TimeTally - Time Tracking & Timesheet Software for UK Small Businesses

Name: TimeTally
Availability: InStock
Author: TimeTally

Streamline your workforce management with TimeTally. Track hours, approve timesheets, manage holidays, and automate payroll—all in one powerful, intuitive platform designed specifically for UK small businesses.

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Why Choose TimeTally for Your Business?

TimeTally is the complete time tracking and leave management solution designed specifically for UK small businesses. Our platform helps you save an average of 5 hours per week on payroll processing, reduce costly timesheet errors, and stay compliant with UK employment regulations including the Working Time Regulations 1998.

Whether you're managing a construction crew of 10, a hospitality team of 50, or a growing consultancy, TimeTally makes workforce management effortless. Unlike complex enterprise systems, our software is built for UK SMEs—setup takes just 5 minutes, and you can start tracking employee hours immediately. No technical expertise required, no lengthy training sessions needed.

Stop chasing late timesheets. Automatic reminders ensure your team submits on time, eliminating the weekly scramble before payroll. Managers approve timesheets in seconds from any device, and you get instant visibility into labor costs across projects, departments, or job sites.

Eliminate payroll errors. Manual timesheet calculations lead to costly mistakes. TimeTally automatically calculates hours worked, overtime, and break deductions, ensuring accurate wage calculations every time. Export approved hours directly to Xero, QuickBooks, or Excel—no more double-entry or spreadsheet formulas.

Perfect for UK businesses. We understand UK employment law. TimeTally includes pre-loaded UK bank holidays for England, Wales, Scotland, and Northern Ireland, automatic statutory leave calculations, and Working Time Regulations monitoring. Your data stays in UK data centres for GDPR compliance.

Trusted by UK Businesses Across Industries

Construction firms use TimeTally to track hours across multiple job sites, calculate accurate project costs, and ensure overtime compliance for on-site workers.

Healthcare providers manage complex shift patterns, track bank and agency staff hours, and maintain audit trails for CQC compliance.

Hospitality businesses handle variable staff schedules, split shifts, and seasonal workers with flexible timesheet templates.

Consultancies and agencies track billable hours per client project, ensuring accurate invoicing and profitability analysis.

Key Features

Employee Time Tracking

Track employee hours with our intuitive calendar interface. Employees can clock in/out, log hours, and submit weekly timesheets with just a few clicks.

Timesheet Approval Workflow

Review and approve timesheets in seconds. Get instant notifications for pending submissions and manage approval workflows seamlessly from any device.

Leave & Holiday Management

Manage annual leave, sick days, and holiday requests in one centralized system. Automatic UK bank holiday tracking included.

Automated Payroll Processing

Calculate wages automatically based on hourly rates and approved hours. Export payroll data to Excel, Xero, or QuickBooks with one click.

Real-Time Reporting & Analytics

Visualize workforce trends, track overtime, and monitor labor costs with comprehensive charts and reports. Make data-driven decisions.

Mobile-Friendly

Works seamlessly on desktop, tablet, and mobile devices. Your team can log hours from anywhere, anytime.

How It Works - Get Started in Minutes

Create Your Account (30 seconds): Sign up for free with just your email address. No credit card required for the trial, no hidden fees, and no contracts. You can invite unlimited managers and administrators at no extra cost.
Configure Your Organization (2 minutes): Set your working week, define overtime thresholds, and create custom leave types. Import employees from CSV or add them manually with their hourly rates, departments, and working patterns. TimeTally automatically calculates pro-rata holiday entitlements for part-time staff.
Employees Track Their Time (under 1 minute per week): Your team receives an email invitation to access their personal dashboard. They simply fill in start times, end times, and breaks for each day of the week. The system automatically calculates total hours and flags any overtime. Employees can add notes to explain any unusual entries, track time across multiple projects, and submit their timesheet with one click.
Review and Approve (seconds per timesheet): Managers get instant notifications when timesheets are submitted. Review entries, check for anomalies, and approve or reject with optional feedback. Bulk approval lets you process multiple timesheets simultaneously. All changes are logged with a complete audit trail.
Process Payroll Instantly: Export approved timesheets to Excel, Xero, or QuickBooks with employee hours, overtime, and wage calculations already done. No more manual data entry or formula errors. Integration with major UK payroll providers ensures seamless wage processing.

Most businesses are fully operational within their first 5 minutes on TimeTally. Our onboarding wizard guides you through every step, and our UK-based support team is available via email and phone if you need help.

UK Compliance & Data Security

TimeTally is built to meet UK employment law requirements and data protection standards. Every feature is designed with compliance in mind:

HMRC-Compliant Records: Maintain detailed audit trails for every timesheet change, meeting HMRC requirements for wage and hour records.
Working Time Regulations 1998: Automatic monitoring alerts you if employees exceed maximum weekly hours or miss required rest breaks.
GDPR Compliant: All employee data is encrypted in transit and at rest. Data is stored in UK data centres and never shared with third parties. Employees can request their data or deletion at any time.
Statutory Holiday Calculations: Automatic calculation of the 5.6 weeks statutory minimum, including part-time pro-rata adjustments and carryover rules.
Right to Work Compliance: Optional document upload for right to work checks, keeping records centralized and audit-ready.

Free Tools & Resources

Frequently Asked Questions

How does TimeTally help with payroll management?

TimeTally automatically calculates wages based on approved timesheets and hourly rates. You can export comprehensive payroll reports to Excel with a single click, making it easy to process payments or import into your accounting software.

Can employees submit timesheets on mobile devices?

Yes! TimeTally is fully responsive and works seamlessly on all devices. Employees can submit timesheets from their phone, tablet, or computer with the same easy-to-use interface.

How secure is my data?

We take security seriously. All data is encrypted in transit and at rest. We use enterprise-grade security measures and comply with industry standards to ensure your information is protected.

Can I track overtime hours?

Absolutely! TimeTally automatically tracks and calculates overtime hours based on your organization's policies. You can set custom overtime thresholds and multipliers, and all overtime is clearly visible in reports and payroll exports.

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