Build next week's staff rota right here: add your team, tap a day to add a shift, and see each person's hours as you go. A rota generator for the repetitive part, with UK rest checks built in.
Names down the side, days across the top, and a start, finish and break for every shift. That much is any rota. A good one also shows each person's total hours, so contracted hours and the 48-hour average stay in view, and how many people are on each day, so you can see a thin Saturday before it happens.
Then the rules. Adult workers are entitled to 11 hours' rest between working days, so a late close followed by an early open is the most common mistake on a hand-made rota. Anyone working more than 6 hours a day is entitled to an uninterrupted 20-minute break, and everyone gets 24 hours off a week, or 48 hours a fortnight. The GOV.UK guide to rest breaks has the exceptions.
Want a file to keep instead? The free staff rota template is an Excel sheet with the same checks and four worked examples, and our guide on how to make a staff rota walks through cover, contracted hours and leave step by step.
A rota on paper or in a spreadsheet stops at the plan. In TimeTally the same grid is the online rota planner your team uses: you publish the week and staff see it on their phones, approved leave shows on the rota before you put someone on, colleagues can ask to swap shifts for you to approve, and clock-ins become timesheets you can export to Xero, QuickBooks or CSV.
Then £3 per employee per month. No card needed to start.
Yes. Building and editing a rota is free and needs no account. Printing it, or downloading it as an Excel file, asks you to create a TimeTally account first: a 14-day free trial with no card, then £3 per employee per month if you carry on using TimeTally. Your team, their roles and every shift come with you, so the rota is already in TimeTally when you sign up.
It does the repetitive part, not the deciding. Select shifts and copy them anywhere: one shift across the week, a day onto another day, or a whole week into the next. Drag a shift to move it to another person or day. It won't choose who works when; you do. It then checks the result: shifts that start less than 11 hours after the previous one are flagged, and so is a shift of over six hours with less than a 20-minute break.
In this browser, on this device. Come back on the same browser and it's still there. Clearing your browsing data deletes it, and it isn't shared with anyone.
Yes. On a phone the rota shows the week, with the grid scrolling sideways; tap a day in a person's row to add or edit their shift. Month view, and copying and pasting, are easier on a bigger screen.
For adult workers: 11 hours' rest between working days, an uninterrupted 20-minute break when they work more than 6 hours a day, 24 hours off each week (or 48 hours each fortnight), and no more than 48 hours a week on average, normally over 17 weeks, unless they've opted out. Under-18s have stricter limits. No law sets how far ahead a rota must be published today.
Not from this page: create a free account to print it or download it. In TimeTally, staff see the rota you publish on their phones, and can ask to swap shifts with a colleague for you to approve.
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