Build weekly rotas for your restaurant, hotel, bar, or pub in minutes. Assign shifts, publish to staff instantly, and manage leave requests in the same tool. Say goodbye to WhatsApp rotas and printed schedules.
TimeTally combines staff rota software with leave management and timesheet tracking, so everything your hospitality business needs to manage people is in one place.
Sound familiar? These are the scheduling problems hospitality managers face every week — and all of them are solvable with the right rota tool.
Juggling availability, contracted hours, holiday requests, and legal rest requirements in a spreadsheet takes hours every week. It should take minutes.
When the rota is pinned to a noticeboard or sent via WhatsApp, staff either miss it or forget to check. Late notice creates resentment and no-shows.
Without visibility of approved leave when building the rota, it is easy to accidentally schedule someone who has already been approved time off — leading to awkward last-minute changes.
When a member of staff calls in sick, managers scramble through their phone trying to find cover. There is no easy way to see who is available and not already working.
Hospitality involves split shifts, early starts, late finishes, and variable patterns. Tracking this all in a spreadsheet or on paper leads to errors and disputes.
The rota shows what was planned, but actual hours worked are logged separately — or not at all. This creates payroll headaches and disputes over hours.
TimeTally's rota builder gives you a clear weekly view of your whole team. Create shifts, assign staff, and see any clashes or coverage gaps before you publish — all without touching a spreadsheet.
Weekly grid view
See every employee's schedule across the week at a glance — no scrolling through rows of spreadsheet data
Flexible shift times
Create any shift pattern — morning, afternoon, evening, split shifts, or overnight — with start time, end time, and break durations
See leave before you schedule
Approved annual leave and TOIL appears in the rota view — so you never accidentally schedule someone who is already off
Once you publish a rota, every member of staff can instantly see their upcoming shifts via the iOS app or web browser. No more photos of a paper rota posted in the group chat — your team always has the most up-to-date schedule in their pocket.
Instant rota notifications
Staff receive a notification the moment a new rota is published or their shifts are updated — no chasing needed
Upcoming shift view
Employees can see all their upcoming shifts at a glance, including start time, end time, and any break allowance
Book leave around their rota
Staff can submit leave requests through the same app, and managers can see how the request affects rota coverage before approving
The team calendar shows all approved leave, pending requests, and scheduled shifts in one view. Before approving a holiday request, check whether you already have too many people off that week — and avoid being short-staffed during a busy service.
See at a glance how many people are off during Christmas, bank holidays, and summer weekends before approving more leave requests
Shifts, annual leave, TOIL, and sick leave all appear together — so managers always have a complete picture of who is in and who is out
Organise staff by site or department and view the rota for each location separately or across your entire hospitality group
Approve leave requests and check the rota from the floor via the iOS app — no need to wait until you are back in the office
TimeTally is built for the specific demands of hospitality — variable hours, split shifts, high turnover, and the need to manage leave and rotas side by side.
Build weekly rotas with a clear grid view. Create shifts, assign staff, and spot gaps before you publish. Works for any shift pattern — including split shifts and rotating patterns.
Staff receive push notifications when rotas are published or shifts are changed — so everyone is always working from the latest schedule.
Staff submit leave requests through the app. Managers approve with one tap. All leave appears on the rota calendar so coverage is always visible.
Staff clock in and out via the TimeTally app. Actual hours are tracked alongside the planned rota so you can see attendance and overtime at a glance.
Track time off in lieu for staff who work extra shifts. Balances update automatically when TOIL is requested and approved. See our TOIL management for hospitality page for more.
Export hours data via CSV or sync with Xero or QuickBooks. No more re-keying hours into your payroll system at month end.
TimeTally is built for businesses across all shift-based and rota-driven industries, not just hospitality.
Care Homes & Residential Care
CQC compliance, 24/7 shift coverage, and absence tracking
Retail
Manage weekend shifts, bank holidays, and seasonal rota changes
Healthcare
Clinical rotas, on-call tracking, and leave management
Manufacturing
Shift patterns, night shifts, and production coverage
Security
24-hour coverage, officer scheduling, and shift logs
All Industries
See the full TimeTally rota software overview
One price. Every feature — including rota, leave management, and timesheets. No surprises.
Billed monthly. Cancel anytime.
No credit card required
Yes. Once you publish a rota in TimeTally, all assigned employees can see their upcoming shifts via the iOS app or web browser. Staff receive notifications when a new rota is published or when their shifts change, so there is no need to chase people or post photos of a paper rota.
You can create shifts as far in advance as you like in TimeTally. Many hospitality managers build rotas two to four weeks ahead, which gives staff plenty of notice and makes it easier to accommodate holiday requests and cover arrangements.
Yes. Each shift has a start time, end time, and optional break. You can create multiple shifts for one employee on the same day to represent split shifts — for example, a 10am–2pm lunch service followed by a 6pm–11pm evening service.
Yes. Approved leave appears on the same calendar view as shifts, so managers can see who is unavailable before adding them to the rota. This prevents the common problem of rostering someone who is on approved holiday.
Yes. You can organise employees into teams or departments within TimeTally, which works well for managing multiple restaurant, hotel, or bar locations. Each site manager can handle their own team, while business owners can see across all locations.
TimeTally includes timesheet tracking alongside the rota. Staff can clock in and out via the app, generating actual hours data alongside their scheduled shifts. This is useful for payroll and for understanding where labour is going over or under the planned rota.
There is no minimum. TimeTally is used by businesses with as few as 3 staff and as many as several hundred. The pricing is £2 per employee per month, so you only pay for the team size you have.
When a member of staff calls in sick, you can log the absence in TimeTally and update the rota to reflect the gap. You can then see who is available on that day based on their scheduled days off and leave calendar, making it easier to find cover quickly.
