Build and manage shift rotas for security officers across all client sites. Cover posts 24/7, handle emergency cover, and give every officer instant access to their schedule from their phone.
TimeTally combines rota management with security TOIL management and on-call tracking — one system for the whole operation.
Create 12-hour shifts, night patrols, and day/night rotations. Assign officers to specific posts, check availability before finalising, and publish with instant notifications to the whole team.
12-hour shifts and night patrols
Full flexibility for security shift patterns — days, nights, and 24/7 post cover
Copy rotas to save time
Start from last week's post assignments and adjust — faster rota building every week
Instant officer notifications
Officers are alerted when rotas are published or shifts change — no phone round needed
Security officers view their rota, TOIL balance, and leave requests from the TimeTally app at any time — on post, between patrols, or at home. No office visit needed to check the schedule. Shift patterns are saved per officer, ensuring accurate leave calculations for 12-hour and rotating patterns.
Access from anywhere, 24/7
Officers check their schedule on post, between patrols, or on the way to work
TOIL and leave requests built in
Officers submit TOIL and annual leave requests from the same app — no extra systems
Timesheet confirmation on site
Officers confirm hours from the app — accurate records for payroll and client invoicing
See rotas, annual leave, sick leave, and TOIL together. Operations managers check post coverage before approving any absence — ensuring no client site is ever left undermanned.
Check site staffing before approving absence — never leave a client post uncovered
View rotas and absence across all client sites from a single operations calendar
Export hours per officer and per site — useful for payroll and client invoice calculations
One price. Every feature. No surprises.
Billed monthly. Cancel anytime.
No credit card required
Yes. Once you publish a rota, all assigned officers see their upcoming shifts in the TimeTally iOS app. They receive notifications when rotas are published or shifts change — useful for 24/7 operations where officers are rarely in the office.
The team calendar shows all shifts alongside leave, TOIL, and sickness. Before finalising the rota, operations managers can check who is available on each shift and ensure every client post is filled before publishing.
Yes. You can edit and republish rotas at any time. When shifts change, affected officers receive instant notifications — allowing you to manage emergency cover quickly without phone calls to every member of the team.
Yes. All officers and all sites are managed under one TimeTally account. Operations managers can view all sites in one calendar or filter to a specific location to check post coverage.
Yes. When officers work extra hours to cover emergencies, those hours are recorded in the timesheet and TOIL accruals are submitted and approved through the same system — creating accurate records of all extra time worked.
TimeTally is £2 per employee per month, all features included. A security company with 40 officers would pay £80/month for full rota management, TOIL tracking, leave management, and timesheet functionality.
