Build your weekly rota in minutes, publish it instantly, and let every employee see their shifts on their phone. TimeTally combines rota management with leave tracking and timesheet software — all in one simple platform.
Building a staff rota on a spreadsheet and sharing it on WhatsApp might work for five people — but as your team grows, the cracks quickly show.
When a rota changes, some staff see the update and some don't. Last-minute no-shows because someone had an old version of the schedule cost UK businesses thousands every year.
Approving a holiday request without checking the rota means you can end up short-staffed on a busy day. When both systems are the same, that never happens.
Copying and pasting last week's schedule, adjusting for absences, and reformatting for print takes hours a manager could spend on more important work.
A rota tells you who was scheduled. Without timesheets linked to it, you have no record of who actually worked — and no accurate data for payroll.
Create shifts, set start and end times, and assign them to employees directly from the rota management view. Set shifts to repeat daily or weekly so you're not rebuilding the same schedule from scratch every time. Once published, every employee sees their schedule immediately.
See every employee's shifts laid out across the week in a clear grid. Spot gaps and coverage issues instantly before publishing the rota.
Set up repeating shifts so your standard weekly pattern is always pre-populated. Just adjust for holidays, absences, and cover before publishing.
Publish your rota with one click. Every employee receives a notification and can view their full schedule in the TimeTally app immediately — no printing, no messages required.
No more photographing the paper rota on the noticeboard. Every employee logs into the TimeTally app and sees exactly which shifts they're scheduled for — with dates, start times, and end times. Changes appear instantly, and employees are notified every time the rota is updated.
When you update a shift, every affected employee sees the change in real time. There is no risk of someone turning up for a shift that's been cancelled.
Employees can see their rota and submit leave requests from the same app. They know exactly which shifts are affected when they book time off.
After a shift, employees submit their actual hours against the scheduled slot. Managers approve them in the same system — giving you a complete record of scheduled versus actual hours.
When leave management and rota planning are in the same platform, approved absence automatically appears on the same calendar as scheduled shifts. You can see immediately if a shift is going to be short before it happens — and plan cover in advance instead of scrambling on the day.
See exactly who else is already off before approving a holiday request — preventing understaffed shifts before they happen.
The combined view of who is off and who is scheduled lets you plan cover proactively — not reactively.
Employees using TOIL see their banked time and booked days in the same calendar as their shifts.
Any business that runs shift-based schedules benefits from a proper rota system. TimeTally is used by UK businesses across a wide range of industries.
Pubs, restaurants, and hotels with split shifts, evening cover, and weekend rotas.
Learn more24/7 care settings with day, night, and waking-watch shift patterns.
Learn morePart-time staff, weekend teams, and seasonal scheduling during peak trading.
Learn moreSite crew scheduling with early starts, project-based patterns, and multi-site operations.
Learn moreDay and night shifts, rotating patterns, and production line coverage planning.
Learn more24/7 site coverage, overlapping handover shifts, and bank holiday rostering.
Learn moreUnlike standalone rota apps, TimeTally combines your scheduling, absence management, and timesheet approval into a single system — so nothing gets lost between tools.
Build weekly shift schedules, assign staff, set recurring patterns, and publish instantly. Free download of our shift rota template also available.
Annual leave, sick leave, and custom absence types all managed in the same calendar as the rota.
Employees submit actual hours worked. Managers approve via the timesheet approval flow — with full records for payroll.
Overtime from shift extensions automatically converts to TOIL credit. Balances are tracked and employees can book time off against accrued hours.
Export hours directly to Xero, QuickBooks, or CSV. No manual re-entry of hours worked — approved timesheets feed straight into payroll.
Employees view shifts, submit timesheets, and request leave all from their phone. Managers approve requests from anywhere — no desktop required.
Standalone rota software gives you scheduling — but it doesn't include leave management or timesheets. You end up paying for three separate tools and managing data across all of them. TimeTally combines everything in one platform at a single price.
Rota management, leave, and timesheets — one price, all included.
Billed monthly. Cancel anytime.
No credit card required
Tools and guides to help you build better rotas and manage your team more effectively.
Download a free rota template to plan your weekly shift schedule while you get set up with TimeTally.
Download freeSee how TimeTally handles employee scheduling across departments, locations, and working patterns.
Learn moreManage day-to-day shift operations — approvals, timesheets, and tracking — alongside your rota planning.
Learn moreYou create shifts in the rota management view, assign them to employees, and set whether they repeat on a daily or weekly basis. Once your rota is built, employees can immediately see their assigned shifts in the app. You can build a week-long rota for your whole team in a matter of minutes.
Yes. Employees log in to the TimeTally iOS app and can immediately see every shift assigned to them — including dates, start times, and end times. There is no need to print rotas or send them via WhatsApp. Any changes you make are reflected in the app instantly.
Yes. TimeTally combines rota management with timesheet tracking in one platform. Employees submit their actual hours worked, which are compared against their scheduled shifts. Managers approve timesheets alongside the rota — giving you a complete picture of scheduled versus actual hours.
Yes. When creating shifts in TimeTally, you can set them to repeat on a chosen schedule — for example, a recurring Monday-to-Friday pattern or a rotating shift pattern. This saves time when building the same rota week after week.
Completely. With TimeTally, there is no paper rota to print, pin up, or photograph on WhatsApp. Employees see their schedule digitally, managers update it in real time, and everyone is always looking at the latest version. Changes are visible immediately without needing to reprint anything.
Yes — and this is one of TimeTally's key advantages. Because leave management and rota planning are in the same system, approved holiday and sick leave automatically appear on the calendar alongside scheduled shifts. You can see at a glance if a shift is at risk due to absence before it becomes a problem.
Yes. You can organise employees into departments or locations and manage rotas per team. Each location's manager sees their team's rota and handles their own approvals, while business owners have visibility across all teams.
TimeTally costs £2 per employee per month — with rota management, timesheet tracking, leave management, and payroll export all included in the same plan. There are no add-ons and no hidden fees. Try it free for 14 days with no credit card required.
Real reviews from TimeTally customers
“Setup was dead simple and the team just got on with it. Got everyone up and running in an afternoon with no help needed. Does everything we need for timesheets and holidays without the faff.”
S.M.
“Has completely changed how I handle timesheets. Used to dread it every week — now it takes me minutes. Really easy to get around and my staff picked it up straight away.”
J.T.
“Started using it just for rotas but quickly realised it does loads more. The timesheets and leave management are great, and it even handles TOIL and overtime which I wasn't expecting. Use it for everything now.”
R.K.
