Timesheet software with payroll integration

Stop copying hours from timesheets into your payroll software. TimeTally sends approved timesheet data directly to Xero or QuickBooks — with all overtime and leave already included.

Every time tracking scenario, handled

Click any feature to learn more.

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14-day free trial · No credit card needed

How the payroll integration works

From first submission to payroll export, the entire process happens inside TimeTally — no re-keying, no spreadsheet transfers, no manual reconciliation.

1

Employees submit timesheets

Log start and end times or total hours for any day. Works on mobile or desktop — no paper, no spreadsheets.

2

Managers approve

Review and approve weekly or monthly timesheets with one tap per employee. Query or reject with a note if needed.

3

Export to payroll

One click sends all approved hours to Xero, QuickBooks, or downloads as CSV — with overtime and leave already included.

4

HMRC audit trail kept

TimeTally retains the full record of who submitted what, when it was approved, and when it was exported.

Timesheets

Timesheets employees actually submit

Employees submit hours from their phone or desktop in seconds — no paper forms, no emailing spreadsheets, no chasing. The simple interface means everyone actually uses it. Explore the timesheet app or our timesheet approval workflow.

  • Log start and end times or total hours
  • Add notes to explain hours or overtime
  • Submit weekly or per your approval cycle
  • Instant notification when approved or queried
Timesheet submission on mobile in TimeTally
Export timesheets to Xero or QuickBooks payroll
Payroll

One click to payroll

Once timesheets are approved, exporting to payroll takes a single click. All the maths is already done — overtime flagged, leave deducted, hours totalled. Connect with Xero timesheet integration or use CSV for any other payroll system.

  • Export approved hours to Xero or QuickBooks
  • Overtime flagged and included separately
  • Holiday taken automatically deducted
  • CSV/Excel export for any payroll system

Works with your existing payroll software

TimeTally exports timesheet data in the format your payroll software expects — no configuration required.

Xero

Approved hours export directly into Xero payroll runs. Overtime and regular hours are separated so you can map them to the right pay categories. See our Xero timesheet integration guide.

QuickBooks

Hours sync with QuickBooks payroll in the format it expects. Run your payroll from approved timesheet data without re-entering a single number.

Everything included in TimeTally

From £2 per employee per month — no contracts, admin users free, 14-day free trial.

Overtime tracking

Overtime hours are automatically separated and clearly labelled in payroll exports — no manual calculation required.

Holiday deductions

Leave taken is automatically deducted from contracted hours before payroll export so the numbers are always accurate.

HMRC compliance

Full audit trail of who submitted hours, when they were approved, and who exported them — ready for RTI requirements.

Custom pay periods

Approve and export timesheets weekly, fortnightly, or monthly — whichever matches your payroll cycle.

Simple, transparent pricing

One price covers everything. No modules, no add-ons, no contracts.

£2

per employee / month

Admin users always free

  • Timesheet submission (mobile & desktop)
  • Manager approval workflow
  • Xero & QuickBooks payroll export
  • Overtime tracking & holiday deductions
  • HMRC audit trail
  • 14-day free trial
  • No contract — cancel anytime
  • Admin/manager users always free

Try TimeTally free for 14 days

No credit card required. No contracts. Timesheets, approvals, and payroll exports all in one system — from £2 per employee per month.

No credit card required • Free 14-day trial • Cancel anytime