Rota Planning
Rota PlannerSchedule shifts and manage your teamTime & Attendance
Time TrackingTimesheets, clocking in, and moreView all features One plan · £3 per employee per month
For hostels, advice centres, charity shops and care services
TimeTally is charity rota software for the paid staff of UK charities that work in shifts. Give each service its own rota, cover nights and weekends, let staff take time off in lieu, and keep holiday on the same grid. Every pound counts, so it's £3 per employee a month with no setup fee.
This is a homelessness charity's week in TimeTally. The hostel is staffed around the clock, the advice centre opens on weekdays and two shops trade at the weekend. Every person's shifts and hours are on their row, and the Hours row adds up each day before you publish.
One rota per service
Make a schedule for each service. Each is planned and published on its own, so a change in the shop doesn't send the hostel team a new rota.
Early, late and night shifts every day of the year: 07:00–15:00, 14:30–22:30 and 22:00–08:00, with the handovers overlapping.
Hostel manager, support and night workers
Weekday sessions from 09:30, built once as a week template and copied forward.
Advice workers
Open six or seven days, with the shop managers sharing the weekend between them.
Shop managers and paid assistants
Plenty of charities give time back instead of paying overtime. TimeTally does either, by your rules.
Before you start
Everyone you add to TimeTally is billed at £3 a month from the day they're added, whether they've accepted the invite or not. There's no free volunteer seat and no volunteer management, so a volunteer on the rota costs the same as a member of staff.
That makes TimeTally a good fit for charities with paid shift teams (hostels, supported housing, care, advice services, shops with paid managers) and a poor one for a rota that's mostly volunteers. Managers who only manage, and don't record their own hours, aren't billed.
Real reviews from TimeTally customers
TimeTally has been excellent for our business… The system has saved us a significant amount of administration time.
Jordan IngoeCLI ManchesterSetup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.
Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.
Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.
It's the rota, holiday, clocking in and timesheets for your staff. Better to know where it stops before your trial.
Holiday for charity teams: leave management for charities. Running a care home? See care home rota software.
£3 per employee a month for the rota, timesheets, clocking in and holiday together. No setup fee, no contract, so it fits a grant that runs out.
Your paid team£3 each
9 people × £3£27 a month
Start your free trialWhat charity managers ask before they move the rota off the office noticeboard.
Still have a question? See all FAQs
Charity rota software plans the shifts of a charity's staff and shares them with the team. In TimeTally each service you run (a hostel, an advice centre, a shop, a helpline) can have its own rota, nights and weekends included. Holiday shows on the same grid, staff see their shifts on their phones, and their hours go on timesheets you approve. It's £3 per employee a month.
Only if you pay for them. Everyone you add to TimeTally is billed at £3 a month, volunteers included, because there's no separate free volunteer seat and no volunteer management. That's why we say it's for your paid staff. If most of your rota is volunteers, a volunteer tool will suit you better.
Yes. Make a schedule for each service. Someone can work on more than one, and once they have a shift on one schedule that day, the others show it and can't give them a second. Each schedule is published on its own, and a manager can be limited to the people they look after.
Yes. Turn on time off in lieu and choose how it's earned: from overtime at a rate you set, or flexi, where each approved timesheet is settled against the person's working pattern. You can set a limit and an expiry. Staff see their TOIL balance and book it like holiday.
Night shifts, yes: a shift can run from 22:00 to 08:00 and its hours count correctly. There's no sleep-in shift type or sleep-in rate, so a sleep-in is a shift you set up yourself and any flat payment for it is added in your payroll.
Yes, if you tag shifts and timesheets with a project for each funded service. Reports & Analytics shows the hours on each project, and you can export them as a CSV file. Our charity timesheet page covers funder reporting in detail.
TimeTally is £3 per employee a month for the rota, timesheets, clocking in and holiday together, with no setup fee and no contract. A charity with nine paid staff is £27 a month. There's a 14-day free trial and no card is needed.
Try TimeTally free for 14 days. Give each service its own rota, publish it to your team's phones and keep holiday and TOIL in one place. It's the same rota planner hundreds of UK businesses use, at £3 per employee a month.
14-day free trial · No credit card needed · Cancel anytime
