Track time off in lieu for production workers, supervisors, and factory staff. Manage TOIL from shift extensions, production overruns, and weekend working — automatically and accurately.
TimeTally keeps TOIL tracking alongside annual leave and shift timesheets in one system — so production managers always know who's available.
Shift patterns, production demands, and rotating crews create TOIL complexities that spreadsheets can't handle reliably.
When output targets push workers past their shift end, extra hours are worked but rarely formally logged as TOIL — leading to disputes and resentment.
Workers on rotating days, lates, and nights accumulate hours at different rates. Calculating the correct TOIL entitlement across patterns is error-prone without automation.
Production lines need minimum staffing to operate. Managers can't approve TOIL without knowing who's already off — but spreadsheets don't show this clearly.
Christmas, seasonal peaks, and product launches push workers to accumulate large TOIL balances. Without caps and expiry rules, these become a hidden liability.
Temporary and agency staff often work significant overtime but have no formal TOIL tracking — leading to confusion about entitlements and ad-hoc arrangements.
Managers juggle spreadsheets for shift rotas, a different system for leave, and paper records for TOIL — creating gaps and inconsistencies across the three.
Production workers check their TOIL balance and submit requests from any smartphone. Line managers receive the request instantly and can approve or decline — no paperwork, no delays, no lost notes.
Works on any smartphone
No desktop needed — workers submit TOIL requests from the factory floor or break room
Approve with production cover in mind
Managers see team availability before approving — preventing line crew from falling below minimum levels
Full records for every worker
Every TOIL accrual, request, and approval is stored permanently — useful for HR audits and payroll
See TOIL bookings, annual leave, and sick leave together. Line managers check production coverage before approving any TOIL request — keeping crews at safe operational levels.
TOIL, annual leave, and sick leave on one calendar for a complete production picture
See how many workers are already off before agreeing to more TOIL time away
Export absence records for payroll, WTR compliance, or HR reporting at any time
Set accrual rates, caps, and expiry periods that reflect your employment contracts and collective agreements. Configure separate TOIL types for day shifts, night shifts, and weekend work — each applied automatically.
Pair TOIL management with shift timesheet tracking and manufacturing leave management for a complete workforce system.
Useful for manufacturing teams: Create a separate TOIL type for bank holiday working (e.g. 2:1) and set a 3-month expiry to prevent balances becoming unmanageable after busy production periods.
One price. Every feature. No surprises.
Shift workers log their hours in TimeTally's timesheet. When actual hours exceed contracted hours for a shift pattern, the excess can be approved as TOIL by a line manager. Your TOIL accrual rate — for example 1:1 or 1.5:1 for weekend shifts — is set once in your policy and applied automatically.
Yes. You can create separate TOIL leave types in TimeTally — for example 'Standard Overtime TOIL' (1:1) and 'Night Shift TOIL' (1.5:1) — each with their own rate, cap, and expiry period. Managers assign the correct type when approving accruals.
Managers see the full team calendar before approving TOIL requests. You can check how many workers are already off on any given day before agreeing to more TOIL leave — ensuring production lines remain staffed.
Yes. Your TOIL policy settings include a maximum balance cap and an expiry period. For example, you can set TOIL to expire if not taken within 3 months, preventing large balances building up during peak production periods.
Yes. Agency and temp workers can be added as employees in TimeTally with their own TOIL policies, tracked separately from direct employees. All balances and requests are stored permanently for accurate records.
TimeTally is £2 per employee per month, all features included. There's no minimum team size — it works for a small family-run workshop of 5 people or a large production facility with hundreds of workers.
