For caravan, lodge and holiday parks
TimeTally is holiday park staff rota software for UK caravan and lodge parks. Reception, housekeeping, maintenance, the club bar and the pool go on one rota, with a schedule for each team if you want one. Changeover crews, late bar shifts and seasonal staff from March to November all fit, and the whole team sees, swaps and books from their phones.
Changeover day
Guests leave at ten and the next ones arrive at four. In between, every caravan and lodge has to be turned round, and reception needs someone until the last car is in. This is Friday from the rota below.
Friday 6 NovemberOn shift
Build a week with your changeover crews in it, save it as a week template and copy it forward for up to 13 weeks.
The club bar's 18:00 to 00:30 is one shift on Friday, with its hours counted the same as any other.
Approved and waiting holiday shows on the rota on its days, so a changeover crew isn't one short by surprise.
Give each team its own schedule and manager. The housekeeping manager builds housekeeping's week; the bar manager sees only the bar.
Several parks? See multi-site rota software.
Most parks double their team for the season and shrink back in winter. TimeTally keeps hours, holiday and the bill right as people come and go.
Add them, give them a role, and they see their shifts on the free iPhone or Android app.
Each approved timesheet adds holiday at 12.07% by default, rounded to the nearest whole hour: 30 hours worked earns 4.
Set it ahead and they can't book holiday after it. They show as Left once it passes.
Archived staff aren't billed and can't sign in. Restore them next season with their history.
More on casual and seasonal teams: zero-hours contract software and hospitality rota software. Run a museum, zoo or theme park with the same busy summers? See the visitor attraction staff rota.
The clock-in screen, shown here for a building site. Yours names your park.
More on the clock-in app.
Real reviews from TimeTally customers
TimeTally has been excellent for our business… The system has saved us a significant amount of administration time.
Jordan IngoeCLI ManchesterSetup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.
Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.
Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.
It's the rota, holiday, clocking in and timesheets for your team. Better to know where it stops before your trial.
Build a week now in the free rota planner.
£3 per employee a month for the rota, holiday, clocking in and timesheets. Archived seasonal staff don't count. No setup fee, no contract.
What park managers ask before the season starts.
Still have a question? See all FAQs
Holiday park rota software plans who works which shift across the park and shares it with the team. In TimeTally reception, housekeeping, maintenance, the club bar and the pool go on the rota with each person's hours, and a shift can run past midnight. Each team can have its own schedule and manager. Staff see their shifts on their phones, swap them and book holiday, and it's £3 per employee a month.
Save your changeover day as part of a week template, with the housekeeping crew from 10:00 and reception until the last arrivals, and copy it forward for up to 13 weeks. If you're short, post the shift as an open shift on the housekeeping schedule: only housekeepers see it, they say whether they can do it, and you choose. Open shifts are on the website now and in the phone apps from their next update.
Yes. Make a schedule for each team, such as reception, housekeeping and the club bar, and give each manager the people they look after. Managers only see and change their own people. Someone who works in two teams can be on both schedules, and once they have a shift on one that day, the other can't give them a second.
Add them when they start and set their last day if you know it: they can't book holiday after it. When the season ends, archive them. They stop counting on your bill and can't sign in, and their timesheets and holiday are kept. Restore them next season and their history comes back with them.
Put them on holiday from hours worked. Each timesheet you approve adds holiday at your rate, 12.07% by default, rounded to the nearest whole hour, so 30 hours worked earns 4 hours. Year-round staff can stay on a yearly allowance; it's set person by person.
No. TimeTally doesn't read bookings, arrivals or which caravans need cleaning, and has no pitch or lodge management. You decide how many people a changeover needs; TimeTally makes sure they're on the rota, on their phones and paid for the hours they work.
TimeTally is £3 per employee a month, with no setup fee and no contract. Nine people in November is £27 a month; thirty in August is £90. Archived seasonal staff aren't counted. GPS clock-in is £1 per employee a month extra if you want it. There's a 14-day free trial and no card is needed.
Try TimeTally free for 14 days. Put every team on the park on its own schedule, save your changeover week, and publish it to their phones. It's the same rota planner hundreds of UK businesses use, at £3 per employee a month.
14-day free trial · No credit card needed · Cancel anytime
