Manage annual leave for security officers while keeping every post covered around the clock. See who is off at every site before approving leave, and stop last-minute scrambles for cover. Simple leave management built for the security industry. Works alongside your security timesheets.
The team calendar gives operations managers a single, colour-coded view of all approved leave across every contract and site. Check day shift, night shift, and rotating pattern coverage at a glance before approving any new requests.
Filter by site or contract to see exactly who is off at each location before approving further leave
See day shift, night shift, and rotating pattern leave together on one calendar to spot coverage gaps instantly
Check the calendar before approving any leave to make sure every client post remains covered at all times
Operations managers can view the calendar and approve leave requests via the iOS app at any hour of the day or night
Security businesses need more than annual leave and sick leave. With TimeTally, you create unlimited custom leave types — night shift recovery days, SIA training leave, compassionate leave, unpaid leave — whatever your company policies require. Each type gets its own colour on the team calendar.
Accurate night shift entitlements
Track leave in hours or days to correctly account for officers on permanent nights, 4-on-4-off, or any rotating pattern
Per-officer allowances
Set entitlements based on each officer's individual contracted hours and working pattern — no manual calculations
Export for payroll and HR
Export leave data via CSV, or sync with Xero or QuickBooks for seamless payroll processing
Managing leave on spreadsheets creates real operational risk when you are responsible for absence management across multiple guarded sites.
Security is a round-the-clock operation. Approving leave without checking night shift coverage means posts go unmanned and client contracts are at risk.
Officers on permanent nights or rotating patterns have non-standard working weeks. Calculating their correct holiday entitlement on a spreadsheet is error-prone.
Officers across multiple client sites take leave independently. Without a central view, one site ends up with nobody available while another is fully staffed.
When leave is tracked via text messages and paper forms, clashes only surface on the day. Operations teams spend their time fire-fighting instead of planning.
Some posts are staffed by a single officer. If that person takes leave and cover is not arranged, the client has a completely unstaffed post.
When an officer's sickness pattern becomes a concern, there is no clean record. Absence history is scattered across texts, manager notes, and paper forms.
Security officers start shifts at different sites and different hours. TimeTally's mobile clock-in lets guards log their shift start from the iOS app, so operations managers have real-time visibility of who is on post and who is not.
Combined with leave tracking, you get a complete picture: who is on leave, who is clocked in, and where the gaps are. No more phone calls to check if an officer has turned up.
See who is on post right now
Real-time clock-in data shows which guards have started their shift at each client site
Timesheets and leave in one place
Track shift hours, overtime, and leave all in one system — then export straight to payroll
The monthly view shows you exactly who is off and when across your security team. Use it to plan rotas weeks ahead, identify dates where cover is thin, and make sure every client site has the officers it needs.
When an officer submits a leave request, check the monthly view before approving. If the date is already busy, decline with a clear reason — or arrange cover first. No more guesswork.
Tip: Use the Bradford Factor calculator alongside the leave calendar to identify officers with frequent short-term absences that affect post coverage.
TimeTally's team calendar gives operations managers a complete view of all approved leave across every shift. Before approving a leave request, you can see exactly who is already off on those dates across day, evening, and night shifts. This makes it straightforward to maintain minimum staffing at every post without scrambling for last-minute cover.
Yes. TimeTally calculates leave in days or hours, which means it correctly handles officers on night shifts, rotating patterns, and non-standard working weeks. Whether your guards work 4-on-4-off, fixed nights, or a three-shift rotation, their leave entitlement is calculated accurately against their actual working pattern.
You can organise employees into teams by site or contract in TimeTally. Each site manager can see leave for their own officers, while your operations director can see across the whole business. This means leave at a retail contract does not accidentally leave a corporate site undermanned.
TimeTally is a leave management and timesheet tool — it does not currently manage licence expiry dates natively. However, you can use custom fields and notes on employee profiles to record relevant dates. For SIA licence tracking, you would need a dedicated compliance system alongside TimeTally.
For posts that require a minimum number of officers at all times, the team calendar helps managers verify coverage before approving any leave. If an officer is the only person rostered to a lone-worker post, the manager can see this immediately and either arrange cover or decline the request with a clear reason.
TimeTally works for security businesses from sole traders with a handful of officers to large contractors with hundreds of guards across many sites. At £2 per employee per month with no setup fees, it is affordable at any scale. There is no minimum user requirement and no long-term contract.
