Build and manage shift rotas for your care home. Maintain safe staffing ratios, give care workers instant shift visibility, and keep leave and rotas in one system.
TimeTally combines rota management with care home leave tracking and timesheets — so managers always have a complete picture of care team availability.
Create shifts for any care pattern — day shifts, night shifts, sleep-ins, and waking nights. Assign care workers, set break times, and publish the rota to give your whole team instant access.
Day, night, and sleep-in shifts
Full flexibility for all care home shift patterns including 12-hour days and waking nights
Copy rotas week to week
Recurring shift patterns save time — copy last week's rota and adjust for leave or cover
Instant notifications to staff
Care workers are notified automatically when rotas are published or shifts change
Once you publish the rota, care workers immediately see their upcoming shifts in the TimeTally iOS app. No phone calls, no WhatsApp rota photos, no confusion about who's on which shift. TOIL earned from sleep-in shifts and absence records are managed from the same system.
Instant shift visibility
Staff always know their schedule — day, night, and sleep-ins all clearly shown
Leave requests from the app
Care workers request annual leave and TOIL through the same app they view shifts in
Timesheet confirmation built in
Staff can confirm shift attendance from the app — accurate records for payroll
The team calendar shows shift patterns alongside annual leave, sick leave, and TOIL — so managers can check care team coverage before approving any absence or building the next rota.
See how many care workers are available on each shift before approving leave requests
Rotas, leave, and sickness together — no switching between separate systems
Export records for CQC inspections, local authority reporting, and payroll processing
One price. Every feature. No surprises.
Yes. Once you publish a rota in TimeTally, all assigned care workers can view their upcoming shifts via the iOS app or web browser. Staff are notified when a new rota is published or when their shifts change — no more posting paper rotas or WhatsApp group chaos.
The team calendar shows all absences, leave, and TOIL alongside the shift rota — so managers can see at a glance how many care workers are available on any given day or shift before finalising the rota.
Yes. Each shift has a start time, end time, and optional break. You can create multiple shifts for one employee on the same day for split working, and sleep-in shifts can be created with appropriate overnight timings.
Yes. Agency and bank workers can be added as employees in TimeTally and assigned to shifts alongside permanent care staff. Their timesheets and availability are tracked in the same system.
Yes. The team calendar shows shift patterns alongside annual leave, sick leave, and any other absence types — giving managers a complete picture of care team availability before building or approving changes to the rota.
TimeTally is £2 per employee per month, all features included. A care home with 30 staff would pay £60/month for full rota management, leave tracking, and timesheet functionality.
