When I Work is a US-based scheduling platform focused on shift planning, shift swapping, and basic time tracking. UK employers need statutory leave calculations, Working Time Regulations compliance, and Xero/QuickBooks payroll export — features TimeTally is built around at £2/employee/month.
| Feature | TimeTally | When I Work |
|---|---|---|
| Pricing | £2/employee/month | ~$2.50/user/month |
| UK statutory leave rules | ||
| Shift scheduling | Core feature | |
| Timesheet approval workflow | Basic | |
| TOIL tracking | ||
| Payroll export (Xero/QB) | ||
| Bank holiday management | ||
| iOS app |
Build and publish rotas, assign shifts, and let employees see their schedule from the iOS app. Leave requests are checked against the rota so managers always know who's covered.
Assign shifts, copy weeks, and publish rotas for your team in minutes
Working Time Regulations, statutory leave, and bank holidays all handled automatically
Approve leave with full visibility of the rota — no surprise gaps in cover
Employees see their upcoming shifts, leave balances, and pending requests in one place — all from the iOS app. No confusion about what shift they're on, no phone calls to find out.
When I Work is focused on scheduling, shift swapping, and workforce communication for US businesses. UK employment law requirements — Working Time Regulations, 5.6 weeks statutory leave, bank holidays, TOIL — aren't central to its product. TimeTally was designed specifically for UK employers managing leave, timesheets, and payroll compliance. See the full comparison matrix.
When I Work's time-off management is basic and not designed for UK law. TimeTally gives you full statutory leave calculations, TOIL tracking, bank holiday policies, and approval workflows built in — so you're always compliant. Rota management and absence tracking are also included at no extra cost.
Automatically prorated for part-time and mid-year starters
Overtime tracked and converted to time off in lieu balance
Treat bank holidays as leave or give them as extra entitlement
When I Work integrates with US payroll platforms. TimeTally exports directly to Xero and QuickBooks — the go-to tools for UK small businesses — with approved timesheets, overtime, and leave deductions included in every export. Shift patterns feed directly into timesheet calculations.
