For craft bakeries, bakery shops and small bakery chains
TimeTally is a bakery staff rota for UK bakeries whose day starts in the dark. Plan bakers from 3am, pastry, the delivery round and the shop counter on one grid, see the early hours on timesheets, and let staff swap shifts and book holiday from their phones.
This is a bakery's week in TimeTally. The head baker and a second baker start at 03:00, pastry comes in at 05:00, the van leaves at 05:30 on the cafés round, and the shop opens at 07:00 with its own team. Sunday is short: one baker from 04:00 and the shop until 14:00. The Hours row adds up each day.
The bakehouse works through the night and finishes when the shop is busiest. Keep both on one grid with a role for each job, or give each its own rota and manager.
03:00 – 13:00
07:00 – 17:00
If your bakers get more for the hours before 6am, set overtime by time of day. Hours worked outside your normal times count as overtime on their timesheet, at your multiplier or a fixed rate, and an unpaid break comes off the normal hours first.
Overtime is counted on timesheets, so staff clock in on their phones or fill in the week. More on overtime tracking.
Jas · Tuesday03:00–11:00, 30m break
03:0006:0011:00
Normal times set to 06:00–18:00. 7h 30m paid.
Someone who regularly works at least 3 hours between 11pm and 6am is usually a night worker, with limits on average hours and a right to a free health assessment. A baker on 03:00 starts is likely to be one.
A swap goes to a colleague, then to you. Or post an open shift and pick from who says yes (web now, phone apps from their next update).
Approved holiday shows on the rota, so you don't plan a baker who's away. Staff book from the app and see their balance.
Staff see the published week on the free iPhone and Android app, and get it by email if you send it. There are no push notifications.
Real reviews from TimeTally customers
TimeTally has been excellent for our business… The system has saved us a significant amount of administration time.
Jordan IngoeCLI ManchesterSetup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.
Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.
Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.
It's the rota, clocking in, timesheets and holiday for your bakers and shop staff. Better to know where it stops before your trial.
A bigger food production site? See time tracking for manufacturing.
£3 per employee a month for the rota, clocking in, timesheets and holiday together. No setup fee, no contract.
What bakery owners and managers ask before they start.
Still have a question? See all FAQs
A bakery staff rota plans who bakes, who does the deliveries and who serves in the shop, from the first bake in the early hours to closing. In TimeTally the bakehouse and the shop sit on one week grid, each role in its own colour, with each person's hours and the day's total. Staff see their shifts on their phones, and it's £3 per employee a month.
Yes. Shifts can start at any time, including 03:00 or earlier, and end past midnight if they need to. Save the bakers' usual week as a template and copy it forward for up to 13 weeks, then change only what's different.
No. It doesn't track night-worker limits or health assessments. Rota analytics does list anyone with under 11 hours between shifts or more than six days in a row, and a rota rule can warn you when someone goes over the hours you set for a day or a week. Staying within the night work rules is still your call.
Yes, on timesheets. Set overtime by time of day with your normal times, such as 06:00 to 18:00, and hours worked outside them count as overtime at your multiplier or a fixed rate. A 03:00 to 11:00 shift with a 30-minute break then has 3 hours of overtime and 4 hours 30 minutes at the normal rate.
Yes. Keep them on one grid with a role for each job, or give each its own rota with its own manager. Each manager sees and changes only the people they look after, and one person can work on both.
No. It doesn't hold recipes, production plans, orders or wholesale rounds. It plans and records the people: the rota, clocking in, timesheets and holiday.
TimeTally is £3 per employee a month for the rota, clocking in, timesheets and holiday together, with no setup fee and no contract. A bakery with 8 staff pays £24 a month. There's a 14-day free trial and no card is needed.
Try TimeTally free for 14 days. Put the bakehouse and the shop on one rota, publish it to your team's phones and see the early hours on their timesheets. It's the same rota planner hundreds of UK businesses use, at £3 per employee a month.
14-day free trial · No credit card needed · Cancel anytime
