Track TOIL accrual, requests, and balances digitally. Employees earn time off in lieu when they work overtime, request it like annual leave, and managers approve with full team visibility.
No more spreadsheets, informal agreements, or disputed balances. TimeTally gives every employee and manager an accurate, real-time record of TOIL entitlements and bookings.
Once TOIL is accrued, employees submit requests through the TimeTally app — selecting dates, seeing their available balance, and submitting for manager approval. The same familiar flow as booking annual leave. Rota coverage and leave management are visible to managers in the same view.
Request from any device
iOS app or web browser — employees submit TOIL requests wherever they are
Live balance shown at request
Employees see exactly how much TOIL they have before choosing dates
Manager approval with team view
Managers check who else is off before approving — maintaining adequate cover
TOIL bookings appear alongside annual leave and sick leave on the team calendar. Managers always know who's off and why — and can check cover before approving more requests. Approved hours export directly to payroll without manual data entry.
No switching between systems — all absence in one calendar view
Every employee's TOIL balance is always up to date — no manual calculations
Every TOIL accrual and request is permanently recorded — no disputes about balances
Set your accrual rate (e.g. 1:1 or 1.5:1), maximum balance cap, and expiry period. Create multiple TOIL types for different overtime scenarios — each with its own rate, colour, and expiry rules.
Also track paid overtime separately from TOIL — both managed within the same timesheet system.
One price. Every feature. No surprises.
Billed monthly. Cancel anytime.
No credit card required
Time off in lieu (TOIL) is compensatory time off given to employees who work beyond their contracted hours instead of, or in addition to, overtime pay. Under UK employment law, there is no statutory right to TOIL — it must be agreed in the employment contract or a workplace policy. When agreed, employees accrue TOIL at a set rate (e.g. 1:1) and can take it as time off at a later agreed date.
Employees log their actual hours in TimeTally's timesheet. When hours exceed their contracted amount, the excess can be submitted for TOIL accrual by the employee or manager. Once approved, the TOIL hours are added to the employee's TOIL balance automatically.
Yes. Employees submit TOIL requests through the same request flow as annual leave — they select the dates, the system shows their available TOIL balance, and the manager approves or declines. TOIL bookings appear on the team calendar alongside annual leave.
Yes. Your TOIL policy settings let you define a maximum balance cap — for example, employees can hold a maximum of 40 hours TOIL. You can also set an expiry period, so TOIL must be taken within a set number of months of being accrued.
TimeTally is a leave and timesheet management system, not a payroll system. However, you can export employee hours and TOIL data in CSV format, or integrate directly with Xero and QuickBooks for payroll processing. Your payroll provider handles how TOIL appears on payslips.
Outstanding TOIL balances at the point of employment termination are a liability — they are typically paid out as additional wages, calculated using the employee's daily rate. TimeTally's accurate balance records make this calculation straightforward at the point of departure.
