For museums, zoos, castles, gardens and theme parks
TimeTally is a visitor attraction staff rota for UK attractions whose busy days are weekends and school holidays. Plan every area of the site on one rota or one for each team, bring in seasonal staff for the summer, and let casual staff build up holiday from the hours they actually work.
This is a wildlife park's week in November in TimeTally. Keepers work every day from 07:30, whether visitors come or not. The park opens Wednesday to Sunday, with admissions, the café and the gift shop staffed, casual staff at the weekend, and maintenance on the two closed days. Each person's hours sit under their name, and the Hours row adds up each day.
Give animal care and visitor services their own rotas if you like. Each manager sees and changes only the people they look after.
A rota rule can warn you when fewer people are on a day than you need, or a week's hours or cost goes past your figure, before you publish.
Post a shift nobody is on as an open shift (web now, phone apps from their next update), or let staff swap with a colleague, which you approve.
Museum, zoo and theme park staff scheduling
An attraction's year has a few shapes that come round again: the quiet winter week, the half-term week, the summer. Build each one once and reuse it.
Build a winter week, a half-term week and a summer week, and save each as a week template.
Drop a template onto the weeks it fits, up to 13 weeks at a time. Holiday already booked shows on the grid.
Add seasonal staff and they get an invite to the free iPhone and Android app, and their shifts when you publish.
Set their last day; holiday can't be booked after it. Archive them when they've gone and they aren't billed.
Casual and seasonal staff
Casual staff who work two weekends in winter and every day in August are owed holiday on what they actually work. Choose hours worked as the way leave builds up, and every approved timesheet adds holiday at 12.07% of the hours, rounded to the nearest whole hour.
12.07% is the default (5.6 weeks of holiday for every 46.4 weeks worked); you can set your own rate. The part of an hour that rounds away isn't carried over. More on casual workers: zero hours contract software.
Grace LeeAdmissions · casual
82h 30m worked11h holiday
Make each area a project: the gate, the café, the farm barn, the adventure playground. Staff see where they're working on their shift and clock in for it on their phone, so you can see the hours each area took.
Staff see the published week on the staff rota app, and get it by email if you send it. There are no push notifications.
Real reviews from TimeTally customers
TimeTally has been excellent for our business… The system has saved us a significant amount of administration time.
Jordan IngoeCLI ManchesterSetup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.
Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.
Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.
It's the rota, clocking in, timesheets and holiday for the people who run your site. Better to know where it stops before your trial.
Running one-off events or a festival? See event staff rota software. A caravan or lodge park? See the holiday park staff rota.
£3 per employee a month for the rota, clocking in, timesheets and holiday together. Archive seasonal staff when they leave and they aren't billed. No setup fee, no contract.
What operations and visitor services managers ask before the season starts.
Still have a question? See all FAQs
A visitor attraction staff rota plans who works where, and when, across the site: keepers or guides, admissions, the café and the shop, on open days and closed days. In TimeTally the week sits on one grid, or one rota for each team, and staff see their shifts on their phones. It's £3 per employee a month.
Yes, if your staff work shifts. TimeTally plans the people: animal care every day, visitor services on open days, the café, the shop and maintenance. Give each team its own rota if you like, and each manager sees only the people they look after. It doesn't sell tickets, take bookings or read visitor numbers.
Build each kind of week once, such as a winter week, a half-term week and a summer week, and save it as a week template. Apply it to the weeks it fits, up to 13 at a time, then change only what's different. Add seasonal staff before the holidays and set their last day for the end of the season.
Yes. Choose hours worked as the way holiday builds up, and each approved timesheet adds holiday at your rate, 12.07% by default, rounded to the nearest whole hour. A 30-hour half-term week earns 4 hours; a week with no shifts earns nothing. Staff see their balance and book holiday from the app.
Set their last day, and holiday can't be booked after it. When they've gone, archive them: archived staff aren't billed, keep their records and can be restored if they come back next year.
Yes. Make each area a project and staff pick it when they clock in, or switch to it when they move. With GPS clock-in (£1 per employee a month extra) a project can have a location with a radius from 25 metres to 2 kilometres, so staff can only clock in for it when they're there.
TimeTally is £3 per employee a month for the rota, clocking in, timesheets and holiday together, with no setup fee and no contract. Nine staff in November is £27 a month; take on eight seasonal staff for the summer and it's £51 while they're on the team. There's a 14-day free trial and no card is needed.
Try TimeTally free for 14 days. Put every area of your attraction on the rota, publish it to your team's phones and let casual staff build up holiday from the hours they work. It's the same rota planner hundreds of UK businesses use, at £3 per employee a month.
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