Replace ad-hoc leave request emails and paper forms with a self-service system employees can use from their phone. Staff submit leave requests in seconds, managers approve in one tap, and balances update automatically. No more chasing for approvals, no more manual spreadsheet updates, no more leave requests falling through the cracks. Part of TimeTally's complete leave tracking software for UK businesses.
The leave request form is clean and simple. Employees select their leave type, choose the dates, add any notes, and tap submit. The system checks their remaining allowance before they submit and shows them how many days they'll have left after the request. Managers are notified instantly and can approve with one tap, or decline with a note. No forms to print, no emails to write, no wondering whether the request was received.
Employees see their current balance before submitting. They can't accidentally request more leave than they're entitled to
Manager receives a push notification the moment a leave request is submitted. Approve or decline without even opening the app
Managers can decline a request with a note explaining why. Employee receives the reason immediately without a separate conversation
Employees request leave anytime from their phone. No need to find a manager or fill in a paper form
Managers approve or decline from the notification. Processing a leave request takes under 10 seconds
Every request, approval, and decline logged with timestamps. Essential for employment disputes and tribunal defence
The manager dashboard aggregates all pending leave requests alongside timesheet approvals. No inbox hunting, no separate system to log into — everything managers need is in one place. Approve individual requests or process multiple requests at once. See who's currently off and what requests are pending to make informed decisions about coverage before approving new requests.
See who else is already off on the requested dates before deciding. Avoid approving requests that leave you short-staffed
Each leave request shows the employee's current balance. Managers see whether the request is within entitlement at a glance
Full log of all approved and declined requests per employee. Useful for absence management and pattern tracking
Once leave requests are approved, they appear instantly on the team calendar. Managers and employees can see who's off at any given time, helping everyone plan around absences. The calendar shows different leave types in different colours — annual leave, sick leave, and bank holidays all visible at a glance. Essential for scheduling, project planning, and ensuring adequate coverage. Works alongside your staff holiday tracker and timesheet system.
Annual leave, sick leave, and other types shown in different colours for instant visual clarity
Employees can see who else is off so they can plan around team absences and coordinate schedules
Calendar updates the moment a leave request is approved. No manual calendar entries or sharing required
One affordable price covers leave requests, holiday tracking, timesheets, and payroll export.
Leave request software is a digital system that handles the complete process of employee leave requests — from submission to approval and balance tracking. Instead of emailing managers or filling in paper forms, employees submit requests through an app or web browser. Managers receive instant notifications, can see team availability, and approve or decline with one click. Leave balances update automatically with every approved request.
Yes. TimeTally supports unlimited leave types — annual leave, sick leave, maternity and paternity leave, compassionate leave, TOIL (time off in lieu), study leave, and any custom types your business needs. Each type can have its own colour, allowance, and approval workflow. Employees select the appropriate type when submitting a request.
Instantly. The moment an employee submits a leave request, the manager receives a push notification on their phone. They can approve or decline directly from the notification without opening the app. This typically means leave requests are actioned within minutes, not days.
Yes. When declining a request, managers can add a note explaining why. The employee receives the reason in their notification. This creates a clear record of the decision and avoids any ambiguity. The full history of the request — submission, decline reason, and any resubmission — is stored in the audit trail.
Leave balances update automatically the moment a request is approved. Employees can see their updated balance immediately in the app — no need to ask HR. If a request is declined, the balance remains unchanged. If leave is cancelled after approval, the days are returned to the balance automatically.
Yes. When selecting dates in the leave request form, employees can see whether any of their colleagues are already off on those dates. This helps them choose dates that are less likely to cause coverage issues and reduces the chance of requests being declined due to staffing gaps.
Yes. Under the Working Time Regulations 1998, employers must ensure workers take their statutory minimum leave entitlement (5.6 weeks). Leave request software creates a complete digital record of all leave taken and requested, making it straightforward to verify compliance. TimeTally also shows you how much leave each employee has used and remaining, so you can proactively manage leave usage before year-end.
