Manage annual leave and shift coverage for manufacturing teams without disrupting production. Handle shutdowns, TOIL, and rotating shift patterns in one system that works alongside your manufacturing timesheets. Replace paper forms with proper leave management.
Manufacturing businesses often have mandatory shutdown periods at Christmas, Easter, or during planned maintenance. TimeTally lets you select dates from a visual calendar so employees can see exactly which days are being booked off — and how much of their entitlement remains for the rest of the year.
Manufacturing workers on rotating shifts, 4-on-4-off, or continental patterns need accurate leave calculations. TimeTally works out the correct pro-rata entitlement based on each individual's contracted hours — including mid-year starters and leavers. No more manual spreadsheet calculations.
Works with any shift pattern
4-on-4-off, continental, three-shift rotation, or standard day shifts — TimeTally handles them all using working hours as the foundation
Mid-year starters calculated automatically
When a new worker joins the factory floor in September, their entitlement for the remainder of the leave year is calculated instantly
UK Working Time Regulations compliant
5.6 weeks statutory entitlement calculated correctly for full-time and part-time manufacturing workers
The team calendar gives production managers a single view of all leave across the factory floor. See annual leave, TOIL, and sickness side by side so you can plan staffing levels and maintain line coverage.
See who is off across each production line or department to ensure minimum staffing levels are always met
Factory shutdown periods are visible on the calendar so everyone can plan their remaining leave accordingly
Check the calendar before approving leave to make sure production lines remain adequately staffed
View the team calendar and approve requests via the iOS app — managers do not need to be at a desk
UK manufacturers face unique leave management problems that spreadsheets and paper forms cannot solve. Here is why production teams switch to a dedicated absence management system.
Many factories run round-the-clock. Managing leave across day, night, and rotating shifts requires a system that tracks working patterns accurately.
Christmas, Easter, and summer shutdowns need to be deducted from allowances. Without a system, tracking remaining entitlement is a spreadsheet nightmare.
Production lines need minimum staffing levels. Approving leave without seeing the full picture risks understaffed shifts and missed output targets.
Workers earn time off in lieu for overtime but TOIL is tracked separately in notebooks or spreadsheets. A single system keeps everything visible.
UK law requires 5.6 weeks of paid holiday. TimeTally calculates this correctly for full-time, part-time, and shift workers automatically.
TimeTally costs just £2 per employee per month. For a factory with 50 workers, that is £100 per month — less than the cost of one staffing mistake.
At month end, export all approved leave, sickness absence, and TOIL data in one click. TimeTally integrates with Xero, QuickBooks, and CSV export so your payroll team gets accurate data without re-keying information from paper records.
For manufacturing businesses running complex shift patterns, having accurate leave data flowing directly to payroll eliminates errors and saves hours of admin time every pay cycle.
Tip: Use TimeTally alongside your timesheet software to export both hours worked and leave taken in a single payroll run.
You can create a custom leave type for factory shutdown periods and apply it to all relevant employees at once. TimeTally lets you block out shutdown dates so they are automatically deducted from employee entitlements or recorded separately, depending on your policy. Employees can see exactly how much holiday they have left for the rest of the year.
Yes. TimeTally calculates leave in days or hours, which means it handles rotating shift patterns correctly. Whether your workers are on a 4-on-4-off, continental shifts, or a standard three-shift pattern, leave is tracked accurately against each individual's working days.
The team calendar shows all approved leave across your production teams in a single view. Before approving a request, managers can see at a glance how many people are already off and whether minimum staffing levels will be met. This prevents the situation where too many operators are off on the same shift.
Yes. You can create a custom TOIL leave type with its own allowance. When an employee works overtime, you can manually add TOIL credits to their balance. They can then request TOIL days off just like annual leave. Every transaction is recorded with a full audit trail.
TimeTally allows managers to review and decline leave requests during peak production periods. You can also set a maximum number of people who can be off at any one time. During busy periods, managers have full visibility of who has already been approved so they can make fair and consistent decisions.
TimeTally calculates statutory holiday entitlement in line with UK employment law — 5.6 weeks per year for full-time workers. It handles pro-rata entitlement for part-time and mid-year starters, bank holiday inclusion or exclusion, and produces records that support your obligations under the Working Time Regulations.
