Track employee hours in real-time with one-tap mobile clock-in, automatic calculations, and instant syncing across all devices. Under the Working Time Regulations 1998, UK employers must keep adequate records of hours worked — TimeTally makes this effortless.
Employees open the clock-in app and tap Start Shift. The timer runs in the background, tracking hours, breaks, and overtime automatically. No forms to fill in, no end-of-week guessing. When the shift ends, tap End Shift and the hours are instantly logged.
See elapsed time in real-time with a running timer that tracks your entire shift
Clock-in/out times flow directly into weekly timesheets — no double entry
Start and end breaks with a single tap — automatic deduction from total hours
Managers get instant visibility into who has submitted hours, who still needs to, and total hours worked per employee. No more chasing timesheets or waiting until Friday to find out who worked what. Approve timesheets with one click.
See which employees have submitted timesheets and who needs a reminder
Review and approve timesheets individually or in bulk from any device
Employees get email reminders when timesheets are due — with reward points for on-time submission
Manual time tracking causes payroll errors, wastes admin hours, and leaves gaps in the records UK employers are legally required to keep under the Working Time Regulations 1998.
Employees log a full week in under a minute on mobile — no forms, no paperwork
Total hours, overtime, and breaks calculated instantly — no manual maths or spreadsheets
Every entry timestamped and tracked — HMRC-compliant records under the Working Time Regulations
Employees log start time, end time, and breaks — total hours are calculated automatically. Add notes for context, track time across multiple projects, and submit the whole week in one go.
Total hours, overtime, and break deductions calculated instantly — no manual maths
Track hours against specific projects or clients for accurate billing and resource allocation
Submit timesheets online from phone, tablet, or computer — works everywhere with instant sync
Once timesheets are approved, export hours directly to Xero, QuickBooks, or CSV. Select employees, choose the period, and export with one click. No more re-keying hours into payroll software.
Export to the UK's most popular payroll systems with one click
Export by week or by month — match your payroll cycle
Regular and overtime hours calculated and exported separately
All the tools UK businesses need to track hours accurately and meet employer obligations under the Working Time Directive
One-tap clock in from any smartphone. No hardware needed.
Track hours against specific projects or clients for accurate billing and resource allocation.
Managers approve timesheets with one tap. Employees get notified instantly.
Overtime calculated automatically based on your thresholds. Track against the 48-hour WTR limit.
Every entry timestamped and logged with notes. HMRC-compliant records under the Working Time Regulations 1998.
Changes sync instantly across all devices. Managers always see up-to-date hours.
Expert guides to help you track employee time effectively and stay compliant
UK working time rules, the 48-hour limit, and employer record-keeping obligations
Read guideBest practices for tracking time with distributed and mobile teams
Read guideExport tracked hours directly to Xero, QuickBooks, and other UK payroll systems
View integrationsThe Working Time Regulations 1998 impose specific obligations on UK employers to monitor working hours, rest breaks, and weekly limits. Inadequate time tracking exposes businesses to HMRC enforcement and employee claims.
Under the Working Time Regulations 1998, workers cannot be required to work more than an average of 48 hours per week, calculated over a 17-week reference period (or 52 weeks for certain sectors). This is an average, not an absolute weekly cap — some weeks can exceed 48 hours if others fall below. Employers must keep adequate records to demonstrate compliance. Breaching this limit can result in Health and Safety Executive enforcement action, including improvement notices and prosecution in serious cases.
Workers can opt out of the 48-hour limit by signing an opt-out agreement, but it must be voluntary and the worker can withdraw with seven days' notice (or longer if agreed). Employers cannot make opting out a condition of employment or subject workers to detriment for refusing. Despite opt-outs, employers must still keep time records. Tribunal cases frequently challenge whether opt-outs were truly voluntary — documented time tracking demonstrates you monitored hours even where opt-outs existed.
Night workers (those who regularly work at least three hours between 11pm and 6am) are subject to a stricter limit: an average of 8 hours in any 24-hour period, with no opt-out available. This applies across all industries. Night workers must also receive free health assessments. Employers in sectors with particularly hazardous night work face an absolute 8-hour limit per shift with no averaging. Detailed night shift time tracking is essential to demonstrate compliance.
Workers are entitled to a 20-minute uninterrupted rest break if working more than six hours in a day, plus 11 consecutive hours of rest between shifts, plus a 24-hour rest period each week (or 48 hours per fortnight). These are minimum entitlements — contracts can be more generous. Employers who fail to provide adequate rest face worker-initiated claims to employment tribunals. Time tracking systems must record break times to demonstrate rest break compliance, particularly for shift workers where break patterns vary.
The Health and Safety Executive enforces the Working Time Regulations through workplace inspections and can issue improvement notices requiring immediate action. HMRC also has enforcement powers, particularly where breaches affect National Minimum Wage compliance (e.g., unpaid hours pushing pay below NMW). Penalties include prosecution (fines up to £20,000 in magistrates' court, unlimited in crown court) and public naming. Adequate time tracking records are the primary defence against enforcement action.
The Working Time Regulations apply equally to mobile, remote, and office-based workers. Employers cannot avoid their obligations simply because workers are difficult to monitor. For drivers, separate EU drivers' hours rules apply. For remote workers, employers must implement systems that allow hours to be recorded accurately. This might include mobile time tracking apps with GPS verification. Tribunals are unsympathetic to employers who claim they "couldn't track" remote workers' hours.
Two ways: employees can clock in and out using the mobile app with one tap, or they can manually enter start/end times for each day of the week. Both methods feed into the same timesheet that managers review and approve.
Yes. You set your overtime thresholds and TimeTally calculates regular and overtime hours automatically. This helps you monitor compliance with the Working Time Regulations 1998, which require employers to ensure workers don't exceed the 48-hour weekly average.
Yes. Employees can log hours against specific projects or clients. This gives you accurate data for billing, resource allocation, and project costing. Each day's entry can be assigned to a different project.
Once timesheets are approved, go to the Pay page and select your payroll system (Xero, QuickBooks, or CSV). Choose the period and employees, then click export. Hours flow directly into your payroll software — no re-keying needed.
Yes. TimeTally has a native iOS app available on the App Store. Employees can clock in/out, submit timesheets, and book time off from their phone. Managers can review and approve timesheets from anywhere.
Under the Working Time Regulations 1998, employers must keep adequate records of hours worked. TimeTally creates an automatic, timestamped audit trail of all time entries, approvals, and modifications. This provides the records HMRC expects without manual record-keeping.
Yes. The manager dashboard shows submission status at a glance — green for submitted, red for missing. You can send automated reminder emails to employees who haven't submitted. Most teams achieve 95%+ on-time submission.
£2 per employee per month. This includes mobile clock-in, automatic timesheets, manager approvals, payroll export, and the complete audit trail. No setup fees, no hardware costs, no long-term contracts. Free for 14 days.
Real reviews from TimeTally customers
“Setup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.”
S.M.
“Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.”
J.T.
“Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.”
R.K.
