Staff app · iPhone, Android and web
TimeTally is an employee self-service app for teams who work shifts. Staff check their rota, swap a shift, book holiday with their balance in front of them, and clock in or send their timesheet, all from their own phone. You approve what needs approving, and stop answering the same three questions.
Self-service shouldn't mean losing control. Staff do the asking and the recording; anything that changes the rota, a balance or pay waits for you.
The staff app has a Time, a Leave and a Rota tab. If you don't use one of them, it isn't there, for the whole team or for one person.
Time
Leave
Rota
The gear at the top of the app opens their settings. Staff change their own password and can turn on two-step verification with an authenticator app. If you require it for everyone, they can't turn it off.
They pick which emails they get: timesheet approved, timesheet rejected, leave approved, leave rejected and rota published. If you let them, they also choose how they record time: clocking in and out, the timesheet form, or both.
Their name, email address and working hours stay with you, so nobody changes their own contract by accident. Staff see their hours, never their pay rate.
Staff change
You set
Type them in or import a CSV of your staff. Give each person their working week and leave allowance once.
Send each person an invite email. Or share a join link: people who use it wait until a manager approves them.
With their email and a password, or with Google or Apple, in the free app or a phone browser.
TimeTally covers the rota, leave and hours. If you need staff to download payslips or sign documents, keep the system that does that.
In the staff app
Not in the staff app
Real reviews from TimeTally customers
TimeTally has been excellent for our business… The system has saved us a significant amount of administration time.
Jordan IngoeCLI ManchesterSetup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.
Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.
Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.
The staff app is free to download. The account is one price per employee, with the rota, leave and timesheets all included.
After a 14-day free trial, no card needed to start. Billed monthly. A team of 15 is £45 a month.
A real person replies within 24 hours. No ticket queues, no bots.
A UK company, ICO regulated. Your data encrypted and never sold.
An employee self-service app lets staff do the everyday jobs that would otherwise go through a manager: checking their shifts, booking holiday, seeing their balance and recording their hours. In TimeTally staff do these in the Rota, Leave and Time tabs of a free phone app, and managers approve what needs approving.
They can see their published shifts and ask a colleague to swap, book leave and see their balance before they ask, book TOIL from their TOIL balance, clock in and out or fill in a timesheet, and submit the week. They can cancel a pending leave request, ask to cancel approved leave, and take a timesheet back while it is still waiting. They choose which emails they get and can turn on two-step verification.
Not in TimeTally. Staff can change their password, turn on two-step verification and choose their emails, but their name, email address and working hours are set by you. TimeTally doesn't keep addresses, phone numbers, bank details or emergency contacts, so there is nothing of that kind to update.
No. TimeTally doesn't run payroll, so there are no payslips or P60s in it. Approved hours leave TimeTally as a CSV file for your payroll, or as a wages journal in Xero or QuickBooks, and payslips come from your payroll software. Staff see their hours in TimeTally, not their pay rate.
By email. Staff get an email when you approve or reject their leave or their timesheet, when you publish the rota and choose to tell them, and, if you turn them on, reminders about a late timesheet. Each person can turn the decision and rota emails off. TimeTally doesn't send push notifications. Shift swap requests wait in the Rota tab.
No. The TimeTally app is free on iPhone and Android, but everything also works in a phone or computer browser with the same account. Staff sign in with their email and password, or with Google or Apple.
£3 per employee per month after a 14-day free trial with no card, and the staff app is free to download. The price covers the rota, leave, timesheets and clocking in, so a team of 15 is £45 a month. Managers are free while they don't record their own hours.
Still have a question? See all FAQs →
Book a demoThe Rota tab in full: shifts, breaks, notes and who's on.
Learn moreHow a swap goes from a colleague's yes to yours.
Learn moreThe Leave tab: booking days off with the balance in view.
Learn moreThe Time tab: hours from the phone to payroll.
Learn moreStart Shift and End Shift, with GPS if you want it.
Learn moreEvery calendar leave shows on, and who sees each one.
Learn moreAdd your team in the trial, publish a week, and see how many questions stop coming your way.
14-day free trial · No card needed · £3 per employee a month
