Build and manage clinical shift rotas. Maintain safe staffing levels, track TOIL from on-call hours, and give every team member instant access to their schedule from their phone.
TimeTally combines rota management with healthcare leave tracking and TOIL management — one system for your whole workforce.
Create day shifts, night shifts, long days, and on-call periods. See all booked leave before finalising the rota — so your clinical team is never scheduled below minimum safe staffing levels.
All clinical shift patterns
Days, nights, long days, and on-call — full flexibility for clinical rota building
Safe staffing visibility
See confirmed leave before building the rota — never schedule without enough cover
Instant staff notifications
Clinical staff are notified when rotas are published or their shifts change
The moment you publish the rota, every clinical team member sees their shifts in the TimeTally app. Request leave, check TOIL balances, and view the team calendar — all from the same app, between patients. Shift patterns are stored per employee so leave deductions are always accurate.
Available between patients
No desktop required — the iOS app gives instant shift access from any ward or department
Leave and TOIL requests built in
Clinical staff request leave and TOIL from the same app — no separate systems needed
Timesheet records for compliance
Actual hours worked are recorded — useful for WTR monitoring and payroll accuracy
The team calendar brings shift rotas, annual leave, sick leave, and TOIL bookings together. Clinical managers check actual coverage before approving any absence or building the next rota.
Check clinical cover before approving leave — prevent any shift falling below minimum safe levels
Rotas, annual leave, sick leave, study leave, and TOIL together on one calendar
Export hours data for Working Time Regulations monitoring and payroll processing
One price. Every feature. No surprises.
Yes. Once you publish a rota in TimeTally, all assigned staff can view their shifts immediately via the iOS app or web browser. They receive notifications when rotas are published or shifts change — useful for busy clinical environments where paper rotas get missed.
The team calendar shows all shifts alongside leave and TOIL bookings. Before approving an absence or finalising a rota, managers can see exactly how many clinical staff are available on each shift — preventing any day or shift falling below safe minimum cover.
Yes. You can create shifts of any duration and add on-call designations through the shift notes or by creating a specific shift type. Night shifts, long days, and on-call periods all work within the same rota view.
Yes. Staff can be added, removed, or rotated to new rotas as needed. When junior doctors rotate between departments, their history is retained — new managers inherit accurate leave and TOIL records.
Yes. The team calendar shows rotas and all absence types together. Leave approvals automatically reflect in the calendar so rotas are always based on current confirmed availability. TOIL from on-call hours is also tracked in the same system.
TimeTally is £2 per employee per month, all features included. A ward team of 25 staff pays £50/month for full rota management, leave tracking, TOIL, and timesheet functionality.
