Ditch paper timesheets and error-prone spreadsheets. Digital timesheets capture hours accurately at the point of work, eliminate manual data entry, and create an instant audit trail. Every hour logged digitally is searchable, exportable, and HMRC-ready. Join UK businesses cutting admin time with automated digital timesheets from just £2 per employee per month.
Paper timesheets aren't just inconvenient — they create real financial and legal risk. Switching to digital timesheets eliminates these problems entirely.
Employees log hours on a clean digital timesheet interface — add their start time, end time, break, and any notes. No training needed. The digital format means hours are calculated automatically, and the data is ready for manager approval the moment it's submitted.
Log start time, end time, and break in seconds. Add notes for context. Works on mobile and desktop
Hours, breaks, and overtime calculated automatically. No formulas to maintain, no manual arithmetic errors
Once a manager approves a digital timesheet, it's locked. Prevents backdating or tampering with approved records
The employee digital timesheet view shows each day of the week with submission status, hours logged, and whether the week has been approved. Employees can track their own hours in real time and submit with confidence. Managers see the same data on their side — no information gaps, no back-and-forth emails. Integrates with leave management so leave days appear in the same weekly view.
Each day of the week clearly displayed with hours logged, status indicators, and the weekly total all on one screen
Employees see whether their digital timesheet is draft, submitted, or approved — no need to chase managers for confirmation
Approved leave days appear alongside worked hours in the digital timesheet. One complete picture of the employee's week
Eliminating manual data entry from paper timesheets to payroll saves the average payroll team 3+ hours every week
Digital entry with automatic calculations eliminates the transcription errors that cause payroll disputes and underpayments
From clock-in to payroll export, every step is digital. No printing, no filing, no physical storage of paper records
Once digital timesheets are approved, exporting to payroll is one click. Send approved hours to Xero, QuickBooks, or any UK payroll software via CSV. No re-keying, no manual totals, no risk of transcription errors between your timesheet system and your payroll provider.
Only manager-approved digital timesheets export to payroll. Unapproved entries are never included in payroll runs
Digital timesheets calculate overtime automatically. Export regular and overtime hours separately for accurate payroll processing
Filter digital timesheet data by weekly, bi-weekly, or monthly pay periods. Export exactly what your payroll software needs
One flat rate covers digital timesheets, leave management, approvals, and payroll export.
Digital timesheets are electronic records of working hours captured via an app or web browser, replacing paper forms and spreadsheets. Employees log their start time, end time, and break digitally. The system calculates total hours automatically, routes them to a manager for approval, and sends the data to payroll. Digital timesheets are more accurate, faster to process, and create a legal audit trail that paper records cannot match.
Getting started with TimeTally takes about 10 minutes. Create your account, invite your employees by email, and they'll have access to their digital timesheet immediately. You can run paper and digital in parallel for the first week if you prefer, or switch fully on day one. Our support team is available to help with any questions during the transition.
Yes. Digital timesheet records are fully legally valid and are preferred for Working Time Regulations compliance. The Working Time Regulations 1998 require employers to keep 'adequate records' showing that workers are not exceeding the 48-hour weekly average. Digital records with timestamps and approval logs are far more robust than paper records for this purpose.
Significantly. The main sources of payroll error from paper timesheets are illegible handwriting, incorrect manual calculations, and transcription errors when re-entering data into payroll software. Digital timesheets eliminate all three — hours are clearly entered digitally, totals are calculated automatically, and the export to payroll removes re-entry entirely.
Yes. TimeTally works in any web browser on any computer, tablet, or phone — including older devices. Employees don't need a smartphone or to install an app. If an employee doesn't have their own device at work, they can log their timesheet from a shared computer or tablet at the end of their shift.
TimeTally calculates regular hours and overtime automatically from digital timesheet entries. You can set overtime thresholds (e.g., over 8 hours in a day or 40 hours in a week) and the system flags and calculates overtime separately. This feeds into the payroll export so overtime is paid correctly every time. Read our guide on how to calculate overtime in the UK for more detail.
A business with 20 employees printing weekly paper timesheets uses around 1,000 sheets of paper per year — per employee. Digital timesheets eliminate this entirely. Beyond paper, digital processes also eliminate the fuel and energy costs of physically collecting, transporting, and filing paper forms. It's a small but genuine contribution to reducing your business's environmental footprint.
