When I Work is a scheduling platform focused on shift planning, shift swapping and open shifts, from $2.50/user/month (USD), with time tracking as an add-on. UK employers need statutory leave calculations, a rota and Xero/QuickBooks payroll export — features TimeTally is built around at £3/employee/month.
| Feature | TimeTally | When I Work |
|---|---|---|
| Pricing | £3/employee/month | $2.50–$8/user/month (USD) |
| UK statutory leave rules | Not listed | |
| Shift scheduling | Rota with swaps | Core feature |
| Time tracking | Clock-ins + approval | Add-on on every plan |
| TOIL tracking | Not listed | |
| Payroll export | Xero/QuickBooks journal, CSV | Payroll integrations |
| UK bank holidays by nation | Not listed | |
| iOS & Android apps |
When I Work prices and features checked on wheniwork.com/pricing, 3 October 2026.
Build and publish rotas, assign shifts, and let employees see their schedule in the iOS or Android app. When you approve leave, TimeTally lists the shifts that need cover and who's free to take them, so managers always know who's covered.
Assign shifts, copy weeks, and publish rotas for your team in minutes
Statutory 5.6 weeks, pro-rata and bank holidays for each UK nation
Approve leave with full visibility of the rota — no surprise gaps in cover
Employees see their upcoming shifts, leave balances, and pending requests in one place — all from the iOS or Android app. No confusion about what shift they're on, no phone calls to find out.
When I Work is focused on scheduling, shift swapping and team messaging. TimeTally was designed specifically for UK employers managing leave, time tracking, and payroll compliance. See the full comparison matrix.
TimeTally gives you statutory leave calculations, TOIL tracking, bank holiday policies and approval workflows built in, designed around UK rules. Rota management and absence tracking are also included at no extra cost.
Automatically prorated for part-time and mid-year starters
Overtime tracked and converted to time off in lieu balance
Treat bank holidays as leave or give them as extra entitlement
When I Work lists payroll and POS integrations on every plan. TimeTally posts approved hours to Xero or QuickBooks — the go-to tools for UK small businesses — as a wages journal, with approved timesheets, overtime, and approved paid leave included in the export. Shift patterns feed directly into timesheet calculations.
