Manage annual leave for cleaning teams spread across multiple client sites. Replace paper forms with a simple system that keeps your leave management organised across every contract. Works alongside your cleaning services timesheets.
While your cleaners request time off from the mobile app, office managers and administrators get a full desktop view. See the calendar, pick dates, and select the leave type — all in one screen. Every booking updates balances automatically and shows instantly on the team calendar.
Cleaning businesses need more than just annual leave and sick leave. With TimeTally, you can create unlimited custom leave types — training days, client cancellation days, unpaid leave, or anything else your policies require. Each type gets its own colour on the team calendar.
Colour-coded by absence type
Instantly see whether someone is on annual leave, off sick, in training, or on unpaid leave from the calendar view
Automatic pro-rata for part-time staff
TimeTally calculates the correct pro-rata entitlement for every contracted hours pattern without a spreadsheet
Export for payroll and reporting
Export leave data via CSV, or sync with Xero or QuickBooks for seamless payroll processing
The team calendar gives area managers a single view of all leave across the whole business. See annual leave and sickness side by side so you can plan cover at every site with confidence.
Filter by team or location to check coverage at any individual client site before approving leave
Annual leave, sick leave, and custom absence types all visible on one calendar with colour coding
Check the calendar before approving leave to make sure every client site has sufficient cover
View the team calendar and approve requests on the go via the iOS app — no need to be at a desk
Managing leave with paper forms or spreadsheets creates real problems for cleaning companies. Here is what we hear from cleaning businesses before they switch to a staff holiday tracker.
Most cleaning staff work part-time hours. Calculating correct UK statutory pro-rata entitlement for each worker manually is time-consuming and error-prone.
Cleaning companies serve multiple client locations. Without a central system, knowing who is off at which site is nearly impossible.
The cleaning sector has high turnover. Manually recalculating mid-year entitlements for every starter and leaver wastes hours each month.
Cleaners rarely sit at a computer. They need a mobile-first system where they can request leave from their phone between shifts.
An uncovered cleaning contract means an unhappy client. Managers need to see coverage before approving any leave request.
TimeTally costs just £2 per employee per month with no setup fees. For a team of 20 cleaners that is £40 per month — affordable for any cleaning business.
Cleaning staff can see exactly how much leave they have remaining from their phone — no more calling the office to ask. Balances update automatically when requests are approved, so everyone always has the correct figure.
This is especially valuable for part-time cleaners who are often unsure how many days they are entitled to. TimeTally shows their pro-rata entitlement, how much has been taken, and how much remains — all in one clear view.
Tip: Encourage staff to check their balance before submitting a request. This reduces rejected requests and keeps the approval process smooth for managers.
TimeTally's team calendar gives you a single view of all leave across your entire workforce. You can filter by team or location to see who is off at each client site, making it straightforward to identify coverage gaps before they become a problem. Managers can check availability by site before approving any leave request.
Yes. TimeTally automatically calculates pro-rata holiday entitlement based on each employee's contracted hours. Whether someone works 16 hours a week across three mornings or has a variable pattern, the system works out their correct UK statutory entitlement. You can also include or exclude bank holidays from the calculation.
TimeTally supports multiple managers and approval workflows. You can assign each member of staff to a specific manager so leave requests are always routed to the right person. Each manager only sees the staff they are responsible for, keeping things simple.
Yes. TimeTally has an iOS app that lets employees submit leave requests from anywhere. Cleaning staff do not need to visit the office or find a computer — they can request time off from their phone during a break. Managers get a notification and can approve or reject instantly.
Adding and removing employees in TimeTally takes seconds. When a new member of staff joins, you set up their profile, contracted hours, and start date and TimeTally automatically calculates their pro-rata entitlement for the remainder of the leave year. When someone leaves, their record is archived for reference.
TimeTally works for businesses of all sizes. At £2 per employee per month with no setup fees or long-term contracts, it is affordable for a team of five just as much as a workforce of two hundred. There is no minimum user requirement — you only pay for the employees you add.
