TimeTally automatically accrues holiday leave based on hours worked or contract start date — keeping you compliant with UK Working Time Regulations without any manual calculation. From zero-hours workers to salaried staff, every balance is accurate.
Whether your employees are on fixed salaries or variable hours, TimeTally has the right accrual method built in.
Ideal for zero-hours, casual, and variable-hours workers. TimeTally applies the 12.07% rate to every hour worked, automatically updating balances as timesheets are approved. This approach also integrates with TOIL tracking for workers who bank overtime as leave.
For fixed-hours and salaried employees, TimeTally calculates entitlement from contracted hours and start date, prorating mid-year starters and leavers automatically.
When requesting leave, employees see their current accrued balance, how many days the request will use, and what will remain. No back-and-forth with HR to find out if they can take a day off.
Live accrued balance shown during request
Employees see exactly how much they've accrued before submitting — no surprises
Remaining balance shown upfront
The request form shows balance after approval — employees can plan their year confidently
Manager sees full accrual history
Full context in the approval view — accrual rate, balance, and deduction before approving
Managers get a full team calendar view showing accrued leave, approved time off, and remaining balances for every employee — all in one place, updated in real time.
See accrued leave and upcoming time off for every employee without opening individual records
Balances update the moment a timesheet is approved or leave is taken — always current
Spot employees with large balances before year end and proactively manage carryover
Set up different accrual rules for different employee groups. Long-service bonuses, enhanced entitlement for managers, separate sick leave accrual — configure it once and let TimeTally handle it automatically. Part-time employees and absence tracking are fully integrated in the same system.
Track statutory and contractual holiday entitlement, carry-over, and pro-rata calculations.
Record self-certified and doctor-certified sick leave. Track Bradford Factor scores automatically.
Accrue, request, and track time off in lieu from overtime and on-call callouts.
Create custom leave types for compassionate, bereavement, and other special circumstances.
Track maternity, paternity, and shared parental leave alongside regular annual leave.
Any custom leave type you need — configured with its own rules, entitlement, and approval flow.
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TimeTally calculates leave accrual based on hours worked (ideal for zero-hours and variable-hours contracts) or on a standard annual entitlement prorated from start date. The accrual rate updates automatically as employees log hours, ensuring the balance shown is always accurate.
Yes. TimeTally uses the 12.07% accrual method for workers without fixed hours — the standard approach under UK WTR — giving 5.6 weeks' holiday per year based on hours worked. For fixed-hours employees, entitlement is calculated from their contracted hours and start date.
Employees can see their current accrued balance, how much they've used, and what's remaining at any point in the leave year. Managers see the same data plus a team overview with all balances and upcoming leave.
You can configure a carryover limit per leave type — for example, allow up to 5 days to roll over. Unused leave above the limit is forfeited at year end, or you can set it to pay out. TimeTally handles the transition automatically at your configured leave year end date.
Yes. Each employee can have their own leave type with its own accrual rule. This lets you offer enhanced entitlement to senior staff, a different rate for part-timers, or separate accrual for long-service leave — all managed in one system.
Try TimeTally free for 14 days. Stop calculating holiday entitlement by hand.
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