Rota Planning
Rota PlannerSchedule shifts and manage your teamTime & Attendance
Time TrackingTimesheets, clocking in, and moreView all features One plan · £3 per employee per month
For independent and small-chain pharmacies
TimeTally is pharmacy rota software for UK pharmacies. Pharmacists, technicians, dispensers and counter staff go on one week grid, each role in its own colour, and the rota warns you before you publish a day with no pharmacist on. Holiday shows on the same grid, staff see their shifts and swap them on their phones, and timesheets are included.
A pharmacy's week
Opening hours that run past a full-time day, a pharmacist needed whenever you're open, Saturdays to share and holidays to cover. This is how each one works in TimeTally.
Put your pharmacists in a Pharmacists department and add one rule: fewer than 1 on shift a day. A day without one shows a red line above the grid, and publishing asks you to fix it first or go ahead knowingly.
Save the shifts you always use, such as 08:45–13:30, 13:30–18:30 and 09:00–18:30, each with its role and break. A morning and an evening for the same person is one shift with two time slots.
Every row shows that person's shifts and hours for the week, so the Saturday that's always Hannah's is easy to spot. Save a normal week as a template and copy it forward up to 13 weeks.
Holiday shows on the rota on the days it falls, approved or still waiting. Approving it lists the shifts it leaves open and who is free to cover each one.
A row for each person and a column for each day. Click an empty day to add a shift, drag one to another day or another person, and the totals keep up as you go.
Pharmacist Each job role has its own colour and its own standard break, so a day's pharmacist cover reads at a glance. Filter the grid to one role when you want to check only that.
4 shifts | 36h Every person's shifts and hours for the week sit under their name, so you can check a part-timer's contract before you publish.
Hours 191h 30m The Hours row totals each day and the week, with unpaid breaks taken off. With pay switched on, a Cost row sits under it.
Sun Closed on Sunday? Leave the column empty. Open on Sunday mornings? Save a Sunday template once and it's two taps a week.
Rota rules
It counts the people with a shift that day, not the hours they cover, so a pharmacist who leaves at 2pm still counts for the whole day. Read the times too: the rule makes sure there is a pharmacist, you make sure it's the right hours. It doesn't know your opening days either: closed on Sundays, and Sunday is flagged too, so you publish anyway once you've checked.
Staff see their published shifts in the TimeTally app for iPhone or Android, or in a browser. When they need a change, it reaches you as a request you can say yes or no to.
Each person sees their own published shifts with times, role and any note. Seeing who else is on is a separate setting, off until you turn it on.
After publishing you choose whether to email the team; a week published again only emails the people whose shifts changed. There are no push notifications.
Staff clock in and out or fill in a timesheet, you approve it, and approved hours export to Xero, QuickBooks or a CSV file for payroll.
More on the staff side: the staff rota app and the staff holiday tracker.
Real reviews from TimeTally customers
TimeTally has been excellent for our business… The system has saved us a significant amount of administration time.
Jordan IngoeCLI ManchesterSetup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.
Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.
Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.
More than one branch?
Give each branch its own schedule. A relief pharmacist on two branches can't be booked at both on the same day, each branch publishes its own week, and a branch manager can be limited to their own staff. See multi-site rota software.
It's a rota, holiday and timesheet app for the pharmacy team. Better to know where the line is before your trial than after it.
Running a GP practice too? See GP surgery rota software. Hospital or clinic teams: healthcare rota software.
£3 per employee a month for the rota, holiday tracking and timesheets together. No setup fee, no minimum contract.
2 pharmacists£6
1 pharmacy technician£3
2 dispensers£6
2 counter assistants£6
7 people × £3£21
Start your free trialWhat pharmacy owners and managers ask before they move the rota off paper.
Still have a question? See all FAQs
Pharmacy rota software plans who works which shift in a pharmacy and shares it with the team. In TimeTally pharmacists, technicians, dispensers and counter staff go on one week grid, each role in its own colour, with shift templates for the hours you open. It warns you before you publish a day with no pharmacist on, shows holiday on the same grid, and staff see their shifts on their phones. It's £3 per employee a month, with holiday tracking and timesheets included.
It can warn you, not stop you. Put your pharmacists in a department (for example Pharmacists) and add a rule: fewer than 1 staff on shift a day. Any day with no pharmacist shift then shows a red line above the grid, and publishing asks Publish anyway or Go back and fix it. The rule counts people with a shift that day, not the hours they cover, so a pharmacist leaving at 2pm still counts for the whole day: read the times as well. It also doesn't know your opening days, so if you close on Sundays, Sunday shows as a day with no pharmacist too.
No. TimeTally is a staff rota, holiday and timesheet app. It doesn't keep the responsible pharmacist record, check anyone's GPhC registration or store qualifications, and it doesn't connect to your PMR or any NHS system. The rota shows who was planned to work; the responsible pharmacist record stays where you keep it now.
TimeTally doesn't find, book or pay locums, and there are no locum invoices. Some pharmacies add a regular locum as a person so their days show on the rota beside everyone else's; anyone you add counts as one person on the bill, like an employee.
Yes. A dispenser can ask a colleague to swap a shift in the app; the colleague accepts, then a manager approves it before the rota changes. Staff book holiday from the same app and see their balance as they book. Every request waits for a manager, and approved and pending holiday shows on the rota.
Yes. Give each branch its own schedule and add the relief pharmacist to each. They can't be booked at two branches on the same day: a day already taken at one branch shows that branch's name on the other's grid. Each branch's week is published on its own, and a branch manager can be limited to their own staff.
TimeTally is £3 per employee a month, with no setup fee and no minimum contract. A pharmacy with two pharmacists, a technician, two dispensers and two counter assistants is 7 people, which is £21 a month. That covers the rota, holiday and sickness tracking and timesheets. There's a 14-day free trial and no card is needed.
Try TimeTally free for 14 days. Put your pharmacists, technicians, dispensers and counter staff on one grid, add the pharmacist rule, and publish the week to their phones. It's the same rota planner hundreds of UK businesses use, at £3 per employee a month.
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