RotaCloud is a UK rota tool (Standard from £10/month for 1–5 staff, billed annually), with holiday, absence and shift swaps on every plan and clocking in as a £4.50/user add-on. TimeTally is purpose-built for timesheet tracking and leave management with payroll export, plus a rota, clock-in and timesheets included at £3/employee/month.
| Feature | TimeTally | RotaCloud |
|---|---|---|
| Pricing | £3/employee/month | From £10/mo for 1–5 (annual) |
| Rota scheduling | Templates, swaps, publish | Core feature |
| Timesheet tracking | Included, with approval | £4.50/user add-on |
| Holiday management | Full featured | Included |
| Payroll export | Xero/QuickBooks/CSV | Sage 50, CSV, PayCaptain, Staffology |
| Staff availability | ||
| iOS & Android apps |
In short
TimeTally is a UK app that puts the rota, clocking in on a phone, timesheets with approval, overtime, TOIL and leave on one plan at £3 per employee a month, and posts approved wages to Xero or QuickBooks Online. RotaCloud is a UK rota tool priced by staff band (Standard from £10 a month for 1–5 staff, billed annually) with holiday, absence, shift swaps and staff availability included; clocking in and timesheets are a £4.50 per user add-on, and TimeTally has no staff availability feature.
RotaCloud is a UK-based company whose core product is rota and shift scheduling: holiday, absence, shift swaps and staff availability come on every plan, and clocking in and timesheets are a Time & Attendance add-on at £4.50 per user a month. TimeTally focuses on timesheet tracking with approval workflows, full-featured leave management, and direct payroll export to Xero, QuickBooks, or CSV. TimeTally has a rota too (templates, copy forward, shift swaps), though not staff availability. See our comparison matrix for a full side-by-side view.
Hours tracking
Employee timesheets
Holiday tracking
UK entitlements built-in
Approval workflow
Managers review & approve
Payroll export
Xero, QuickBooks, CSV
RotaCloud includes holiday and absence tracking on every plan. TimeTally offers comprehensive leave management with UK statutory entitlements, custom leave types, and approval workflows.
Auto-calculated based on working pattern and start date
Employees request, managers approve from any device
RotaCloud's clocking in and timesheets (with approval) are a £4.50 per user add-on. TimeTally provides full timesheet management with manager approval workflows, overtime calculations, multi-project tracking, and direct payroll export. Industries like care homes, hospitality, and cleaning services benefit from having time tracking and leave in one place.
Employees log start/end times or total hours per day
Managers approve or reject with one tap
£3
per employee/month
From £10
per month (1–5 staff, billed annually)
Example: For 20 employees, RotaCloud pricing increases by employee band. TimeTally for 20 employees = £60/month with the rota, timesheets, leave and payroll export included.
Timesheets, overtime, and holiday data all flow from one system — ensuring consistency and accuracy. One click sends approved hours to your payroll software. RotaCloud has limited payroll export capabilities, whereas TimeTally integrates directly with Xero and QuickBooks. Explore how it works or use our ROI calculator to see the savings.
Need staff availability on the rota → RotaCloud
Need timesheets + leave + payroll export→ TimeTally
TimeTally is £30 a month for 10 staff with clocking in and timesheets included. RotaCloud prices its rota by staff band, and clocking in and timesheets are a Time & Attendance add-on at £4.50 per user a month (£45 for 10 staff) on top. RotaCloud prices as published on rotacloud.com/pricing, checked October 2026.
We found no Xero integration on RotaCloud's integrations page (checked October 2026); its payroll options include a Sage 50 report, CSV, PayCaptain and Staffology. TimeTally posts approved wages to Xero or QuickBooks Online as a journal, or exports CSV.
No. TimeTally's rota shows approved leave, supports week templates, copying weeks forward and shift swap requests, but staff can't enter availability. If availability is essential, RotaCloud includes it on every plan.
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