Manage employee holidays, bank holidays, and every type of absence in one system designed for UK employment law. Automatic statutory entitlement calculations, self-service holiday booking, one-tap approvals, and a team calendar that shows who's off at a glance. Part of TimeTally's complete leave management platform — including timesheets at no extra cost.
The holiday booking interface shows employees their calendar, their remaining entitlement, and which dates their colleagues have already booked. They select dates, choose the leave type, add an optional note, and submit in a few clicks. Available on desktop and the iOS app — employees can book from anywhere. The request goes instantly to their manager for approval with no paperwork, emails, or delays.
Select dates from an interactive calendar. Bank holidays highlighted automatically so employees don't accidentally book them
See colleagues' booked holidays on the same calendar. Choose dates with the best coverage before submitting
Book holidays from the iOS app on the go, or from the full desktop interface. Same experience on both
Whether you have 5 employees or 500, TimeTally handles the complexity of UK holiday entitlement so you don't have to
28-day statutory minimum, pro-rata for part-time, and 12.07% accrual for irregular workers — all calculated automatically
Different bank holiday calendars for England & Wales, Scotland, and Northern Ireland. Assign each employee to the right region
One-tap approvals from the mobile app or desktop. Managers never need to hunt through emails for holiday requests
Employees select their holiday dates from a 3-month interactive calendar, with bank holidays highlighted and colleagues' existing bookings visible. The system shows the remaining balance before and after the request — so employees never accidentally request more than their entitlement. Works on mobile and desktop, submitted in seconds.
Every business has its own types of leave beyond standard annual holiday. TimeTally lets you create unlimited custom leave types — sick leave, compassionate leave, maternity and paternity, study leave, TOIL, and any other category your company uses. Each type gets its own colour, icon, and allowance. Track sick leave, maternity leave, and everything in between in the same holiday management system.
Create as many leave types as your business needs. No restrictions on the number of categories you can track
Set different allowances for different leave types. Some employees may have higher contractual holiday than the statutory minimum
Monitor absence patterns with the Bradford Factor built in. Flag high-absence employees for manager attention
The "Who's Off This Week" widget gives managers an instant summary of upcoming holiday without navigating to the full calendar. Start the week knowing exactly who's on leave, who's back later in the week, and how many staff are available. Essential for planning meetings, assigning tasks, and ensuring customer-facing roles have adequate cover. Connects to the full staff holiday tracker for longer-term planning.
See every employee on holiday this week with their return date. Updated in real time as new requests are approved
Requests still awaiting approval are shown separately so managers know what's confirmed and what's still pending
Configure minimum staffing levels and receive alerts when approved leave would take you below the threshold
Everything you need to manage employee holidays in compliance with UK employment law
28 days for full-time workers. Pro-rata for part-time. Automatic calculations for all employee types. Holiday calculator included.
England, Scotland, and Northern Ireland bank holidays built in. Automatically excluded from leave bookings if configured.
Employees request holidays from the iOS app or any browser. Instant notifications and one-tap approvals for managers.
Annual leave, sick leave, TOIL, compassionate leave, and any custom types your business needs — all in one system.
Full team visibility of all approved holiday. Managers and employees see who's off when to plan around absences.
Holiday management plus online timesheets in one system. No separate software, no data silos between hours and absence.
Holiday tracking, timesheets, and payroll export — all for one affordable price.
UK holiday entitlement guides for employers
Calculate UK holiday entitlement for any employee — full-time, part-time, or irregular hours
Calculate nowSee every employee's holiday in one view. Plan around busy periods and manage coverage
Learn moreThe complete leave management platform — annual leave, sick leave, TOIL, and more
View featuresHoliday management software is a digital system that handles the complete process of employee holiday entitlement, booking, approval, and tracking. It replaces spreadsheets and email chains with a self-service system where employees request holidays online, managers approve in one click, and balances update automatically. Good holiday management software also handles UK-specific requirements like bank holidays, pro-rata calculations, and the statutory minimum entitlement.
TimeTally includes built-in bank holiday calendars for England & Wales, Scotland, and Northern Ireland. You assign each employee to the appropriate region, and their calendar automatically shows the correct bank holidays. You can configure whether bank holidays count as part of the 28-day statutory entitlement or are provided on top. TimeTally also supports custom company closure days.
Yes. TimeTally supports different bank holiday calendars for employees in England & Wales, Scotland, and Northern Ireland. If you have staff across all three regions, each employee gets the right bank holidays for their location. This is essential for businesses with offices or workers across the UK nations.
Sick leave is tracked as a separate leave type in TimeTally. Managers can log sick days on behalf of an employee, or employees can self-report via the app. Sick leave is shown separately from annual leave on the team calendar and in reports. TimeTally also tracks Bradford Factor scores for absence management, and has a dedicated sick leave tracker for monitoring patterns over time.
Yes. Each employee can have their own holiday allowance in TimeTally. You can set a default company-wide allowance and then override it for individual employees. For example, senior staff who have contractual entitlement above the statutory minimum can have their higher allowance set individually. Part-time employees have their allowance pro-rated automatically based on their working days.
When an employee leaves, TimeTally shows exactly how much holiday they've taken and how much remains from their pro-rated entitlement up to their last day. Any unused holiday must typically be paid out in the final wage. TimeTally's reports make this calculation straightforward — you can see the exact balance owed at any date. For complex calculations, our free pro-rata holiday calculator can help verify the figures.
Yes. Because all holiday must go through the formal request and approval process in TimeTally, employees cannot take time off without a corresponding approved entry. Managers see immediately if an employee is absent without an approved holiday request. The system also tracks Bradford Factor scores, which helps identify employees with high rates of short-term absence that may indicate a pattern of unauthorized or unreported absences.
