 per employee a month with all of it included.
Yes. RotaCloud's Standard plan lists holiday management, time off in lieu (TOIL) and sickness and absence tracking, and its Pro plan adds leave request rules. TimeTally includes holiday booking and approval, UK entitlements, sickness and TOIL on its one plan.
No. Clocking in and timesheets are RotaCloud's Time & Attendance add-on: phone and on-site clocking in, timesheets filled from the clock-ins, GPS restrictions and a payroll report and export. It costs £4.50 a month for 1–5 employees, £9 for 6–10 and £18 for 11–20. In TimeTally, clock-in and timesheets with approval are part of the £3; GPS clock-in is £1 per employee extra.
We found no Xero integration on RotaCloud's integrations page (checked October 2026); its payroll options include a Sage-friendly CSV, PayCaptain and Staffology. TimeTally posts approved wages to Xero or QuickBooks Online as a journal, or exports CSV.
No. TimeTally's rota shows approved leave, supports week templates, copying weeks forward and shift swap requests, but staff can't enter availability. If availability is essential, RotaCloud includes it on every plan.
Deputy charges per user: £3.25 a month on Lite, £4.25 on Core and £6.50 on Pro (paid monthly), with scheduling, a time clock, timesheets and leave on every plan and a £20 minimum monthly spend. RotaCloud charges by team band (£20 a month for 6–10 staff on Standard), with clocking in as an add-on. TimeTally is £3 per employee with the rota, clock-in, timesheets and leave included. Deputy prices from deputy.com/gb/pricing, checked 2 October 2026; RotaCloud's checked 30 October 2026.
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