For dairy, arable, fruit and mixed farms
TimeTally is a farm staff rota for UK farms with early starts and staff who come and go with the seasons. Plan milking, field work and the farm shop on one grid, let staff clock in at the yard or the field, and let holiday build up from the hours seasonal and casual workers actually do.
This is a mixed farm's week in November in TimeTally. The herd is milked at 05:00 and 15:00, the farm hands start at 07:30, the shop opens six days and the Christmas tree yard opens at the weekend with seasonal staff. Each person's hours sit under their name, and the Hours row adds up each day.
A herdsperson's 05:00 and 15:00 milkings are one split shift: 7 hours worked, not 13 hours on the clock.
Save the week as a template and copy it forward for up to 13 weeks, then change only the days the weather changes.
Rota rules can warn you when someone goes over the hours you set for a week, or the day's cost goes past a figure.
Seasonal and casual workers
Pickers and casual hands rarely work the same week twice. Choose hours worked as the way leave builds up, and every approved timesheet adds holiday at 12.07% of the hours, rounded to the nearest whole hour.
12.07% is the default rate (5.6 weeks of holiday for every 46.4 weeks worked); you can set your own. The part of an hour that rounds away isn't carried to the next week. More on casual workers: zero hours contract software.
A picker's five weeksHoliday earned
83h 30m worked11h of holiday
Make each field, yard, shed or the farm shop a project. Put it on a shift and staff see where they're working; the hours they clock there are counted against it, so you can see the time each field or crop took.
Staff see the published week, and get it by email if you send it. There are no push notifications. More on the staff rota app.
Real reviews from TimeTally customers
TimeTally has been excellent for our business… The system has saved us a significant amount of administration time.
Jordan IngoeCLI ManchesterSetup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.
Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.
Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.
It's the rota, clocking in, timesheets and holiday for the people on your farm. Better to know where it stops before your trial.
Seasonal staff on a caravan or lodge park? See the holiday park staff rota.
£3 per employee a month for the rota, clocking in, timesheets and holiday together. Archive seasonal staff when they leave and they aren't billed. No setup fee, no contract.
What farm managers ask before the next season's workers start.
Still have a question? See all FAQs
A farm staff rota plans who works which shift on the farm and shares it with the team. In TimeTally you build the week on one grid: milking at 05:00 and 15:00, farm hands in the fields, the farm shop and seasonal staff at the weekend. Staff see their shifts on their phones, clock in at the yard or field, and their hours go on timesheets you approve. It's £3 per employee a month.
Yes. Choose hours worked as the way leave builds up, and each approved timesheet adds holiday at your rate, 12.07% by default, rounded to the nearest whole hour. A 40-hour week earns 5 hours and a 24-hour week 3; a week with no hours earns nothing. Workers see their balance and book holiday from the app.
Yes. Make each field, yard or site a project, and with GPS clock-in (£1 per employee a month extra) give it a location with a radius from 25 metres to 2 kilometres, so staff can only clock in for it when they're there. Where there's no signal, clock-ins can be kept offline and sent later, but not with GPS on, because the phone has to check where it is.
Set their last day, and when they've gone, archive them. Archived staff aren't billed and keep their records, and you can restore them if they come back next season. Everyone else is billed at £3 a month from the day they're added.
No. It doesn't hold labour provider or GLAA records, right-to-work or visa checks, or machinery, crop and livestock records. It's the rota, clocking in, timesheets and holiday for the people who work on the farm.
Yes. A shift can have two time slots, such as 05:00 to 09:00 and 15:00 to 18:00, so the rota counts the 7 hours they work, not the 13 hours from first milking to last. On the timesheet the afternoon is Shift 2 on the same day.
TimeTally is £3 per employee a month for the rota, clocking in, timesheets and holiday together, with no setup fee and no contract. Nine staff in November is £27 a month; take on six more for the picking season and it's £45 while they're on the team. There's a 14-day free trial and no card is needed.
Try TimeTally free for 14 days. Put your milking, field and shop shifts on one rota, publish it to your team's phones and let holiday build up from the hours they work. It's the same rota planner hundreds of UK businesses use, at £3 per employee a month.
14-day free trial · No credit card needed · Cancel anytime
